1. SRCL Grant Awareness Sessions

2. Grant Award Systems and Schools GA’s SRCL Grant Systems and Schools: http://www.gadoe.org/Curriculum- Instruction-and-Assessment/Curriculum-and- Instruction/Pages/Literacy-Reading.aspx http://www.gadoe.org/Curriculum- Instruction-and-Assessment/Curriculum-and- Instruction/Pages/Literacy-Reading.aspx 2

3. GA Striving Readers Listserv Send an email to jmorrill@doe.k12.ga.usjmorrill@doe.k12.ga.us Request membership on the list serv 3

4. Georgia Literacy Plan Birth through Grade Twelve – Craft a literacy plan and use SRCL to fund that plan Coordination of all resources – Consider what it currently cost your school and system to “do” literacy Response to intervention The Why The What The How 4

5. Scientific, Evidence-based Literacy Plan This is where you begin to build your school plan. 5 Use the “Why” to tell you the research behind your decisions Use the “What” document as a guide for what you should have in place to achieve lifetime literacy skills The “How” document will help you do your needs assessment The Needs Assessment will provide you with the necessary tools to determine your school’s literacy needs

6. Site-Based Literacy Team 6 Do you already have a school literacy team? Who is on it? Does it include special area teachers? How does it function? How often does it meet? Does its work inform the system team?

7. Title 1, Part E Elementary and Secondary Education Act of 1965 The goal of the Striving Readers Comprehensive Literacy (SRCL) program is to advance literacy skills-including pre-literacy skills, reading, and writing—for students from birth through grade 12. 7

8. Eligible applicants LEAs and non-profit providers of early learning  35% or more qualifying for free/reduced lunch based on the 2011 count  Funds support birth to grade 12 literacy projects in eligible high poverty/lower performing LEAs  Non-profit providers of Early Learning who have experience providing childcare services and providing professional learning for child care providers 8

9. Award Georgia was awarded $25,650,000 for year one. – 95% of the funding will be sub-granted to LEAs and Non-profit early learning providers who reside in an eligible district. These providers are encouraged to partner with LEAs but it is not mandatory. – 5% remains at the State for program administration, professional learning contracts, and evaluation. Pending Congressional budget approval, the State should receive approximately $27,000,000 per year for an additional 4 years. We plan to request an award in the amount of $27,000,000 for cohort two 9

10. Cohort One Sub-grantees Bartow Brantley Cartersville City Clarke Fulton Jeff Davis Jefferson County Morgan Rome City Grant writer/school developed applications Frequent request for technical assistance Frequent questions by email and phone Grant administrator School and system buy-in 10

11. Sub-grantees per Cohort 1 Large system with more than 45,000 students (4 high schools, 4 middle schools, 8 elementary schools, and 8 early learning centers) 2 Mid-Sized Systems with more than 10,000 students (2 High schools, 2 middle schools, 4 elementary schools and 4 early learning centers) 6 Small Systems with less than 10,000 students (can include all schools in the system) 11

12. Sub-grant Awards Each sub-grant award will be dependent upon school population, number of teachers, and submitted budget LEAs may choose to use 5% of total funding for grant administration Cohort one average awards: Distribution band average awards: 12 $4,551,025 Large $3,193,574 Mid $2,308,413 Small $878.67 B-5 $488.57 Elem. $744.98 Middle $542.99 High

13. Grant Period A grant award is made available for an approved performance period of five years Award money must be distributed across multiple years of the life of the grant Sub grantees for cohort two then have until September 30, 2018 to draw down, or actually spend, the FY 2013 portion of their grants. 13

14. Earmarked funding 15% of funding “Early Learning” Birth to age 5 (non-profit early learning centers and pre-k) 40% Kindergarten through 5 th grade (Elementary School) 20% Middle and 20% High schools with equal distribution of funding 14

15. Literacy plan design and use of SRCL funds Literacy plans should coordinate all resources available and use SRCL funding to fill gaps determined in needs assessments  Teacher training and professional development should be a primary focus of SRCL funding  Receive in-depth training on the English Language Arts Common Core Georgia Performance Standards: “the how” to teach reading and writing in a variety of delivery models appropriate to adults (on-line, face-to-face, poly-com, webinar)  Use valid and reliable assessments (Universal screeners, formative, summative, diagnostics, as well as the use of Lexiles); SRCL grantees must use program assessments  Print materials for classroom, media centers, family literacy 15

16. Literacy plan design and use of SRCL funds Provide a Response to Intervention model of differentiation, ensure that staff is properly trained, and confirm that students are appropriately placed (Elementary, middle and high school) Provide for at least 90 minutes of direct literacy instruction and incorporate literacy strategies throughout the content areas Provide for at least 2-4 hours of literacy instruction embedded into the content area Ensure that all leaders are active participants in all training, as well as assessments and project management 16

17. Literacy plan design and use of SRCL funds Extend literacy programs or offer summer literacy camp and contract with staff to administer Extend Pre-K to match the school calendar and extend teacher and assistant salaries Reimburse all travel expenses for staff to attend professional learning and meetings Intervention materials, assessment materials and training for teachers in all content areas including special education, CTAE and ESL Classroom equipment, materials, and supplies related to literacy, content literacy and literacy instruction 17

18. Literacy plan design and use of SRCL funds Instructional technology to expand media titles for student’s access to print, increase student engagement, and add periodicals for student and teacher use for instruction Technology purchases: – Consider insurance, replacement costs, etc. over the life of the grant 18

