1. Gap Analysis EPA Regions 9 & 10 and The Federal Network for Sustainability

2. 2 Objectives After this discussion, you should be able to: Describe the purpose of a gap analysis Find a list of questions for conducting a gap analysis

3. 3 Overview Definition Purpose of a gap analysis Steps in a gap analysis

4. 4 Definition A gap analysis is a process used to assess the current state of your facility’s EMS. Other similar processes are “initial environmental reviews (IERs)” or “environmental management system reviews (EMRs).”

5. 5 Purpose of a Gap Analysis Identify gaps between your current management systems and the EMS standard Collect policies, procedures, programs, metrics, and personnel that support the current EMS Establish a list of actions to achieve conformance with the standard

6. 6 Conducting a Gap Analysis Analysts must be familiar with EMS framework Allow several days to complete data collection Prepare a summary report and provide to participants

7. 7 Steps in a Gap Analysis Facility walk-through Document review Staff interviews Identify and document gaps

8. 8 Facility Walk Through Identify Activities, Products, and Services –Main reason for facility’s existence –Support activities Develop Comprehensive Picture of Facility –Maps –Pictures –Lists of buildings and organizations

9. 9 Document Review Environmental policy statements Other policy statements Mission statements SOPs Position descriptions Environmental plans (HW, P2, INRMP, SPCC, STORMWATER, AS-BUILT, etc) Training materials

10. 10 Staff Interviews Identify organizational structure Identify requirements to fulfill mission Determine awareness of staff of EMS Awareness of environmental programs and goals

11. 11 Identify and Document Gaps Compare with EMS elements Make a list of specific actions to close gaps

12. 12 Summary Gap analysis is a good way to “jump start” your EMS Gap analysis helps create a list of actions for the EMS team