1. Time Management Goals
explain the importance of setting goals and planning rewards
short-term, intermediary, long-term goals
gain awareness of how you currently spend your time
estimate the amount of time you spend each week on different activities
actually track your time for a week and analyze where your time went
compare your estimate to the actual time log
look for places where time is wasted or where you can add additional study time

2. Time Management Goals
recognize how much time you need for learning – rule of thumb for college
use a monthly calendar to schedule a term
major projects
tests
social events
use a weekly schedule to plan projects and daily responsibilities

3. Time Management Goals develop a daily to-do list
define procrastination and identify several ways to overcome it
begin applying the information to effectively manage your time and reach your goals

4. Goals are SMART S – specific, exact, clearly stated
M – measurable; how, when, where, …
A – achievable; attainable
R – realistic; can I see myself doing this?
T – timely; when …

5. Specific NOT SPECIFIC: learn computers study more eat healthy
exercise aerobically three times each week for 45 minutes
study two hours every day for every one hour I am in class

6. Measurable
measure your progress in numbers, percentages, milestones, dates, etc.
how, when, where …
in present tense
not what you can do, but what you will do
have to be yours, not friend, parent, teacher

7. Achievable
what obstacles might you encounter when working on your objective?
what might come up that would prevent you from obtaining it?
consider early in the process what could go wrong
take action to put contingency plans into place
resolve problems before they occur
if goal is perfect attendance, but car is unreliable and do not live on metro bus route …

8. Realistic goals should challenge you
should not be a fantasy or daydream
I will run three miles every day – when you haven’t really run in years.
do not set yourself up to fail
make them hard enough to stretch a bit
when you experience success, you gain more confidence to set harder ones next time

9. Timely should have target dates set time limits
define start and stop dates
multiple action steps – each has a target date

10. Goals:
need to be written down or else you’ll tend to edit in your head as you go along
major accomplishments deserve a special treat
should have a reward attached to them
either extrinsic
attend special event, watch TV, socialize, a massage
or intrinsic
increased self-esteem, more confidence, the pleasure of a job well done, etc.

11. Short-Term Goals
something you want to achieve within the next week to six months
may be broken into smaller steps or goals
attending all my classes this week
completing each course this term with a B grade or better
learning a new computer program
planning a surprise party

12. Intermediary Goals
something you want to achieve over a time period of a year or more
achieved after the completion of a series of short-term goals that serve as benchmarks, motivators
linked to a long-term goal
decide on a major
taken courses in interest areas
finished some general education classes
will lead to a long-term goal of graduation in field of choice

13. Long-Term Goals usually measured in terms of years
achieved after the completion of a series of intermediary goals
getting a college degree
planning a wedding
buying a house

14. Schedules … are tools that help you plan your time and work
are time maps with every task spread out in plain sight
show you are in control
allow you to move the tasks around and change the amount of time you wish to allot
will work well since everything is planned and accounted for the way you want it to be

15. Schedules Kinds Purpose semester schedule
keeps track of important events and deadlines for the term
weekly schedule
creates a detailed plan to show daily routines and requirements for the seven days each week
daily schedule
a list of tasks to achieve throughout the course of a day

16. Semester Schedule SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 1112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

17. Filling in Your Semester Schedule
make a separate calendar for every month of the term
fill in all school holidays and important school events
from the information provided in your syllabus
fill in the dates for tests, quizzes, research paper, projects
daily assignments should not be written on this form; they will be included on the daily planner
write the dates of any important social events you already know about, such as family get-togethers, parties, concerts, etc.
can be placed in daily planner as well

18. Month of October SUN MON TUE WED THU FRI SAT Research proposal due 1 23
Reading Day – no classes 4
Dance 5
Play auditions 6 7 8
Research Paper topic selected 9 10
Math test 11 12 13
ENG test 14 15
Research paper – library work finished 16
A&P terms due 17 18 19 20
Game 21 22
Research Project Draft 23 24 25
Concert 26 27 28
SOC test 29
Research paper due 30 31

19. Establish Base Rates
determine approximately how long different tasks will take – their base rate
actual time on a task will vary with your energy level and time of day
best way to establish a base rate is to observe how long it takes to do something and when you do it
write this information down and use it to help create your schedule

20. Sample Daily Log 6:00 am Get up and shower 6:30 Eat breakfast
7:00 Commute to work
7:30 ‘’
8:00 Work
8:30 ‘’
9:00 ‘’
9:30 ‘’
10:00 ‘’
10:30 ‘’
11:00 ‘’
11:30 ‘’
12:00 pm Lunch / Go to class
12:30 Class
1:00 ‘’
1:30 ‘’
2:00 ‘’
2:30 ‘’
3:00 Class
4:00 ‘'
4:30 Commute home
5:00 Watch TV
5:30 Make dinner
6:00 Eat dinner
6:30 Clean up
7:00 Phone calls
7:30 Fix window
8:00 Check
8:30 Read newspaper
9:00 Study
9:30 ‘’
10:00 Read in bed / Get snack
10:30 ‘’
11:00 Watch TV
11:30 Go to sleep
12:00 a.m.
1:00
1:30