19. Disallowed Expenditures Full time personnel not associated with the extension of the Pre-K days Food is not allowable with the exception of family literacy activities as allowable in the Title I regulations SRCL is not a technology grant but funds can be used to accommodate necessary upgrades to equipment (wireless routers, etc.) 19

20. Monitoring Each site will be visited quarterly by program specialists to audit program compliance, fiscal compliance, and to provide technical assistance An annual performance evaluation will be conducted by the Program Manager with additional visits to projects on an as needed basis using quarterly audit findings Technical Assistance by all program staff as needed 20

21. Sustainability Must consider sustainability of processes, programs, and equipment beyond the life of the grant 21

22. Professional Learning – Professional Learning Architect Web Based Materials Contracted services to provide direct teacher professional learning (specific to early literacy, elementary, middle, and high school) Modules will be developed beginning this summer 10 modules are currently available at http://www.comprehensivereadingsolutions.com/ http://www.comprehensivereadingsolutions.com/ Early Reading Teacher Academies can be found at http://www.professionallearning.gadoe.org/Pages/Cou rseCatalogPublic.aspx http://www.professionallearning.gadoe.org/Pages/Cou rseCatalogPublic.aspx 22

23. 23 AssessmentPurposesPropertiesSkills MeasuredTest Frequency Birth - Three DP-3SYesDev. & function2 X per year Four-Year Old PALS-Pre-kS, PM, OYesAK, PA, CoP, OL3X per yr. PPVT4 Form A/BS, PM, OYesV, OL2 X per yr. CLASST-S interactionsYesClassroom1 X per yr K-5 DIBELS NextS, PM, OYesAR, PA, ORF3 X per yr CRCTOELA1 X per yr IPIDDecoding3 X per yr 6-8 SRIS, PM, OYesRC-Inferential3 X per yr CRCTOV, RC1 X per yr 9-12 SRIS, PM, OYesRC-Inferential3 X per yr End-Of-Course TestOELA1 X per yr K-12 ACCESS for ELLsSYesLanguage1 X per yr AK-Alphabet Knowledge, PA-Phonological Awareness, CoP-Concepts of Print, OL-Oral Language, PN-Picture Naming, A and R-Alliteration and Rhyming, OL-Oral Language, NWF (Decoding), ORL-(Oral Reading Fluency), V-(Vocabulary), RC-(Reading Comprehension). S=Screening, PM=Progress Monitor, O=Outcome, D=Diagnostic; DP- 3=Developmental Profile; screen for developmental delays; PALS-Pre-k=phonological awareness and literacy screening; PPVT =measures receptive vocabulary; CLASS= assesses classroom quality in pre-k-3 classrooms; IPI=Informal Phonics Inventory, SRI=Scholastic Reading Inventory; ACCESS for ELLs= English language proficiency test

24. Assessment Outcome measure for yearly evaluation – CRCT, EOCT, Class, Access Universal Screeners (mandatory) – Dibels Next, Scholastic Reading Inventory, PALS Pre-k and PPVT 24

25. To prepare for the upcoming subgrant competition 1.Convene system and school literacy teams – Decide who are appropriate members of literacy team prior to formulating grant proposal 2. Conduct a thorough data review of all schools and establish a school feeder pattern that has capacity and would benefit from this type of literacy reform effort. 3. Develop Review Room 25

26. What is Review Room? Review room is an online data management system that will allow us to do all of our grant development and management in one location. It allows us to set up work flow so that you will upload and manage your grant development and then we will manage the review. 26

27. Review Room Link The URL is: gastrivingreader12.myreviewroom.com/gastrivingreader12.myreviewroom.com/ 27

28. Create your Log-in You will need to create a log-in for your district You will use your district email and create a password. 28

29. Create your district profile As the district administrator, you will develop the district profile. You will use the access code to begin development of this. The district Access code is: (it is case sensitive) SRCL2012GAdistrict 29

30. After the district profile is created You will send the school access code to a school/center contact that will begin development of the school profile. Each school will develop their own, you must pre-populate the school or center that will develop a grant. 30

31. Create your school profile You will need the school access code SRCL2012School (case sensitive) 31

32. Next Steps Once all of your profiles are created, you will need to wait until the grant application is released. I will send out an email on the list serve that it is ready. You will then log back into your site and see that you have more work to do. 32

33. SRCL Timeline July 2012Review Room launches Sept. – December 2012 Technical assistance upon request from GADOE December 14, 2012Applications due to the Georgia Department of Education January 2013 Review of application components; incomplete applications will not be forwarded to readers for scoring – Phase 1 January 2013Reader review and scoring – Phase 2 January 2013 Federal compliance review and analysis of applications – Phase 3 February 2013Recommended sub-grantees submitted to State Board of Education for action February 2013Cohort two awards announced with 20% start up funding March – April 2013Performance plans and budget timelines due 33

34. Technical Assistance 34 Please contact us in the Striving Readers Office at: Julie Morrill Program Manager jmorrill@doe.k12.ga.us 404-657-8318 404-425-2975 Joshua Todd Program Specialist, 6-12 jtodd@doe.k12.ga.us 404-823-4901 404-656-2590 Beverly Cox Program Specialist, Pre-k -5 bcox@doe.k12.ga.us 404-823-4512 404-656-2483 Joyce Kelley Accounting clerk jkelley@doe.k12.ga.us 404-656-2093