Plans and Procedures for Emergency Response

Plans and Procedures for Emergency Response
Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations IAEA Post Graduate Educational Course in Radiation Protection and Safety of Radiation Sources Emergency Exposure Situations Developing a National Capability for Response to a Nuclear Accident or Radiological Emergency Plans and Procedures for Emergency Response Lecture Part X: Emergency Exposure Situations Module X.4: Developing a National Capability for Response to Nuclear or Radiological Emergencies Lesson X.4.2: Plans and Procedures for Emergency Purpose: To explain and discuss structures of emergency plans and supporting implementing procedures Learning objectives: Upon completion of this lecture, the participants will: know the objective of writing an emergency plan understand the importance of integrated planning know the principal components of emergency plans and procedures be acquainted with the emergency plan’s outline understand the process of developing and writing an implementing procedure be aware of QA elements in developing emergency plans and implementing procedures Duration: 1 hour References: INTERNATIONAL ATOMIC ENERGY AGENCY, Method for Developing Arrangements for Response to a Nuclear or Radiological Emergency, EPR-METHOD, IAEA, Vienna (2003) IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Module IX.4 - Developing a National Capability for Response
L-014: Plans and Procedures for Emergency Response Introduction Emergency plan is a general description of roles and responsibilities of all responding organizations National emergency plan is a summary of detailed plans Ensures all other planning integrated and compatible Implementing procedures and resources required to carry out plans Objective of this lecture is to present and explain Plan outlines at national, local and operator level Process of developing and writing implementing procedures Emergency response plans and procedures form an obvious part of emergency response preparedness capability. They represent one (B4 element) of the seven infrastructure elements to achieve sound emergency preparedness. Radiation emergency plans should be developed as a part of the overall emergency response system. A radiation emergency plan is a description of the roles and responsibilities of all the responding persons, units, organizations and their relationships. Implementing procedures (i. e. instructions for response personnel) and resources are then needed to carry out those plans. Following are suggested outlines for radiation emergency plans and implementing procedures needed to carry out these plans. Other formats or structures can be entirely adequate provided that they are comprehensive and compatible with other national and local emergency plans. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Content Radiation emergency plan outlines National radiation emergency plan (NREP) Local government and participating organizations emergency plans Facility’s (on-site) emergency plan Mobile source operator’s contingency plan/procedures Implementing procedures outline Summary We will start this lesson by explaining a suggested, generic outline of the national radiation emergency plan. Then we will proceed with suggested outlines of local government/participating organizations emergency response plans and on-site emergency plans outline (facility emergency plan and mobile source operator’s contingency plan). Latter plans’ outline will be presented in less detail since they follow the structure of national plan. We will explain what are implementing procedures (IP), why implementing procedures or operational instructions are needed and where is their place in an overall emergency system. In this context we will present a process of developing, writing and maintaining an implementing procedure. We will conclude the presentation with a short summary of main points covered in this lecture. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Overview National radiation emergency plan (NREP), plans of participating organizations, local governments, facilities and operators should be highly coordinated and consolidated Outlines of plans and procedures presented in this lecture present a starting point for developing plans Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Integrated Emergency Planning Concept
L-014: Plans and Procedures for Emergency Response Integrated Emergency Planning Concept The response to a radiation emergency may be caused by or may involve different types of hazards, including natural (e.g. storms), technological (e.g. radiation), biological or criminal activity (e.g. theft, sabotage, terrorist attacks). The response to each of these hazards probably involves different response organizations with their own response terminology, cultures and plans. Consequently, the plans and procedures for response to all hazards should be structured into a coherent and interlocking system as shown on this slide. At the top level are national emergency plans, national radiation emergency plan (NREP) being one of them. In the middle level there are the emergency response plans developed by ministries, individual agencies, governmental jurisdictions, and facilities or operators. The bottom level represents the implementing procedures (e.g., operational procedures and implementing instructions) that will be used during an emergency to carry out the plans. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

National Radiation Emergency Plan (NREP)
L-014: Plans and Procedures for Emergency Response National Radiation Emergency Plan (NREP) NREP provides basis for emergency preparations by both local and national response organizations NREP contains information other organizations need to know about national level response Summary of more detailed plans and assures all other planning integrated and compatible The NREP should be developed as part of the overall emergency response system for the country. It should be integrated with other national and local plans used to respond to conventional emergencies. It should deal principally with the unique aspects of a response to a radiation emergency – other existing plans such as those related to incident command, radiological monitoring and assessment, medical response and public affairs could be attached to the NREP. The aspects of the response that are not unique to a radiation emergency should be addressed by the plans for conventional emergencies. Obviously the plans for radiation and conventional emergencies must be integrated and consolidated. Integrating plans will also result in involvement of different agencies and organizations in charge of response to conventional emergencies. They must be involved in planning and assigning of duties and responsibilities. NREP must include a mechanism for directing the overall response carried out under both plans; and resolving conflict over priorities and resources. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Compatibility Plans must have compatible Terminology Concepts of operations Emergency operations management Organization and functional descriptions Co-ordination, activation and integration Facilities, communications Procedures, methods and equipment used for performing common or integrated tasks Training and exercises Maintenance and quality assurance The composition and size of a response may vary considerably from one emergency to another, involving elements from the national, regional, local and operator levels and conventional response organizations such as law enforcement. Emergency preparations should allow for the response elements from all these levels and organizations to be quickly integrated, expanded or contracted to meet the requirements of the particular emergency. Consequently, plans at all these levels must have compatible: terminology; concepts of operations; emergency operations management; organization and functional descriptions; co-ordination, activation and integration; facilities, communications; procedures, methods and equipment used for performing common or integrated tasks; training and exercises; and maintenance and quality assurance. Based on this compatibility NREP should also be developed. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

