1. I:\Share\Bestuursinligting\OUDITfinaal\Portfolio\Statistics\BI2004 www.up.ac.za UPSpace An institutional research repository for the University of Pretoria Ina Smith ina.smith@up.ac.za ina.smith@up.ac.za Presented to the Faculty of Education University of Pretoria Monday, 5 December 2005

2. Institutional Repository Set of services Management & dissemination of digital materials Organisational commitment Stewardship Long-term preservation Organisation, access, distribution

3. Advantages Preserve intellectual output of UP Long-term preservation (archiving) International exposure Retrievable via Google Evolving expert database Consistent URL for citations Links between items, collections Searchable – not static web page Decentralised or distributed input Upload and preserve datasets e.g. from surveys

4. Why an institutional repository? We need to learn to manage digital resources as well as we do with print The emphasis is going back towards organizing content We need to work even closer together in this global world Adapt new ways of delivering service, perhaps even to people you might never see From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005

5. “Champions” Special Collections Department of Architecture Scholarly Publications Faculty of Veterinary Science Most recent participants Dept. of Chemistry Faculty of Education

6. Items in UPSpace Articles (preprints & postprints) Technical reports Working papers Conference reports E-theses E-books

7. Items in UPSpace Datasets: statistical, geospatial, etc. Images (photos, maps): visual, scientific, etc. Audio files Video files (up to 500 MB) Learning objects Reformatted digital library collections

8. UPSpace for Digital Archiving (1)

9. UPSpace for Digital Archiving (2)

10. UPSpace for Digital Archiving (3)

11. UPSpace for Digital Archiving (4)

12. UPSpace for Digital Archiving (5)

13. UPSpace for Digital Archiving (6)

14. UPSpace for Digital Archiving (7)

15. Limit access in UPSpace Collection Level Item Level Bitstream Level Example: Australian National UniversityAustralian National University More examples: http://wiki.dspace.org/DspaceInstances http://wiki.dspace.org/DspaceInstances

16. Default Look & Feel Acknowledgement: https://dspace.mit.edu/index.jsphttps://dspace.mit.edu/index.jsp

17. UPSpace Look & Feel Access via UPPortal

18. Information Model Top-level Community Faculty of Education Sub-Community Department of Education Management & Policy Studies Collections Jonathan Jansen Collection

19. Jonathan Jansen Collection (1)

20. Jonathan Jansen Collection (2)

21. Jonathan Jansen Collection (3)

22. Jonathan Jansen Collection (4)

23. Jonathan Jansen Collection (5)

24. Submitter Reviewer/s (Accept/ Reject) Metadata Editor Description Available on UPSpace The following roles apply to digital items submitted to UPSpace (digitally born & digitised items) Collection Administrator UPSpace Administrator Collection Administrator (Commit to Archive)

25. Workflow Submit Accept Reject Edit Metadata Commit DSpace

26. Harvesting Metadata OAISTER Search Engines e.g. Google International research repositories

27. Persistent Identifiers CNRI Handle System Valid citations Unique handle for each item E.g. http://hdl.handle.net/1849/171 1849 = Naming authority assigned by handle system to e.g. UP 171 = Unique local name assigned to an item in the repository

28. Managing the Project http://www.ais.up.ac.za/edu/dspace http://www.ais.up.ac.za/edu/dspace Evaluation Proposal Needs Analysis Design Development Implementation Evaluation

29. User Support Help landline 8/5 Online help 24/7 –Viewlets e.g. Macromedia Captivate, PPT, Open Office Tutorial User policy Pamphlet E-mail upspace@up.ac.zaupspace@up.ac.za UPSpace Listserve dspace@kendy.up.ac.zadspace@kendy.up.ac.za UPSpace web www.ais.up.ac.za/edu/dspacewww.ais.up.ac.za/edu/dspace

30. User Policy Submission Communities and Collections Responsibilities & rights Licensing, copyright, privacy, intellectual property Preservation support Withdrawals Workflow System back-up and availability

31. Copyright, Rights & Licensing License stored with each item Submitter “Grants License” (See Licenses)Licenses –Default DSpace License (also see Creative Commons Licenses)Creative Commons Licenses –Non-exclusive distribution license –Items in public domain –Exclusive distribution license Default DSpace License Community/ Collection License Copyright note when creating Community DC Element Rights DSpace StyleSheet: © University of Pretoria

32. Next … Deployment on permanent server Beta testing (Jan - Feb 2006) Attend to spontaneous participants Marketing Training Program

33. Current DSpace Instances DSpace at MIT DSpace at Edinburgh More available at http://wiki.dspace.org/DspaceInstances http://wiki.dspace.org/DspaceInstances

34. Thank you! ina.smith@up.ac.za DSpace URL: www.ais.up.ac.za/edu/dspace www.ais.up.ac.za/edu/dspace Tel.: +27 12 420 3082