1. SAP eBasic Navigation and Fundamentals: Getting Into SAP

2. BRITE
What is BRITE?
Broward Innovative Tool for Education, will streamline Broward’s business systems
It provides staff with access and real-time data in the latest version of the SAP software
BRITE brings one business system to Broward Schools.
BRITE is a project of the Enterprise Resource Planning Department, ERP

3. SAP ECC
What is SAP?
SAP – (Systems, Applications and Processes in Data Processing) is an integrated system that supports all business and accounting practices of SBBC.
Why are we using SAP?
One business system
Reporting of real-time data
Increased security

4. SAP BRITE Website
For end users, SAP will now be accessed through the web.
On Windows-based computers, you will access SAP in Internet Explorer.
On Mac-based computers, you will access SAP in Firefox.
There will be a button to access SAP on the ERP Department web page:

5. Logging Into the BRITE Portal
User Login ID
Entry format = P
8 digits starting with the letter p
Personnel Number 12345
If personnel number is less than
8 characters, then leading zero(s)
should be added to it
Password (first time users only)
Entry format= ja021956
mm = first 2 letters of birth month (ja)
dd = 2-digit birth day (02)
yyyy = 4-digit year of birth (1956)
Case sensitive, so make sure the month letters are lowercase
Your initial password will be based on your birthday: first 2 letters of birth month, 2 digits of birth day, 4 digit year of birth.

6. Initial Password Selection
Click to change your password

7. Password Rules for BRITE Portal Logon
Passwords are case sensitive (initial password is lowercase)
Minimum six characters, maximum eight characters (alphabet, numbers, and/or combination)
Do not use a space, question mark, or exclamation point in your password
First three characters may not be identical
Must change your password at least once each 45 days
May not repeat a password until five unique passwords have been used
As you type in your password, the asterisks remain in the field and only the cursor moves. As a security measure, the system does not display what you type.

8. Portal Assistance
If you have trouble logging into the BRITE Portal, you will need to contact the BRITE Support Center at

9. BRITE Portal Screen
The BRITE Portal provides you single sign on access to systems you need to do your work, including SAP
Tabs in the Portal screen will be customized for each user
The customization is based on the user’s role
All users will have access to the Home and Employee Self Service (ESS) tabs

10. SAP Access via the BRITE Portal
Select the SAP Access tab
Then click the ECC Production link, which will open SAP in a new window.

11. Copyright Pop-up Window
You will only see this the first time you log on to SAP.
Click the green check icon to continue

12. SAP eBasic Navigation and Fundamentals: Getting Around in SAP

13. SAP User Menu The default screen is called the SAP Easy Access Screen.
Switch from the User menu (only transactions specific to your role) or the SAP menu (the standard SAP menu) by selecting the appropriate buttons highlighted below
When logging in, either the User menu or the SAP menu will display
Selecting the User Menu icon leads to folders that are specific to your role.
The folders contain transactions that lead to screens where you do your work.

14. Navigation Buttons
Menu, System, and More… are buttons with black corners indicating a drop down menu
The Menu button is an expandable tool that navigates with arrow keys to submenus
System and More are expandable tool buttons that will display a list of actions

15. Toolbars & Navigation Area
The Title Bar indicates the name of screen
Navigation Area contains folders and transactions
The Status Bar displays system messages
Title Bar
Navigation Area
Status Bar

16. Moving from the Easy Access Screen to Transactions
What is a transaction?
Enables user to create, change, and display data or run reports in SAP
How do I get to a transaction from the Easy Access Screen?

17. Getting Around There are three ways to access transactions in SAP:
Fast Path
User or SAP menus
Favorites 1. 3.
Selecting the User Menu icon leads to folders that are specific to your role.
The folders contain transactions that lead to screens where you do your work. 2.

18. Accessing a Transaction using the Fast Path Field
Don’t click this…It will close the Fast Path Field!
Fast Path Field
Each transaction in SAP has a transaction code which can be used instead of the menu path to navigate to the transaction
A transaction code can consist of letters, numbers, or both
Type the transaction code in the Fast Path field and click Enter to navigate to that transaction
From the main SAP Easy Access Screen, enter the transaction code in the Fast Path field and hit Enter.
You will be brought directly to the transaction.