National Radiation Emergency Plan (NREP) Outline
L-014: Plans and Procedures for Emergency Response National Radiation Emergency Plan (NREP) Outline Title (cover) page Table of Contents Chapter 1: Introduction Chapter 2: Planning Basis Chapter 3: Emergency Response Process Chapter 4: Emergency Preparedness Process References List of Abbreviations Distribution List Appendixes The National Radiation Emergency Plan should contain, but not necessarily be limited to: Background information explaining purpose, participating organizations, scope, legal basis and relation to related plans and documents. Planning basis explaining types of threats, planning concepts, response roles and responsibilities, response organization and co-ordination, response facilities and communications and concept of operations. Emergency response part explaining emergency management, notification, activation and request for assistance, logistics/resource commitments and functional response. Emergency preparedness part explaining authorities and responsibilities, organization, coordination, plans and procedures, logistical support and facilities, training, exercises, and quality assurance and programme maintenance. References, list of abbreviations and distribution list conclude this part of the plan outline. A number of appendixes are also suggested. We will now present the major parts of the plan in more detail. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Title (Cover) Title Version No. Approval date Validation date Signatures of the heads of all participating organizations Let’s look at page 191 of EPR-METHOD where the outline of National Radiation Emergency Plan is presented. The title (cover) page should contain the title of the plan, approval date, version no., and validation date (if different from approval date), and concurrence/signatures. The signatures should include the heads of all the participating organizations. You may wish to put those signatures on the inner (second) page. All this information is part of the QA requirements. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 1: Introduction
L-014: Plans and Procedures for Emergency Response Chapter 1: Introduction Sections 1.1 Purpose 1.2 Participating organizations 1.3 Scope 1.4 Legal basis 1.5 Related plans and documents CONTENT should follow the first page, and then comes the first chapter INTRODUCTION. This chapter contains the following subchapters, as described on the page 191: 1.1 Purpose Describe the purpose of the plan, for example: The NREP provides the basis for a national level response to a radiation emergency that is effectively integrated with an accompanying international, national and local response. 1.2 Participating organizations List all organizations participating in the NREP. This should include all national level organizations and also non-governmental organizations (NGOs), that may be a significant part of a response to an emergency involving a radiation hazard, and should include those responsible for response to conventional emergencies and criminal activities. 1.3 Scope Describe the scope of the plan, for example: The NREP addresses the response to an actual or perceived radiation hazard involving a national response in order to: provide co-ordination of a response involving multi-jurisdictions or significant national responsibilities; or provide national support to local governments. 1.4 Legal basis List the national laws, codes or statutes governing the response to radiation and conventional emergencies and criminal activities which define responsibility for planning, decisions and actions. 1.5 Related plans and documents Give a brief description of how the NREP relates to other major national plans that may be used along with the NREP, including those for response to conventional emergencies and criminal activates. Provide a complete list of all the supporting documents in an appendix. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 2: Planning Basis
L-014: Plans and Procedures for Emergency Response Chapter 2: Planning Basis Sections 2.1 Types of threats 2.2 Terms 2.3 Response roles and responsibilities 2.4 Response organization On the next page (192) Second Chapter PLANNING BASIS is described in more details. It should contain: 2.1 Types of threats Give a brief description of the radiation threats that were considered in developing the plan. This should be a summary of the results of the threat assessment. List and show on a map any threat category I, II and III facilities and local jurisdictions which fall within emergency zones or food restriction planning radius. 2.2 Terms Describe the basic concepts or terms that must be understood for implementation of the plan, including threat categories, planning areas and zones and the emergency classification system. Refer to an appendix for standard definitions of terms that should be used consistently in other plans and procedures in order to promote coordination. Where possible, the terms used by the organizations involved in the response to conventional emergencies should be adopted. 2.3 Response roles and responsibilities Describe the roles and responsibilities of national and local response organizations. This could be accomplished by a table showing the organizations: responsible for authorizing/activating the national response, directing the total national response, and responsible for the different functional areas. Describe how responsibilities are delegated or transferred and the responsibilities of local response organizations and the operators and conditions when these may change. 2.4 Response organization Provide a block diagram of the national level response organization components (sections, groups and teams) with a brief description of responsibilities of each “block” and where the organizational element will probably perform. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 2: Planning Basis (1)
L-014: Plans and Procedures for Emergency Response Chapter 2: Planning Basis (1) Sections 2.5 Response facilities 2.6 Response communications 2.7 Logistics/resource commitments 2.8 Concept of operations 2.5 Response facilities Describe the response facilities that may be functional during a response. 2.6 Response communications Describe the communications system to be used during an emergency, which should include provision to ensure continued inter-compatibility with those used by other response organizations. 2.7. Logistics/resource commitments Describe the arrangements, including the organizational component responsible during a response for providing logistics support, for prompt procurement of needed supplies and services, possibly bypassing normal procurement arrangements. Describe the resources of government agencies and other organizations that will be made available to meet their obligations under the plan or that could be provided as assistance to local governments or other States. 2.8 Concept of operations Give a brief description of the ideal response to the various types of radiation emergencies. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 3: Emergency Response Process
L-014: Plans and Procedures for Emergency Response Chapter 3: Emergency Response Process Sections 3.1 Notification, activation and request for assistance 3.2 Emergency management 3.3 Performing mitigation 3.4 Taking urgent protective action 3. EMERGENCY RESPONSE PROCESS In this chapter national arrangements, including organizational units (like section, group, team or person-position) within the response organization to perform enlisted response functions are described. Details important for other organizations developing compatible response arrangements should be enlisted also separately in Appendix. Particular response functions are as follows. 3.1 Notification, activation and request for assistance Describe the arrangements and steps for notification, activation, and deployment of national response resources. This should include how decisions will be made to activate or deploy for: - emergency class declaration or notification of an emergency; - a request for assistance; - an event not addressed in the plans and - notification by the IAEA or other country of a multinational emergency. Describe arrangements to receive and authenticate the notification (notification points, warning points). Describe the arrangements for local governments to request national assistance. 3.2 Emergency management Describe the command and control system used to manage the response, including responses involving several different national (e.g. for response to conventional emergencies and criminal activity), international and local plans. The system should have a unified Incident Command System (ICS) (ICS and basic structure is described in Appendix 13 on page 214), which should be used at all levels (national–local) to allow maximum flexibility. Describe how authority would be transferred. 3.3 Performing mitigation Describe the arrangements to provide expertise and services in radiation protection promptly to assist local officials and first responders in mitigating an uncontrolled source emergency and in searching for lost sources. 3.4 Taking urgent protective actions Describe the arrangements in supporting local officials in making prompt decisions for taking urgent protective action. Any national role must support prompt decision making. Local officials should make these decisions in most cases. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 3: Emergency Response Process (2)
