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Learning Objectives Discuss Job Requirements Explain Job Descriptions List Factors in Job Design.

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Presentation on theme: "Learning Objectives Discuss Job Requirements Explain Job Descriptions List Factors in Job Design."— Presentation transcript:

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2 Learning Objectives Discuss Job Requirements Explain Job Descriptions List Factors in Job Design

3 Job Group of Related Activities and Duties Many Jobs Within an Organization Many Employees do a Certain Type of Job Facilitate the Organization's Goals

4 Specific Position Duties Responsibilities One Employer Per Position

5 Position - The different duties and responsibilities performed by only one employee.

6 Job Requirements Duties Tasks Responsibilities

7 Job Description - Statement of the tasks, duties, and responsibilities of a job to be performed.

8 Job Specification - Statement of the needed knowledge, skills, and abilities of the person who is to perform the job.

9 Class Project: Write a Job Description Job Identification (Facts) Job Statement - Major Duties Job Duties and Responsibilities Job Specification

10 The Job Title Defines Duties Indicate Level Within Organization (junior, etc.) Qualifiers on Same Job (I, II, III, etc.)

11 Job Identification Section Department Reporting Relationship Date of Last Review Classification Level

12 Job Duties Each Task Define Start with a Verb Rank in Order of Importance Usually 8-20 1 to 3 line Statements See Examples

13 Characteristics of Job Descriptions No set format Basic Parts (Title, ID, Duties, Specifications) Qualifications, Separate Section

14 Qualities of a Good Job Description Direct Statements Terse Direct Begin Statements with Verbs Maintains Supervises Performs Umbrella Statement: "Other duties as assigned" l Simple l Concise l Coordinates l Operates l Directs

15 Key Elements of the Job Description JOB TITLE Ideally three words or less Non-sexist Indicates job duties and organizational level STATEMENT OF THE JOB Distinguishes job from all other jobs ESSENTIAL FUNCTIONS (JOB DUTIES) Listed in the order of importance or time required Indicate: –weight or value of the duties –results to be accomplished Start phrases with active verbs; subject implied

16 Job Analysis - Process of obtaining information about jobs determining what the duties, tasks, or activities of jobs are.

17 Sources of Data Employee Supervisor HRM Job Analyst careeronestop.org

18 Methods of Collecting Data Interviews Questionnaires Observations Past Records Standardized Descriptions (DOT) Job Diaries Websites

19 Job Data Tasks Performance Standards Responsibilities Knowledge Required Skills Required Experience Needed Job Context (Relationship) Duties Equipment Used

20 Determining Job Requirements Determining job requirements What the employee does How the employee does it Why the employee does it Employee orientation Employee instruction Disciplinary action Recruitment Selection Development Nature of:Basis for: JOB ANALYSIS Summary statement of the job List of essential functions of the job JOB DESCRIPTION Personal qualifications required in terms of: – Skills – Education – Experience JOB SPECIFICATION

21 Job Specifications Skill Requirement Physical Demands Social Skills Education Level Personal Qualities Interests

22 Dictionary of Occupational Titles (DOT) U.S. Employment Service “Comprehensive Descriptions of 20,000+ Jobs” www.AJB.org careeronestop.org


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