1. Optimised Fleet Management Presented by: Andrew Railz – Fleet Manager Bundaberg Regional Council

2. My Background:  Trade Qualified Diesel Fitter  Post Graduate Qualifications Maintenance Management  4 years at Bundaberg Regional Council as Fleet Manager  Previously 12yrs Gold Coast City Council – Workshop operations.

3. BRC History  Four smaller Councils merged in 2008 creating BRC  As a result:  Decentralised fleet management services  1400 fleet items  7 x workshops  In-house fleet database– limited functionality  No automated PM scheduling  Limited reporting – no accountability

4. Fleet Issues – Post Amalgamation  No specialised fleet management software  Disparity of plant hire rates – Previous 4 Councils.  Extensive manual data entry:  Plant replacement Program  Plant Hire Rates  Utilisation  Fuel Management  No accepted practice for reporting and monitoring of defects  Limited records of each vehicle’s history.  No uniform procedures for managing accidents and repairs.  Backlog of old plant items with extremely high maintenance requirements.

5. Optimal Solutions  Fleet Management Software System  Reduce Fleet Workshops  Take Control Minor Plant  Purchase “Fit for Purpose” Plant Items using Whole of Life calculations  Target : 70% PM - 30% Reactive  Accurate Plant Hire Rates  Develop standard policy / procedure

6. ‘Journey to Optimal Solution’  Major Workshop Upgrades  Bulk oil filtration systems  Fact – Majority of new oil supplied in drums is not clean enough to put into modern hydraulic systems!!  Contamination Control = 20% increase in component life  Heavy Duty Mobile Hoists  Up to 45 ton lifting capacity  Ability to move from site to site

7. Heavy Duty Mobile Hoist

8. ‘Journey to Optimal Solution’ – (cont)  Mobile Brake Tester  2 x Mobile Breakdown Trucks  Specialised Tooling  Electronic ‘Scan Tools’  No local truck dealers  Electronic battery & charging system testers

9. ‘ Journey to Optimal Solution’ – (cont)  Creation - Minor Equipment Hire Store  Hire Minor Plant as required  Swap items due for service  Purchase of Assetic software  Development (Ongoing - 3 years)  Whole of Life cost report  Income and Expense  Fuel Consumptions  Utilisation  Summary Screen  Fleet Managers page  Electronic Timesheets  Minor Plant Booking Management  Downtime Report

10. Assetic – Asset Summary Page

11. Assetic - Fleet Managers Page

12. Work Items (Monthly 2012)

13. Assetic – Whole of Life (Cost)

14. Asset - Availability Status DepartmentAvailability StatusAsset ID (Count)Percentage (Count) Infrastructure & Planning Services Available71689.50 % Available/Awaiting Parts91.13 % Available/Pending Disposal 506.25 % Currently Being Repaired 70.88 % Out Of Service172.13 % Waiting For Outside Vendor 10.13 % Total 800100.00 %

15. What is the value of this Information? Overall Availability – Target 95% By Department By Section By Make By Model Individual Asset Indicate parts availability throughout lifecycle Reliability Useful for Tender Evaluation Provides Fact – Not Hear Say!!

16. ‘Journey to Optimal Solution’ cont..  Integration with Authority  Automated PM servicing  Change - Staff Culture  Fleet users are Customers!!  Ongoing Training  Fleet Management Software  Plant, vehicle & equipment – Technical Training  Fleet ‘Operations Manual’  Mistakes

17. Where Are We Now?  All workshop supervisors trained in fleet management system.  Accurate and Auditable Work management  PM’s scheduled 2 weeks in advance  Monitoring maintenance trends, reasons and inherent faults  Monthly Report – Hours not Days  Accurate ‘meter’ reading  Tighter controls and accountability

18. Future Development  Optimal Replacement Point Calculator  Automated PM Scheduling / Resource Calendar  G.P.S. Integration  Activity Based Costing Reports  National Heavy Vehicle Accreditation Scheme (N.H.V.A.S)

19. Fleet Management Please Note!!  While there are certain key fundamental concepts common to all feet operations:  Everyone’s situation is unique  One size solution does not fit all.

20. In Closing  Thank you for your time  Are there any questions?