L-014: Plans and Procedures for Emergency Response Chapter 3: Emergency Response Process (2) Sections (continued) 3.5 Providing warnings and instructions to the public 3.6 Protecting emergency workers 3.7 Providing medical assistance and mitigating the non-radiological consequences 3.8 Assessing the initial phase 3.5 Providing warnings and instructions to the public Describe the national role in providing information, warnings or instruction to the public for regional or national emergencies such as for a large release or loss of a dangerous source. 3.6 Protecting emergency workers Describe the arrangements for protection of emergency workers (including those responding to the scene from agencies with no radiological expertise or who are recruited during the response) and for supporting local governments in protecting their workers. Provide the criteria in an Appendix. Describe the arrangements for providing for legal protection (e.g. protection from being personally liable for actions taken while responding) and social welfare (e.g. compensation for injuries) of responders. 3.7 Provide medical assistance and mitigating the non-radiological consequences Describe the arrangements to make medical personnel nationwide aware of the medical symptoms of radiation exposure and of the appropriate immediate action. Describe the arrangements to treat people who may suffer severe deterministic health effects from exposure or contamination. Describe the arrangements to assess exposure incurred by members of the public and workers and to make the results publicly available. Describe arrangements for identification, tracking and long term medical monitoring and treatment for those groups of people who are at greater risk of getting cancer as a result of radiation exposure. Describe the arrangements for responding to concern, anxiety, distress and inappropriate actions on the part of workers and the public. 3.8 Assessing the initial phase Describe the national arrangements for providing support to local officials in assessing the radiological situation during the initial phase of a radiation emergency. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 3: Emergency Response Process (3)
L-014: Plans and Procedures for Emergency Response Chapter 3: Emergency Response Process (3) Sections related to functional response 3.9 Keeping the public informed 3.10 Taking agriculture, ingestion and long-term countermeasures 3.11 Conducting recovery operations 3.12 Financing operation 3.13 Maintaining records and management of data 3.9 Keeping the public informed (media relations) Describe the arrangements for coordinating information from the national level with that from local government, the operator and the IAEA in order to assure the information provided to the public through the media is timely, consistent and helpful. This is best accomplished by use of a single spokesperson or joint briefings at a public information centre near the scene of the emergency as soon as possible. 3.10 Taking agriculture, ingestion and longer-term countermeasures. Describe the national arrangements for taking agricultural countermeasures within the food restriction radius; for implementation of temporary relocation (for countries with territory near a category I or II facility) and management of radiation waste. 3.11 Conducting recovery operations Describe the arrangements for the transition from emergency phase operations to routine long term recovery operations and for cancelling restrictions and other arrangements imposed during the emergency phase of the response. 3.12 Financing operation Describe the system of reimbursement of organizations that provide support during a response. This could be that the cost of each government agency's participation in support of the plan is the responsibility of that organization, unless other agreements exist. 3.13 Maintaining records and management of data Describe the arrangements to ensure that relevant information is recorded and retained for use in evaluations conducted after the emergency, and for long term health monitoring and follow-up of emergency workers and members of the public who may be affected. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 4: Emergency Preparedness
L-014: Plans and Procedures for Emergency Response Chapter 4: Emergency Preparedness Sections 4.1 Authorities and responsibilities 4.2 Organization 4.3 Coordination 4.4 Plans and procedures Chapter 4 EMERGENCY PREPAREDNESS describes arrangements for listed preparedness functions, required to develop and maintain capability to respond to an emergency. Identification of organizational components within the response organization is important. 4.1 Authorities and responsibilities Describe who has overall responsibility for developing and maintaining the NREP and supporting infrastructure. 4.2 Organization Describe the arrangements for selection and recruitment of adequate numbers response personnel. 4.3 Co-ordination Describe the arrangements used to ensure that planning is continually coordinated with other planning efforts at the national and local level. This should include coordination with the planning for response to conventional emergencies and criminal activities and provision to ensure that inter-compatibility of equipment (e.g. communication frequencies), concepts (e.g. command and control) and methods (e.g. monitoring) is maintained where appropriate. This should include the designation of a national coordinating authority and possibly an “emergency preparedness committee” which ensures the co-ordination of all planning efforts between ministries, local governments, agencies, facilities and operators. 4.4 Plans and procedures Describe the arrangements, stating who is responsible, for production, distribution and maintenance of the plan and supporting implementing procedures and documents. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Chapter 4: Emergency Preparedness (2)
L-014: Plans and Procedures for Emergency Response Chapter 4: Emergency Preparedness (2) Sections 4.5 Logistical support and facilities 4.6 Training 4.7 Exercises 4.8 Quality assurance and programme maintenance 4.5 Logistical support and facilities Describe the arrangements, stating who is responsible for ensuring the availability of the logistical support and facilities needed to execute the plan. A list of the resources available and the agencies/organizations that provide them should be provided in an appendix. 4.6 Training Describe the arrangements for ensuring adequate training for personnel, stating who is responsible for the organization of training. 4.7 Exercises Describe the arrangements for the preparation and conduct of emergency preparedness exercises. You can also state how often they take place, who is responsible for organizing and assessing them. This should include drills and tabletop exercises. 4.8 Quality assurance and programme maintenance Describe the arrangements to ensure a high degree of availability and reliability of all personnel, training, supplies, equipment, communication systems and facilities necessary to perform the functions specified in the plan and the arrangements to maintain, review and update the plan, procedures and other arrangements and to incorporate lessons learned from research, operating experience (such as response to emergencies) and emergency drills and exercises. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Additional Information
L-014: Plans and Procedures for Emergency Response Additional Information References List of abbreviations Distribution list Appendixes REFERENCES LIST OF ABBREVIATIONS List all abbreviations used in the plan and give corresponding explanations. DISTRIBUTION LIST List (and distribute to) all individuals/organizations that are parties to the plan or that will be developing response arrangements that should be consistent with the plan. Mechanisms for confirmation of receipt of a plan should be provided (in QA/QC section). APPENDIXES Appendixes will be discussed on next slides. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Suggested Appendixes A 1 - Authorities, responsibilities and capabilities of national agencies, ministries and organizations A 2 - Table of international legal authorities and agreements A 3 - National guidance A 4 - Emergency planning maps A 5 - Facilities and specialized radiological resources APPENDIX 1 List all major ministries and agencies that play a role in the development, maintenance or implementation of the NREP, along with their authorities and responsibilities, main capabilities and major resources. APPENDIX 2 List international legal authorities, conventions, agreements (bilateral, multilateral) and standards important for the response. APPENDIX 3 Provide detailed national guidance or refer to documents providing such guidance needed by other planners in order to develop compatible plans and procedures. This may include national guidance for first responders and medical practitioners, national emergency classification system and appropriate response for each class, national intervention levels and OILs for taking urgent protective action, national guidance and OILs for protection of emergency workers, for agriculture countermeasures, for restrictions on foodstuffs and water, and for relocation. APPENDIX 4 Provide maps showing the locations of threat category I, II and III facilities (including category I and II facilities in nearby States), boundaries of the PAZ, UPZ and food restriction radius, other areas of interest or concern, and emergency facilities. APPENDIX 5 List (or refer to documents listing) major facilities (emergency facilities are enlisted in Appendix 14 of EPR-METHOD on page 224) and radiological resources that are needed to implement the plan and that may be provided to support local governments and the organizations responsible for providing them. Response teams (Emergency radiation response teams are discussed in Appendix 15 of EPR-METHOD on page 229) should be also included. List organizations (e.g. research reactors, universities) that could be sources of additional specialized personnel and equipment. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Suggested Appendixes (2)
