1. BUSINESS SERVICES PLANNING PRIORITIES FOR 2010-11

2. 2 BUSINESS SERVICES  BUSINESS SERVICES ADMINISTRATION  BUDGETING  CONTROLLER  PURCHASING AND INVENTORY  INFORMATION TECHNOLOGY  PARKING  INSTITUTIONAL SERVICES IN 2010-11

3. Business Services Administration Business Services Administration

4. 4 TOP ACCOMPLISHMENTS FOR FY 2009-10 Successfully managed the College’s budget  Established a 6% minimum budget reserve at the beginning of the year  Moved equipment purchasing deadline to mid-November 2009 and for all other state- funded purchases to December 31, 2009  Monitored budgets carefully to make sure funds were available to meet projected and expected expenditures from all funding sources

5.  Monitored and utilized necessary non-state financial resources to ensure the College met its educational core mission Participated in the planning for the Union Station Established the Parking Coordinator Position Served as the Colleague CIS Project Manager 5

6. Chaired the NCCCS AR/CR Review Team and participated in the Core and Mega Teams to review technical issues and proposed/tested software changes 6

7. 7 MAJOR OBJECTIVES FOR 2010-11 Effectively manage the College’s financial resources Assume management responsibility for facility planning and construction, facility maintenance, plant operations including security and housekeeping, and contract administration

8. Monitor and participate in the construction projects for the Union Station Parking Deck, Union Station, and Fine Arts building Continue to serve as the Colleague CIS Project Manager CIS R18 Workgroup will begin working with Datatel with the planning technique Action Plan 8

9. BUDGETING BUDGETING

10. 10 TOP ACCOMPLISHMENTS FOR FY 2009-10 Requested and allocated state budget funds Maintained “My Budget” in Web Advisor  Insured appropriate access by budget managers  Created and provided electronic internal user’s manual Developed a variety of reports Participated in the development of capturing CE payroll encumbrance data

11. 11 MAJOR OBJECTIVES FOR 2010-11 Implement project to capture CE payroll encumbrance data Request and allocate approved State budget funds Maintain WebAdvisor departmental budget access Continue to serve on NCCCS Assignment Contract Committee

12. CONTROLLER

13. 13 TOP ACCOMPLISHMENTS FOR FY 2009-10 Enhanced financial integrity by strengthening internal controls where needed AR Staff assisted NCCCS in the development and implementation of a Colleague utility for all community colleges to use Implemented document imaging in accounts payable and payroll

14. Implemented storing electronic Colleague reports on shared drive. Reduced computer paper usage by 100 cases this fiscal year. 14

15. 15 MAJOR OBJECTIVES FOR 2010-11 Receive a clean financial audit report Implement Enhancing Accountability in Government through Leadership and Education (EAGLE) program Continuous improvement of internal controls Improve billing and collection of student and third party receivables

16. PURCHASING AND INVENTORY PURCHASING AND INVENTORY

17. 17 TOP ACCOMPLISHMENTS FOR FY 2009-10 Maintained purchasing efficiency while adhering to state purchasing policies Participated in the NC E-Procurement Users Group Worked with NCCCS Support Team to improve accuracy of calculating the useful life of assets on community college financial statements

18. Moved bookstore operation to its newly renovated and expanded space. Sales are up by 29% through May 2010 Implemented textbook reservation program Sea Devil Express Implemented forklift safety training program for College employees Shipping and Receiving staff began assisting with tagging and recording information on new equipment

19. 19 MAJOR OBJECTIVES FOR 2010-11 Focus on training and development of new purchasing technicians Continue to work with Colleague SA in the development of workflow for equipment disposal process Purchase Forklift Compliance Kit to enable forklift certification

20. 20 Major Objectives Continued Increase Bookstore’s on-line presence such as Facebook and Twitter Plan and organize more Bookstore events to increase student shopping Manage growth and maximize employee productivity at both bookstores

21. INFORMATION TECHNOLOGY

22. 22 TOP ACCOMPLISHMENTS FOR 2009-10 Supported technology in new construction  Cosmetology/Early College building  Bookstore renovation and expansion  Parking deck network infrastructure and card access system  Union Station infrastructure design

23. Rolled out record number of new IT equipment  705 desktop computers  73 laptops  38 printers

24. 24 Top Accomplishments Continued Top Accomplishments Continued Added new services in conjunction with other departments  On-line transcript request payments  On-line payments for the Child Care Center and Dental Clinic  On-line donations for the CFCC Foundation  Created Virtual Campus Tour on cfcc.edu

25. New services continued:  Created first mobile service Library in Your Pocket  Implemented V-Motion which provides fault-tolerance for several servers/services

26. 26 MAJOR OBJECTIVES FOR 2010-11 Complete Payment Card Industry Certification Assist in technology planning for Union Station and Fine Arts building Continue migration to Microsoft Active Directory Participate in Microsoft’s Campus Agreement

27. PARKING

28. 28 TOP ACCOMPLISHMENTS FOR FY 2009-10 Opened CFCC’s first parking deck Received training and implemented parking software which controls access to the deck Created a parking web page and Twitter account Increased the number of full-time employee parking spaces in the Schwartz Center parking lot

29. 29 MAJOR OBJECTIVES FOR 2010-11 Continue to learn the ScanNet software and its reporting capabilities Continue to develop and improve parking policy and procedures Implement parking plan to accommodate loss of employee and student parking behind the Schwartz Center due to Union Station Parking Deck construction Continue to train CFCC parking staff on equipment and customer service

30. 30 INSTITUTIONAL SERVICES

31. Completed Cosmetology/Early College building: 30,000 SF Completed Nutt St Deck: 135,000 SF Completed Bookstore expansion and renovation Completed ACL building demolition to prepare for Union Station building construction 31

32. Refurbished and renovated two elevators in the McLeod and Galehouse buildings Initiated Allied Health water intrusion project Installed energy control monitoring systems to improve energy efficiency in all buildings Installed a two-classroom modular unit at the Burgaw Center

33. Construction will begin for the 1,200 car Union Station Parking Deck July-August 2010 Construction will begin for the 250,000 SF Union Station in October 2010 Renovate Warwick building on Front St for additional classrooms and faculty offices Improve accessibility to all campus facilities through maintenance, custodial services, and security for students, employees, and visitors 33

34. 34 QUESTIONS?

35. 35 THANK YOU