1. IPPE-RNS 1 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN A ) Financial Reporting Frequent Mistakes B) 4th Arab Cleaner Production Workshop in Amman/ Jordan Sibylle Braunegg Institute for Process and Particle Engineering TUGraz

2. IPPE-RNS 2 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Contents Exchange rates Not eligible expenses Staff conventions Taxes Travel costs Co-Financing Upcoming: 4th Arab Cleaner Production Workshop, March 2010, Amman, Jordan

3. IPPE-RNS 3 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Staff conventions The type of activity must be specified. e.g.: „for an amount of 490 researcher hours.“ „for an amount of 20 administrative hours.“ etc. Number of hours performed for the projectNo: 490 Gross salary/fee per hour in Euro €24,23 Total cost borne by the Tempus grant in Euro (where applicable)€11872,00 Total cost co-financed in Euro (Where Applicable)

4. IPPE-RNS 4 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Co-financing Indirect costs can not be claimed as co- financing Only eligible costs (staff, travel, equipment) can be co-financed

5. IPPE-RNS 5 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Travel reports New Form: We have to use a new form for travel reports, which is available on the Wiki Report 6 Questions: Please answer the questions in the sense of what occurred during the meeting, what are your plans for the next months, etc. The answers to these questions should be about ½ to 1 page. Exchange rates: All costs must be calculated in Euros at the date of the purchase! The official exchange rate for that month must be used. http://ec.europa.eu/budget/inforeuro Ticket purchase in December: Exchange rate of December Insurance bought in January: Exchange rate of January Travel related costs (taxis, trains,..) Exchange rate of the month of the trip.

6. IPPE-RNS 6 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Travel reports NOT REQUIRED: Hotel, Restaurant, Extras..invoices (included in per diem) NOT ELIGIBLE COST: “Travels” within your own city. Travel to other countries than consortium members (unless prior authorisation) PLEASE: Do not include minimal costs. They cause very much work for administration

7. IPPE-RNS 7 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Taxes Taxes are not eligible. This does not apply for: Travels abroad: taxes incurred in the host country, (on train tickets, taxis, etc)

8. IPPE-RNS 8 Sibylle Braunegg Coordination Meeting, Université St. Joseph, Beirut, Lebanon, Oct. 14- 17, 2009 UNCHAIN Dissemination Event For the Arab Cleaner Production Workshop in Amman, permission has been obtained for travelling to Jordan, even though it is not a partner country in our project. Registration fees & accommodation All participants 140 USD Participants with accepted abstracts 70 USD Included: max. 4 nights accommodation including breakfast. See brochure distributed.