L-014: Plans and Procedures for Emergency Response Suggested Appendixes (2) A 6 - Event Specific Coordination A 7 - Supporting documentation/plans A 8 - Preparedness and response terms APPENDIX 6 – Event Specific Coordination Provide a description of how the radiological response will be coordinated with the pre-planned response for: - threat category I and II facilities – coordination with the response of the site and local jurisdictions; - terrorist and criminal threats and acts – coordination with national and local law enforcement; and - natural disasters/emergencies – coordination with the response for storms, food, wild fires, and earthquakes. APPENDIX 7 – Supporting documentation/plans List all the supporting documentation relevant for maintenance and implementation of the plan. APPENDIX 8 – Preparedness and response terms Provide a glossary of terms that should be used consistently in the national and local response plans and procedures in order to integrate the response effectively during an emergency. This should include consistent definitions for parts of the organization, facilities, and response stages. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Emergency Plan Outline for Participating Organizations
L-014: Plans and Procedures for Emergency Response Emergency Plan Outline for Participating Organizations Title (cover) page Contents Chapters Introduction Planning basis Emergency response Emergency preparedness References List of abbreviations Distribution list Appendixes PARTICIPATING ORGANIZATIONS OR LOCAL GOVERNMENT EMERGENCY PLAN OUTLINE (p.199) This outline is for the plans of the governmental organizations and NGOs that will respond under the NREP and for the local governments (jurisdictions) that have territory within the emergency zones of a threat category I or II facility or that contains a threat category III facility. Detailed information or information that may change frequently should be provided by reference to other documents available to planners. Structure of this outline is similar to the outline of an NREP, but the information is more specific and describes responses of a particular organization or jurisdiction to a hazard from a smaller number of facilities in threat category I, II or III. It is important to describe the relation to an NREP and address all relevant functional elements from the NREP. Nevertheless, the plan does not provide sufficient detail for adequate response. It is the subject of procedures developed based on the plan to provide appropriate level of instructions. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Suggested Appendixes A 1 - Organization authorities, responsibilities and capabilities A 2 - Agreements A 3 - Emergency planning maps A 4 - Protective actions A 5 - Facilities and specialized radiological resources A 6 - Supporting documentation List of Appendixes is shorter than the list in NREP, concentrating on major functions under NREP in jurisdiction or organization. On this level, signed agreements regarding assistance, support and common response to an emergency with facilities and other organizations are important for the implementation of plan. APPENDIX 1 Provide in detail the organization authorities, responsibilities, capabilities and resources in emergency situations. APPENDIX 2 List and summarize agreements to provide assistance (e.g. for threat category I, II or II facilities) or to receive support (e.g. from laboratories) or memoranda of understanding concerning common response (e.g. with local law enforcement). APPENDIX 3 For local jurisdiction plans, provide maps showing locations of threat category I, II and III facilities, boundaries of the emergency zones, evacuation routes, traffic control points, population densities, special populations, special facilities, water sources, pre-established monitoring locations, and emergency facilities. APPENDIX 4 For local jurisdiction plans, provide (or refer to documents providing) a summary of the protective actions to be taken based on emergency classification and OILs. APPENDIX 5 List emergency facilities and resources that are needed to implement the plan or that may be provided to support local governments. Identify the organizations responsible for providing them, including, as appropriate, the response teams. List organizations (e.g. research reactors, universities) that could be sources of additional specialized personnel and equipment. APPENDIX 6 List all the supporting documentation relevant for maintenance and implementation of the plan. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Emergency Plan Outline for Facility (On-site)
L-014: Plans and Procedures for Emergency Response Emergency Plan Outline for Facility (On-site) Title (cover) page Contents Chapters Introduction Planning basis Emergency response Emergency preparedness References List of abbreviations Distribution list Appendixes This outline is for the plans for threat category I, II or III facilities. Detailed information or information that may change frequently should be provided by reference to other documents available to planners. Description and explanation is similar as for NREP outline. However, the information in these plans is facility and site specific and should address the response in a particular facility to hazard. The relationship to the local jurisdictions’ emergency plan, NREP and other plans to be used simultaneously should be described. This plan still does not provide details for an adequate response. It is the subject of procedures based on the plan. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Suggested Appendixes A 1 - Organization authorities, responsibilities and capabilities A 2 - Agreements A 3 - Emergency planning maps and diagrams A 4 - Emergency classification system A 5 - Protective action A 6 - Facilities and specialized radiological resources A 7 - Supporting documentation List of Appendixes should contain the emergency classification system, which should be developed with aim of initiating response quickly enough to allow for effective management and implementation of emergency operations including mitigation by the operator, urgent protective actions and protection of workers. The system should use predefined Emergency Action Levels (EALs). APPENDIX 1 Present in detail organization authorities, responsibilities, capabilities and resources in emergency situations. APPENDIX 2 List and summarize agreements to receive assistance from off-site emergency services and off-site medical institutions APPENDIX 3 Provide maps/diagrams of the on-site area or facility showing assembly points, sheltered areas, evacuation routes, monitoring/sampling locations, emergency facilities, and areas that are potentially hazardous under emergency conditions. APPENDIX 4 Provide the a description of the emergency classification system and associated EALs (Emergency Action Levels). APPENDIX 5 Provide (or refer to a publication providing) a summary of the protective actions to be implemented on-site and recommended to off-site authorities for each class of emergency. APPENDIX 6 List major facilities and radiological resources that are needed to implement the plan and that may be provided to support local governments, and the organizations responsible for providing them. This should include, as appropriate, the response teams. List the organizations (e.g. research reactors, universities) that could be sources of additional specialized personnel and equipment. APPENDIX 7 List all the supporting documentation relevant for maintenance and implementation of the plan. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Mobile Source Operator’s Contingency Plan/Procedure Outline
L-014: Plans and Procedures for Emergency Response Mobile Source Operator’s Contingency Plan/Procedure Outline Emergency response sections 1.1 Entry conditions 1.2 Responsibility 1.3 Cautions 1.4 Immediate response actions This outline is for the combination of plan and procedure for the operator of a practice involving a mobile dangerous source (e.g. industrial radiography or brachytheraphy). Unlike other plans, the contingency plan for operators of mobile sources should contain the detailed procedures needed for implementation.This outline does not contain the outline of implementing procedure – it is covered separately on the next slides. The procedures should be tested with typical users to ensure that they work under emergency conditions. Information that should be updated regularly (e.g. phone numbers) must be included as attachments Title (cover) page should contain title, version no., validation date, names and signatures of author, reviewer and responsible manager. In section 1 .1 ENTRY CONDITIONS covered by the plan/procedure should be displayed prominently. Possible list is, e.g.: operator injury, suspected overexposure, lost or stolen sources, stuck, damaged, or unshielded source, fire, suspected contamination and unanticipated In section 1.2 RESPONSIBILITY who is responsible for implementation and maintenance of the plan should be displayed prominently. This should include the operator. Section 1.3 CAUTIONS should prominently display safety steps performed before use of the plan, potential hazards and protective equipment to be used. Section 1.4 IMMEDIATE RESPONSE ACTIONS contains references to pages with procedures, each of them covering specific emergency, and specified procedures – EMERGENCY IMMEDIATE ACTIONS. For each emergency there should be a procedure - the list of immediate steps (actions) to be taken by the operator. Implementing procedures and outline of these procedures are covered in more detail on the next slides. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Mobile Source Operator’s Contingency Plan/Procedure Outline (2)