19. If you Close the Fast Path Field by Mistake
Select to re-open the Fast Path field
Now you can enter your transaction code

20. Navigating to a Transaction Using the User Menu
The User menu contains a list of transactions based on your role
Some transactions are grouped within folders
Navigate to these transactions by double-clicking the name of the transaction
Double-click to access the transaction

21. Is there an Easier Way to Navigate?
How can I easily get to where I need to be?
Set up Favorites!

22. Favorites
You can set up links to commonly used transactions in the Favorites folder.
You can create sub folders within the overall Favorites folder to better organize the links to your most used transactions
That way, you can just double click on the transaction you want to go to within your favorite folder instead of having to remember the transaction code and typing it into the Fast Path Field.
Your Favorites folders will appear at the top of the Easy Access Screen for both your User Menu or SAP Menu.

23. Creating a Favorite Select the transaction from the SAP menu
Click Menu > Favorites > Add

24. Changing the Name of a Favorite
Select the transaction to rename, and then click Menu > Favorites > Change.
Enter the name change, and then click the green check icon.
Name has been changed in Favorites.

25. SAP eBasic Navigation and Fundamentals Other SAP Basics

26. Displaying the Technical Names for Transactions
From the menu bar, select Extras > Settings:
Select Display technical names
Click the green check icon
From the top of the Easy Access Screen Follow the drop down menu path: Extra> Settings
Then click in the box in front of Display technical names
Then choose Enter (The green check mark)
Transaction codes will appear in all menus: SAP, User Specific, and any Favorites you set up.
Click the green check to continue

27. Displaying the Technical Names for Transactions (Part Two)
Click the green check mark to close the screen.
Technical Names Not Displayed
Technical Names Displayed

28. Sample Transaction Screen
Tab
Use the Tab key on your keyboard or your mouse to move from field to field (such as From and To below).

29. Types of Fields Mandatory fields have a check mark
Fields with a matchcode icon allow the user to search for available entries
Mandatory field
Matchcode icon

30. Moving from One Transaction to Another
You must type /N before the transaction code to move from one transaction to another.
To move from one transaction to another, you must type /N before the transaction code in the Fast Path Field. You will move from the screen you were currently on to the new screen.

31. System Messages Message Type Message Description
Error Messages
Indicates a problem that must be corrected before continuing.
Information Messages
No action is required. SAP is informing you of a particular fact or condition. However, you must hit enter past the message.
Warning Messages
Indicates there may be a problem with the data you have entered. You may have to correct the problem before continuing.
System messages will display to the bottom left of the screen
Errors must be corrected before proceeding
Click Enter to proceed past a warning message
Budget, Procurement, Payroll, and HR will each have their own system message codes. System Messages will be trained in each of the fundamental courses.
You may see system messages when you are entering data or navigating through SAP. These messages display either in the status bar or in a message box. There are three types of system messages: Error, Information, and Warning.

32. Creating a Session
You can create additional “sessions” only by clicking on the ECC Production link on the SAP Access tab of the portal, which will open up additional SAP browser windows.
Click ECC Production – XEP 500 – WebGui to create a new session and get to the SAP Easy Access screen
*GUI stands for “Graphical User Interface.” This simply means you will be accessing SAP through the web.

33. Ending a Session Ending a session is another way of logging off SAP
Save your work before you close a session
From the menu bar choose System> End Session
Additional logons you may have in SAP will remain open
Each session must be closed separately .

34. Logging Off Select System > Log off
You will be warned about saving your data even if you have saved it!
Select “Yes” to log off
Other sessions will remain open .

35. Field Help
Position the cursor in a field and select F1 on the keyboard
A pop-up box will appear that gives an explanation of the field
Example of Field Help
Click in the field .

36. Course Summary You should now be able to: Log on/off the BRITE Portal
Navigate the SAP Easy Access screen
Identify transactions in SAP
Access transactions using:
Transaction codes
User menu
Favorites folders
Navigate transaction screens
Enter data in fields using
Free entry (manual typing)
Matchcodes (look up)
Recognize system messages
Access Help for field definitions

37. Follow-Up & Support Options

38. Follow-Up User Support Options ESS Appraisal Blackboard web/erp -or-
BRITE Support Center
BRITE Website:
web/erp -or-
e-Learning
Context Sensitive Help
Online Training Library
BRITE CAB Conference
BRITE LITES (By Role)
User Support Options
Help Desk is manned 7:30 am – 5:00 pm, Monday thru Friday