1. Internet Bidding: Leveling the Playing Field TUG Conference St. Louis, MO October 8, 2007 Joe Phelan, Director, Info Tech, Inc.

2. Topics Current status within the DOTs Work flow solutions Valuable features to consider

3. Electronic Bidding Tools The program used to manage bid data The web service where contractors find and submit bid data

4. Expedite Licensees (42 Agencies)

5. Bid Express Usage In production (29) Implementation Approved (4) Evaluating (6)

6. Design and Bidding Data Flow Plan Sheets (drawings) Digital Plans

7. Sample Agency Results Over $53 billion in contracts handled by Bid Express in 2006 One Full Year of Internet Bidding in Georgia –90% of all bids were submitted via the Internet –995 bids worth over $2.25 billion successfully submitted (96% of total dollar amount)

8. Sample Agency Results One Full Year of Internet Bidding in Iowa –90% of bid items submitted via the Internet –793 bids for a total of $280 million successfully submitted using Expedite and Bid Express –Over 350 Iowa contractors subscribe to Bid Express –Save 1.5 processing days per bid letting using Bid Express One Full Year of Internet Bidding in Wisconsin –92% of all bids received over the Internet –Save 48 man-hours per bid letting using Expedite/BidX

9. Advantages for the Contractor Access to bidding resources from home office Time savings and error checking during bid preparation Data import and export for existing systems Streamlining of entire bidding process Access to customer support help desk Savings in time and expenses by eliminating requirement to travel to the letting location

10. Contractor Equipment Needs A computer with an Internet connection via a network or a modem Internet Service Provider (ISP) Web browser (either Internet Explorer or Firefox) Trnsport Expedite Bid software (free from DOT)

11. Valuable Bid Express Features Small Business Network

12. Small Business Network (SBN) Agencies activate this area of their Bid Express web site Gives Subcontractors a place to market their services Gives Primes a place to locate Subs and DBEs and to advertise projects Several states using FHWA Supportive Services funds to provide DBEs with Bid Express subscriptions Provides agency with “good faith” audit trail

13. Example

14. SBN Options

16. Select items to quote DBE selects items to quote using check boxes

17. Create Sub Quote

21. Bid Tab Analysis Service What is it? –Fast access to an agency’s historical bid prices –Organized by item number, key word, contract ID Agencies can use the service at no charge Useful for agency’s estimation staff as a quick lookup of current bid history data by proposal, item, quantity or even specific contractors Easy to use and constantly updated

23. Web Link to Bid Express for Bid Tab Analysis

25. Example Search

26. Search Results

34. Payment Docs

35. FHWA Guidelines for Funding Starting in February 2006, there was a new FHWA requirement that all services provided with Support Services Funding must be measurable FHWA Headquarters has agreed that the Bid Express service offers a measurable service to small businesses and has approved it for Support Services funding

36. Measurable Services

37. Benefits of the Small Business Network Subs and DBEs find opportunities quick and easy by item number and description Can create and submit sub quotes Check Bid Tabs Analysis for latest pricing Access to Plan Holder contact information Primes can solicit sub and DBE quotes Single site for Primes, Subs and DBEs to communicate both their needs and services Provides agency with electronic audit trail for verifying primes “good faith” effort

38. Summary Internet bidding has come of age and is changing the way agencies do business It is safe and reliable, and has been readily embraced by the contracting community It is serving to level the playing field by providing equal access to all contractors The Small Business Network has created a valuable communications link between Primes, Subs and DBEs to assist agencies in effectively meeting their EEO goals

39. For More Information Joe Phelan, Director, Info Tech, Inc. Phone: (352) 381-4400 E-mail: Joe.Phelan@InfoTechFL.com