L-014: Plans and Procedures for Emergency Response Mobile Source Operator’s Contingency Plan/Procedure Outline (2) Normal standing instructions sections 2.1 Operator daily checks 2.2 Training and exercises 2.3 Plan and equipment maintenance Distribution list Appendixes A 1 - Contact numbers A 2 – Information for radiological assessor or radiation protection officer A 3 - Information for local off-site officials Normal standing instructions sections cover actions and duties to be performed regularly, as a part of emergency preparedness activities. 2.1 OPERATOR DAILY CHECKS List the checks that the operator should complete before starting and finishing work. This should list equipment, procedures etc. to be taken to the job site. 5.2. TRAINING AND EXERCISES Describe the programme for training employees and regularly drilling the contingency plan in order to ensure that employees are familiar with their specific emergency response duties. 5.3. PLAN AND EQUIPMENT MAINTENANCE Describe arrangements to maintain the contingency plan and equipment, naming the person responsible. This should include calibration and other equipment checks. DISTRIBUTION LIST List all individuals and organizations that are to receive the plan. This must include operators, their supervisors and the radiological assessors or radiation protection officers. APPENDIX 1 Includes phone numbers of the 1) the notification point for reporting emergencies 2) radiological assessors or radiation protection officers 3) sources of governmental radiation protection expertise and services APPENDIX 2 Provide information for the emergency assessment and mitigation actions to be performed by the radiological assessor or radiation protection officer. APPENDIX 3 This should include a description and picture of the device and a description of the associated hazard if lost or stolen. Provide basic instructions to be given to local officials in the event of an emergency. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Implementing Procedures (IP)
L-014: Plans and Procedures for Emergency Response Implementing Procedures (IP) IP is step by step description of actions to be carried out IP should be: Connected to your response plan Integrated into system Easily readable and traceable IP not stand-alone document While an emergency plan is a description of the objectives, policy and concept of operations for the response to an emergency and of the structure, authorities and responsibilities for a systematic, coordinated and effective response, implementing procedures are instructions describing in detail actions to be taken by response personnel in an emergency. The set of implementing procedures (IPs) should be used as a basis for response to every emergency situation that you might be involved in. Therefore, it is important to ensure that IPs cover all important emergency situations. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Why We Need Procedures Emergencies can happen at any time Most experienced staff may be on leave, sick, etc. Relatively high turnover in emergency response staff Mistakes and misjudgements less probable Without written documentation, response system can be dangerously ineffective Procedures form basis for training emergency staff Procedures are important because there is usually a relatively high turnover in emergency response staff, and without written documentation, expertise and arrangements leave with the person and the response system can be dangerously ineffective. Moreover accidents can happen at any time, including when the most experienced staff are on leave, sick etc. Procedures form the basis for training staff who can provide backups. In an emergency situation people are under stress – the probability for mistakes and misjudgements is much higher than normal. The effectiveness of each responder, or team of responders, and consequently of the response system is enhanced when he/she/team follows predetermined procedures. Knowing and understanding actions, it is also easier to predict possible outcomes of some actions. Synchronised actions are also more effective than unconnected actions. A national organization’s emergency response plan should define who is responsible for ensuring that emergency response procedures are developed and maintained. This person has to make sure that procedures are developed that are consistent with the relevant emergency plans. He/she should be in charge to control the process of preparing, approving, releasing and distributing procedures. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Development Steps Gather needed information Define objective(s) Define process (concept of operation) Write and distribute procedure Train response staff Maintain up to date procedures Developing procedures is actually not so simple. One person (or group) should be assigned the responsibility to coordinate the development process. This person will: develop a schedule and requirements for the development of procedures; provide assistance to individuals (or groups) in the development of procedures to ensure compatibility and completeness of the planning process; organize periodic meetings to encourage coordination; and ensure compliance with the schedule. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Needed Information You will need: Overall concept of operations Organization-specific concepts of operations Specific objective(s) Position(s) according to organizational structure Each organization or agency needs to develop its own internal concept of operation, consistent with the overall one. Then, procedures can be developed. This will be an iterative process. Provided that they are consistent with the concept of operations, procedures will be consistent and coordinated with each other. However, it is better to be realistic and expect that there will be some inconsistencies. At the end, ensure that they are all compatible. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Procedure Objective(s)
L-014: Plans and Procedures for Emergency Response Procedure Objective(s) Extract objectives (major goals) of response plan Define specific tasks during response Define all possible positions (experts, units, organizations) that are responsible for performing those tasks Before you start developing a procedure you have to make sure that you have all the appropriate information needed: To make sure that your procedures are consistent with the response plan (and also to make them easily traceable) you need to extract the objectives (the major goals) of your response plan. The second important information needed is the organizational structure according to your response plan. The organizational structure should give you all the possible positions (experts/units/organizations) that are responsible for performing specific tasks during the response. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Process Define a process to meet a single objective Process is a description of tasks and positions to meet a single objective For each objective develop a process on how to meet this objective. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Write Procedure Define common structure and information required for each procedure Procedure must be written in manner suitable for user A balance between training needs and details in procedures must be found Before you start writing the procedure make sure that you have all the information that should be in the procedure. This covers all the tasks for a position from all the processes and also all the information that is needed for the system of the procedures (i.e., information on the preparation, review, approval, release and distribution of the document). For the electronic formatting it is recommended to define a template that will by default set-up the correct styles and structure. When writing the procedure always think of the user. The procedure should be easy to use and allow some flexibility. Nevertheless, all the important information should be given in the procedure. Take into account of how intensive the training will be for the persons performing a certain position. In general a good guideline is that you should write the procedure from the point of view of a person who does not know your system. Make sure that actions that involve two positions (like the transmission of information or the transfer of an action) are reflected in both procedures and that an appropriate protocol for their interaction is defined. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Train Staff Approved procedure should not be implemented immediately Before procedure becomes effective, staff will need to be trained Remember that an approved procedure should not be implemented immediately. Before the procedures become effective (be released), the response system might need to be adapted and staff will need to be trained on the new procedures. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Maintain Up to Date Procedures
L-014: Plans and Procedures for Emergency Response Maintain Up to Date Procedures Procedures not static Need to be reviewed, updated, approved, released and distributed regularly Measures should be provided for ensuring those performing procedure aware of and use correct operational steps Exercises, drills, new equipment, etc. might create a need to change your plan/procedures. Changes to the higher level plan will usually lead to changes in the procedures. Some changes will only affect the procedures. In any case you need to control the changes to the plan/procedures. Measures (distribution lists and mechanisms for confirmation of receipt and for destroying old procedures) should be provided for ensuring those performing a procedure are aware of and use the appropriate, correct procedure. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