21. Assess Your Use of Time Track your time — if you have no idea
where your time goes
once an hour write down in 15 – 30 minute segments how you used the previous hour
do this for seven days during waking hours
study the results and make adjustments
you may learn that you spend more time in one area or activity than you had anticipated

22. Allotted Study Time plan on two to three hours of study per week
for every academic credit hour
spread out through the week, including weekends
mostly during day light hours
if you're spending more than four hours per credit hour, you may be studying ineffectively
only you can determine how much time you truly need

23. Weekly Schedule

24. Create Your Weekly Schedule
FIXED
classes
meetings
work
appointments
meals
FIXED
STUDY
2:1 ratio
label each
class/block
FLEX
STUDY
two or
three
blocks
GOALS AND RESPONSIBILITIES
goals
chores
exercise
errands
LEISURE
social
family
friends
recreation
personal time

25. A Weekly Schedule reflects a realistic life balance
provides adequate time for study blocks
makes good use of all blocks of time
includes hours of employment
shows specific times for work and leisure
has strong, consistent patterns – can easily become routine

26. A Weekly Schedule includes time for specific personal goals
provides time for meals, exercise, and adequate sleep
remains more or less the same each week
establishes a routine to go to sleep each night
provides for study on all seven days

27. Daily Schedule – To Do list

28. Daily Schedule – To Do List
provides you with quick reference list of time blocks and specific tasks for day
helps you move through day efficiently
use index card, daily planner, electronic organizer
do each night before you go to bed
keep in a convenient place

29. ABC Method with a To Do List
assign a priority letter A, B, C to all items on
your To Do List
A items – the most important to you or the ones you want or need to do first
B items – not as high a priority as the A items
C items – not of such immediate importance
begin working on the A items

30. Procrastination learned behavior
involves putting off or postponing something until a later time
quite consistently choosing low-priority tasks over high- priority tasks
doing C tasks before A or B tasks
can be unlearned, reduced, or eliminated

31. Four Simple Reasons for Procrastination
Difficult - the task seems hard to do
naturally tend to avoid difficult things in favor of those which seem easy
Time-consuming - the task will take large blocks of time
large blocks of time are unavailable until the weekend
Lack of knowledge or skills - no one wants to make mistakes
so wait until you learn how before you start
Fears - everyone will know how you screwed up

32. The cure … do everything opposite tell yourself: this isn't so hard
it won't take long
I am sure that I know how to do it
I can learn while I'm doing it
no one else really cares because they are all so busy with their own problems

33. Four Complex Reasons for Procrastination
Perfectionism – unrealistically high expectations or standards
everything must go completely right
it may either be imposed or self-imposed
the perfectionist is long on criticism and short on praise
How to resolve:
try self-reassurance that this effort or version will be good enough
make an effort to praise what you have done
it's impossible to eradicate all mistakes; you have undoubtedly found all the fatal errors by now
remind yourself that great writers, poets, artists at one time or another completed their work; therefore, it will be okay to say that yours is done also

34. Four Complex Reasons for Procrastination
Anger/Hostility – unhappy with someone, we'll often withhold our best efforts
if you are upset with a professor, you are likely to delay in starting a demanding project as a way of “getting even.”
you are the one who loses; you are the one with the low grade
How to resolve:
determine that you are the one who is feeling upset and see how your actions will actually harm you in the long run
you are not going to let how you feel about a particular class stand in the way of your personal future, are you?

35. Four Complex Reasons for Procrastination
Low Frustration Tolerance - circumstances overwhelm you easily
you find situations radically intolerable and terribly unfair
characterized by whining and complaining, and such phrases as “it isn't fair,” “this is too hard,” and “no one else has to,” etc.
feeling the way you do, it seems reasonable to “put it off” until you feel better about doing the work
trouble is, you feel just as frustrated the next day
How to resolve:
the more you want something and can't have it, the greater your level of frustration
get help from someone who can show you how to solve the problem
learn how to temporarily postpone your desires
most of the time, you will eventually get what you want

36. Four Complex Reasons for Procrastination
Self-Downing - continually minimize your own skills and abilities and express doubt about your ability to succeed
habitually puts self down; tends to disbelieve even when successful: it was “just dumb luck.”
may also find it hard to accept praise and compliments for work performed - false modesty
How to resolve:
practice accepting compliments about your work performance by simply saying "Thank you."
figure out why you feel uncomfortable with success
significant others in your life often make you feel that way?
taught to minimize your success?
why is success so scary?
will it make you stand out in the crowd?
feel as though others will not accept you if you are successful?
remember to compliment and praise yourself for work accomplished

37. Time Management Recap
explain the importance of setting goals and planning rewards
gain awareness of how you currently spend your time
recognize how much time you need for learning
define procrastination and identify several ways to overcome it
begin applying the information to effectively manage your time and reach your goals