1. COMPUTER ACCOUNTING WITH QUICKBOOKS 2011 CHAPTER 1 QUICK TOUR OF QUICKBOOKS 2011 Donna Kay Maryville University of Saint Louis Copyright © 2012 by The McGraw-Hill Companies, Inc. All rights reserved McGraw-Hill/Irwin

2. 1-2 W HY C HOOSE Q UICK B OOKS ?  4 million users  95% of small business accounting software sales

3. 1-3 T RANSACTIONS Two ways to enter transactions in QuickBooks: 1. Onscreen journal

4. 1-4 T RANSACTIONS Two ways to enter transactions in QuickBooks: 2. Onscreen forms

5. 1-5 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS : Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists:  Customer list  Vendor list  Item list  Employee list  Other

6. 1-6 C REATE A N A CCOUNTING S YSTEM USING Q UICK B OOKS : Step 4: Enter transactions using an onscreen journal or onscreen form.

7. 1-7 C REATE A N A CCOUNTING S YSTEM U SING Q UICK B OOKS : Step 5: Prepare reports.  Balance sheet  Income statement  Statement of cash flows

8. 1-8 Q UICK B OOKS N AVIGATION Navigation bar

9. 1-9 Q UICK B OOKS N AVIGATION Home page

10. 1-10 Customers Q UICK B OOKS H OME P AGE

11. 1-11 Vendors Q UICK B OOKS H OME P AGE

12. 1-12 Employees Q UICK B OOKS H OME P AGE

13. 1-13 Banking Q UICK B OOKS H OME P AGE

14. 1-14 Company Q UICK B OOKS H OME P AGE

15. 1-15 COMPANY SNAPSHOT

16. 1-16 Q UICK B OOKS R EPORT C ENTER

17. 1-17 Q UICK B OOKS N AVIGATION Icon bar

18. 1-18 Q UICK B OOKS N AVIGATION Menu bar

19. 1-19 Q UICK B OOKS H ELP

20. 1-20 Q UICK B OOKS F ILES.QBW = QuickBooks Working File.QBB = QuickBooks Backup File.QBM = QuickBooks Mobile (Portable) File

21. 1-21 Q UICK B OOKS B ACKUPS See Chapter 1 or Appendix B for step-by- step instructions on how to back up your QuickBooks files.

22. 1-22 T WO W AYS TO D O Y OUR Q UICK B OOKS A SSIGNMENTS  Workflow:  If you are using the same computer  And you have no errors  Keep using the same.QBW file.  Restart & Restore:  If you are changing computers  Or if you have an error  Use the text.QBB data files to restore.

23. 1-23 G O P APERLESS WITH Q UICK B OOKS It’s as easy as 1-2-3 1. Watch the Go Paperless YouTube video at www.myquickbooks.me.www.myquickbooks.me 2. Download the Excel template for Chapter 1 at www.myquickbooks.me.www.myquickbooks.me 3. Complete the QuickBooks assignment and export to the Excel template. Email or dropbox the Excel file to your instructor.

24. 1-24 Export reports to Excel using the Export button E XPORT R EPORTS T O E XCEL

25. 1-25 TO LEARN MORE … Turn to Chapter 1 Visit the Online Learning Center www.mhhe.com/kay2011 Visit the Student Blog www.myquickbooks.me www.mhhe.com/kay2011 www.myquickbooks.me