QA System for Implementing procedure(s)
L-014: Plans and Procedures for Emergency Response QA System for Implementing procedure(s) QA system for preparation, approval, release and distribution of IPs should be in place Changes to procedures need to be controlled Reviewed, approved, released and distributed regularly Ensure that qualified operating staff review and practice all IPs over period of time (part of continuous training programme) Adopt common IP structure and format Controlling the changes means that you keep a record of all proposed changes, that the responsible person reviews the proposals, approves proposed changes to be implemented, ensures a plan is made for developing the changes and also ensures the new procedures are checked and approved before releasing updated procedures. Distribution lists and mechanisms for confirmation of receipt of procedures should be provided. In general, it is a good practice to develop a procedure how to develop and write an implementing procedure. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Generic Implementing Procedures Outline
L-014: Plans and Procedures for Emergency Response Generic Implementing Procedures Outline Title page Header Sections Entry conditions Responsibility Cautions Limitations (optional) Needed before use (optional) Purpose – customer (optional) Title page On the cover page, write the title of IP, document code (if any), type of confidentiality (if any), version number, and validation date. Other information, such as author(s) and preparation date, reviewer and review date, responsible manager and approval date, and signatures, you may wish to put on the next page. 1. Header All subsequent pages have header: procedure title, performed by, page number, total number, of pages, document code, version number, and validation date. Optional: type of confidentiality. 2. Entry conditions Prominently display on the cover page the entry conditions for use of the procedure, i.e. the condition indicating that the procedure is to be used (e.g. Upon declaration of a general emergency). 3. Responsibility Prominently display the position or team responsible for completion of the procedure. 4. Cautions Prominently display the safety steps performed before use of the procedure (e.g. get permission from control room, ensure valve X is secure), potential hazards (e.g. heat, live steam, radiation) and protective equipment/measures to be used. 5. Limitations (optional) List the limitations of the method or technique used. 6. Needed before use (optional) List the tools, protective equipment, resources, documents or information needed to use the procedure and the source of these items. 7. Purpose – customer (optional) List the expected results (outcome) of the procedure and the identity of the customer - who gets the product. ONLY APPLICABLE ELEMENTS OF THE PROCEDURE’S STRUCTURE SHOULD BE USED FOR ANY SPECIFIC PROCEDURE! Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Generic Implementing Procedures Outline (2)
L-014: Plans and Procedures for Emergency Response Generic Implementing Procedures Outline (2) Sections (continued) Summary (optional) Definitions (optional) Steps (actions) Reporting (optional) Distribution list Procedure maintenance Attachments (optional) 8. Summary (optional) For complex procedures, give a short explanation (summary) of the process (method, technique) followed by a discussion of the conditions under which the procedure is most effective; advice on possible alternatives and some recommendations may also be given. 9. Definitions (optional) Give only those definitions that are needed to perform the procedure. 10. Steps List steps and tasks to be performed in order to achieve the purpose of the procedure in the sequence in which they should be performed. 11. Reporting (optional) Describe a mechanism for reporting the results of the procedure. Give clear lines of internal and external communication. 12. Distribution list Give a list of all individuals or organizations that are to receive the procedure. 13. Procedure maintenance State an individual or organization that is responsible for reviewing and updating the procedure. Describe the reviewing and revision process. Attachments (optional) Provide worksheets, phone numbers, equipment checklists, drawings, etc. needed in the implementation stage. ONLY APPLICABLE ELEMENTS OF THE PROCEDURE’S STRUCTURE SHOULD BE USED FOR ANY SPECIFIC PROCEDURE! Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Guidelines for developing Implementing Procedures
L-014: Plans and Procedures for Emergency Response Guidelines for developing Implementing Procedures Put clear criteria for decision points Implementing procedures should be stand-alone whenever possible Precautions and risks clearly highlighted with word “Attention” or “Caution” Implementing procedures field tested to ensure maximum realism built into implementing procedures and to determine if actions can be completed as expected Here are some specific guidelines or hints for developing implementing procedures. More details are described in B4.9 and B4.10 emergency preparedness and response elements on pages 100 and 101. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Document: NREP-OP-A1 Introduced: 1999 Version: 01 Valid from: 1 October 2001 INITIATION OF THE RESPONSE NCPO QA Copy No.: 2 Receiver: John Initiator Full Name Date Signature Prepared by Working Paul 08/23/2001 Reviewed by Clever Mary 09/24/2001 Approved by Ruling Papa 09/26/2001 Lecture notes: This example represents a procedure for initiation of the response in case of radiation emergency. It is based on a generic procedure found in IAEA TECDOC-1162. Certain information does not need to be repeated on every page of a procedure. Such information (information about approval, release and distribution) can be put on a cover page for the procedure. Some other information needs to be on every page of the procedure (information that identifies the procedure exactly like version number, title, etc.). Reference INTERNATIONAL ATOMIC ENERGY AGENCY, Generic Procedures for Assessment and Response During a radiological Emergency, IAEA TECDOC-1162, Vienna (2000) NREP – National Radiation Emergency Plan NCPO – Civil Protection Organization on national level Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 1 of 7 Purpose: To initiate formal response upon notification of a radiological emergency. Discussion: This procedure should be known and followed by all members and staff of official organizations who may be the first to be notified of an emergency with potential radiological consequences. Lecture notes: In fact, this is a procedure for a Response Initiator. This is the person who, having been notified of an emergency, initiates the formal response and has the authority to do so. For example, at a facility where radioactive sources, radioactive material, or radiation generators are used, the response initiator may be the duty officer, the radiation safety officer or a responsible laboratory supervisor. If an accident occurs while no facility staff is present, the response initiator may be the fire department dispatcher or security personnel. For accidents in local municipalities, the response initiator might be the “on-call” emergency service, such as police or fire department or, in some cases, the duty officer of the national nuclear safety organisation. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 2 of 7 Input Notification of a potential or real radiological emergency situation Output Emergency registry on Worksheet A1 Alerted/Activated emergency responders (Worksheet A2) Initial instructions to the caller Lecture notes: Input information and output results of the procedure are defined here. Worksheet A1 is in this case Accident Registry Form. You can find examples of both worksheets in IAEA TECDOC-1162. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 3 of 7 Step 1 Obtain emergency or accident description from the reporting person using Accident Registry Form (Worksheet A1). Verify the call. Lecture notes: Use Accident Registry Form as a tool to obtain as complete emergency description as possible at that moment. Verifying the call is usually a good thing to do. In this way false alarms may be avoided or brought to minimum. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 4 of 7 Step 2 Advise the caller to take the following actions as applicable: Do not handle any objects on the accident scene. Provide first aid if qualified. Please leave the hazard area and ask other people present to leave the area. Lecture notes: Advise to the caller will depend on who is calling. If the caller is a member of the public the advise should be simple and clear. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 5 of 7 Confine the area if possible. Do not eat, drink or smoke near the accident area. Ask people present to remain on location, away from the hazard, until the arrival of emergency response services. Wait for emergency response services and brief the On-Scene Controller. Lecture notes: Not all advises will be appropriate in all possible situations. Choose only those which seem reasonable (applicable) for any specific situation (based on the obtained information on the nature and severity of the emergency – hazards). The on-scene controller is responsible for the tactical management of response actions at the scene of an accident. He/she is responsible to the emergency manager for the implementation of mitigating measures, confinement, crowd management, coordination of all response units present at the scene, initial recovery and clean up operations, protection of emergency workers and protective actions. The on-scene controller relies on the expertise of the emergency response unit leaders to determine the best ways to implement response actions and to make recommendations to the emergency manager for the management of the emergency. The on-scene controller is normally the senior member of the on-scene response teams. When several response units are present (e.g. fire fighters, police, radiological assessment team, etc.), the on-scene controller is designated by the emergency manager in accordance with local practices for hazardous material emergencies or based on the nature of the threat. For the response to an accident at a facility, a senior member of the facility staff may be designated as the on-scene controller. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 6 of 7 Step 3 Alert the Emergency Manager and provide him with the information from the Accident Registry Form (Worksheet A1). Step 4 Obtain from the Emergency Manager a list of responders to be alerted/activated. Alert/activate them and complete Alerted Emergency Responders Form (Worksheet A2). Lecture notes: In general, the task of Response Initiator may also be to alert/activate the appropriate responders. In some arrangements it will be the Emergency Manager who contacts the responders, but it should be clear in a local plan who undertakes this task. The emergency manager is in charge of the overall strategic management of the emergency response. He/she will manage the priorities and the protection of the public and emergency workers, will ensure that all appropriate resources have been activated and that communications with emergency personnel at the scene are established. He/she will also often be the primary spokesperson with the media but in a serious emergency he/she may need to appoint someone specifically to deal with the media. The emergency manager will work in close cooperation with the on-scene controller (see below), who is present at the scene. Depending on the nature and severity of the accident, the functions of emergency manager and on-scene controller may be performed by one person, at least at the initial stage of the response. For example, at a facility where radioactive sources, radioactive material, or radiation generators are used, the emergency manager may be the facility manager or a designated senior staff member. For emergencies in municipalities, the emergency manager will normally be an appointed member of the local government (e.g. Chief Administrative Officer, Head of the municipal emergency response section or Head of the local civil defence organization). If the accident has large consequences beyond the municipality or needs resources outside of the municipality’s capabilities, the emergency manager’s duties could be assumed by a designated member of the regional, provincial or national government, depending on the standard emergency response strategy, plan and laws within the country. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

