1. Basic Training on Project Proposal
Summary Project Outline (SPROUT)
a standard format for a project proposal
ACTRAV-Turin

2. Developing a Project Proposal
Concept of “Training System”
SPROUT – model project proposal
Example of a project
Individual activity
Presentation of workplan

3. Concept of “Training System”
Training System Chart
Analysis of Training Policies
Definition of Training Needs
Definition of Initial Situation
Definition of Exit Profile
Definition of
Selection of Methods, Media, Activities, etc.

4. Training System Chart Analysis of Trade Union Training Policies
Analysis of Initial Situation (target group)
Definition of Training Needs
Analysis of Exit Profile (roles/functions)
Specification of Training Objectives
Design, elaboration and implementation of Evaluation
Selection, design and elaboration of training means and methods
Organization of Resources

5. Analysis of Training Policies
Values, Principles and Justifications
Priorities
Training Strategies
Resources

6. Definition of Training Needs
Qualitative definition
the nature of training needs
Quantitative
number persons to be trained
duration of training required

7. Definition of Initial Situation
Target group
Entry conditions
Resources available
Constraints
Past experiences

8. Definition of Exit Profile
Definition of the expected performance
Observable knowledge, skills, attitudes, behaviors and/or abilities
Performance criteria and indicators

9. Definition of Objectives
Performance
Condition
Criteria
Definition of pre-requisites

10. Selection of Methods and Media
Design pedagogic progression of content
Condition
Criteria
Definition of pre-requisites

11. Training Objectives Activities Object Product Target Group
Target Output
How? What do
you need to do?
Who are they? What are they doing? Where are they? How old? Etc…
What are the values, capabilities and knowledge necessary for the position/ responsibility/assignment/ task?

12. SPROUT About SPROUT…summary project outline
Background and justification
Development objectives and immediate objectives
Output and input

13. SPROUT…Summary project Outline
Tool for the development of a project proposal
Means to make a proposal for a financing agency
Background and justification
Development and immediate objectives
Indicators of achievements
Main outputs
Major inputs
Monitoring, evaluation and reporting
A primary budget estimate

14. SPROUT…Background/Justification
What are the problems you are going to address?
What are the causes and effect of the problems?
What are your strategies to solve the problems?
Socio-economic situation/context
Problems to be addressed by the project
Past experiences, training/campaigns/activities
“Problem analysis” – cause and effect of problems
Monitoring, evaluation and reporting
A primary budget estimate

15. SPROUT…Development and Immediate Objectives
Development Objectives
Overall aims of the project
Broader behavioral/institutional changes to which the project will contribute
Immediate Objectives
Specific achievements (situations and/or conditions) or direct results that the project will attain by the end of the project
Be as specific as possible and avoid using verbs expressing activities (e.g. “to study”, “to raise awareness”, or “to assist”).

16. SPROUT…Indicators of Achievement and Outputs
A brief description of the desired or expected situation at the end of the project, with clear emphasis on the changes that the project will help to bring about.
Outputs
Products that the project will produce
Be precise in defining the outputs

17. SPROUT…Main activities
List of main activities
How the inputs of the project will be transformed into outputs
List all the activities, in a logical (or chronological) order, that are important to the production of the outputs
Be strategic!

18. SPROUT…Inputs and monitoring/evaluation/report
List of Inputs
List all the inputs needed for carrying out the planned activities
Consider financial implications for each input (Is it available for free, or do you have to create it?)
Monitoring/evaluation/reporting
Consider appropriate monitoring, evaluation and reporting mechanisms/procedures, so that you can ensure the project will be proceeded as planned while producing expected results.

19. Example of a Project
A workplan prepared by Catherine in A (July 2004) on Social Protection

20. Individual Activity Decide the main issue/agenda for your workplan
(by Friday, 30 Jan.)
Prepare an outline based on the model workplan sheet
(by Wed, 4 Feb.)
Complete the workplan and get ready for presentation
(by 08:30, Friday, 6 Feb.)

21. Presentation of Work Plan
Each participant has 5 – 10 minutes to present his/her work plan;
While your colleague is making presentation, carefully take note of its major arguments, focusing on some strong points, weak points, and/or points for clarification;
Each presentation will be followed by a Q&A session through which participants help each other to further improve/strengthen the workplans.

22. End of the Activity
Good luck!