Part X, Module X.4, Lesson X.4.3 Intervention for Chronic and Emergency Exposure Situations Performed by: Response Initiator PROCEDURE A1 NREP-OP-A1 Version: 00 Valid since: 1 October 2001 RESPONSE INITIATION Page 7 of 7 Step 5 Keep recording all events in a logbook. This include all notifications, communications, emergency actions and any other information that may be useful in documenting the emergency. Lecture notes: Record keeping is an important part of a response. Frequently only the information that appears to be immediately useful is recorded. At times, as the response is studied, it becomes evident that some of the unrecorded information might have been useful in response evaluation. To avoid the possible loss of useful information, it is important to make a habit of keeping detailed notes, either in a bound notebook or another recoverable medium. Module IX.4 - Developing a National Capability for Response IAEA Post Graduate Educational Course in Radiation Protection and Safe Use of Radiation Sources

L-014: Plans and Procedures for Emergency Response Summary Suggested plan outlines at national, local, facility or operator level have been presented Other formats or structures can be entirely adequate Structure of radiation emergency plan should be consistent with that of other existing emergency response plans Let’s summarize the main subjects we did cover in this lecture. We have started this lecture by explaining a suggested, generic outline of a national radiation emergency plan. Then we continued with the outlines of local government an participating organizations’ emergency response plans. Remember other formats or structures can be entirely adequate, provided that they are comprehensive. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

L-014: Plans and Procedures for Emergency Response Summary Procedures are needed to carry out emergency response plan A procedure is a step-by-step description of actions A procedure is not a stand-alone document A system for preparation, approval, release, distribution and maintenance should be in place We also explained why procedures are needed and where they fit in an overall emergency response system. Then we went through the process of developing, writing and maintaining a procedure. QA requirements in developing procedures were also shortly presented. Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Where to Get More Information
L-014: Plans and Procedures for Emergency Response Where to Get More Information IAEA, Method for Developing Arrangements for Response to a Nuclear or Radiological Emergency,Updated TECDOC-953, EPR-Method, IAEA, Vienna (2003) Questions What does “Integrated Emergency Planning Concept” mean? What is the purpose of the National Radiation Emergency Plan? What are the four main chapters of the radiation emergency plan? Does an emergency plan contain detailed implementing procedures? Why are procedures needed? Procedures are only written once and never changed or modified. Do you agree with this statement? Why not? The structure of a radiation emergency plan should be very specific (due to unconventional hazards) and not be in line with other existing emergency response plans. Do you agree with this statement? Module IX.4 - Developing a National Capability for Response IAEA Training in Emergency Preparedness and Response

Plans and Procedures for Emergency Response

Similar presentations

Presentation on theme: "Plans and Procedures for Emergency Response"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Plans and Procedures for Emergency Response

Similar presentations

Presentation on theme: "Plans and Procedures for Emergency Response"— Presentation transcript:

Similar presentations

About project

Feedback