1. S 1 Annual Meeting 2014 Deliverables & milestones due by 20 October 2014 How to credit the EC contribution in your dissemination activity How to avoid expensive fees for golden OA Chiara Bearzotti, MPG

2. S 2 D11.25: Multi-model assessment of the hindcast predictability of NA/Arctic ocean surface state >> Katja Lohmann and Yongqi Gao D22.29: 2nd Batch-Newly acquired & updated times series provided to data portal for CMIP model data comparison >>Laura de Steur D23.30: 2nd Batch-Updates of data sets containing time series of relevant key ocean quantities >>Detlef Quadfasel & all member of CT2 D32.27: Report on the documentation and description of improved model parameters >>Detlef Stammer and Armin Köhl D32.28: Report on the documentation and description of the new Arctic Ocean dataset combining SST and IST >>Steffen Olsen and Gorm Dybkjær

3. S 3 Status od report writing? Milestone 4 Time series for Labrador/Irminger seas acessible for CMIP5 evaluation Person in charge: Johannes Milestone 5 Optimized moorings in deep convection regions deployed Person in charge: Johannes Milestone 6 Start of gliders programme in eastern boundary current Person in charge: Svein and Stefan?

4. S 4 Deadline Monday 20 October at the latest! Please send them to: chiara.bearzotti@zmaw.de Templates In the intranet http://naclim.zmaw.de/Intranet.2217.0.html

5. S 5 How can you avoid paying 2.500 euro for a golden OA option to the publisher?

6. S 6 Check publishing conditions in Sherpa/RoMEO database: http://www.sherpa.ac.uk/romeo/ Step 1

7. S 7 Step 2 Can you deposit the pre-print or the post-print version? If yes, then do not opt for the golden OA and send the pre-print or post-print version to the project office

8. S 8 Step 3 Send the pre-print or the post-print version to the project office According to the mandatory requirements of the grant agreement (GA), Special Clause 39, NACLIM scientists, as EC grant recipients, are required to make their best efforts to ensure that electronic copies of publications become freely available to anyone - either through an institutional or subject- based repository, as soon as possible, and no later than six months after publication. "Open access" (OA) in this context refers to peer-reviewed publications only Contractual requirement: GA Spec. Clause 39

9. S 9 The four repositories we will use in NACLIM Articles will be made available at the following: 1. In the institutional repository of the institute where the authors work. Please provide communication to the Project office with indication of the open repository used. 2. In a subject repository, if available. Please provide communication to the Project office with indication of the open repository used. 3. If an institutional or subject repository is not available, in the OpenAIRE Orphan Repository, hosted by CERN. 4. In the NACLIM website, by sending a copy of the publication to the Project office.

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12. S 12 Your dissemination activity: tracking is a must! What is a „dissemination activity“?

13. S 13 What is a „dissemination activity“? Paper in proceeding of a conference/workshop Article/section in an edited book or book series Thesis/dissertation University publication/scientific monograph All to be listed in the SESAM database of the EC

14. S 14 Date + Place

15. S 15 Send detailed information on these activities & type of audience to the project office AND list them in your reports (WP report, deliverables…) Audience

16. S 16 Crediting EU contribution …is mandatory. These are: Rules for crediting the EC contribution correctly Special Clause 39: Open access to NACLIM publications What happens if we do not comply? NACLIM funding could be decreased or cancelled!

17. S 17 Rules for crediting the EC contribution Apply to YOUR: PowerPoint presentations Posters Articles (scientific publications) Reports Logo dismissed by the EC in early 2014. Do not use it any longer! EU flag: a must have NACLIM Logo: nice to have

18. S 18 Powerpoints 1) Add this slide to your presentation >> (intranet) 2) Send a copy of your presentation to the project office Because we must archive all interventions in the database of the European Commission (SESAM database)

19. S 19 Posters 1) Add the TWO logos to the poster (you can find them in intranet) 2) Add the sentence: “The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007-2013) under grant agreement n.308299, NACLIM Project” 3) Send a copy of your poster in PDF to Project office (Chiara): we must archive all interventions in the EC SESAM database +

20. S 20 Articles 1) Add this text: “The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007-2013) under grant agreement n.308299, NACLIM Project” 2) Green or golden open access? Before you sign anything with the publisher, check with the project office 3) Send a copy of the POST-PRINT version to Project office: for uploading to EC SESAM database “Post-print” version is the final manuscript of a peer-reviewed paper accepted for journal publication, including all modifications from the peer review process, but not yet formatted by the publisher 4) Indicate the DOI to project office as soon as the article is published. Necessary for uploading info to EC SESAM database

21. S 21 Reports Examples: Workshop report, articles in the general press… 1) “The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007-2013) under grant agreement n.308299, NACLIM Project” 2) Whenever possible, add the TWO logos (you can find them in intranet) 3) Send a copy of the document to Project office (Chiara):for uploading to EC SESAM database +

22. S 22 Long story short Special clause 39 Open access: 1.Do not forget to credit the NACLIM project (see standard sentence in the intranet) 2.Rules and steps to follow are in the intranet. 3.Upoload article in the repositories or ask the project office to do it 4.Inform the project office about new publications

23. Resources This presentation: NACLIM intranet www.naclim.euwww.naclim.eu Logos and rules: NACLIM intranet www.naclim.euwww.naclim.eu Sherpa/RoMEO database for checking publishing restrictions of the journals: http://www.sherpa.ac.uk/romeo/index.php?fIDnum=%7C&mode=simple&l a=en http://www.sherpa.ac.uk/romeo/index.php?fIDnum=%7C&mode=simple&l a=en Directory of Open Access Journals http://www.doaj.orghttp://www.doaj.org OpenAIRE Orphan Repository:More on Open Access rules: https://www.openaire.eu/en/support/faq https://www.openaire.eu/en/support/faq Open Access pilot FP7 http://ec.europa.eu/research/science- society/document_library/pdf_06/open-access-pilot_en.pdfhttp://ec.europa.eu/research/science- society/document_library/pdf_06/open-access-pilot_en.pdf

24. S 24 Legal background Grant agreement (GA) with the European Commission (EC) This is our contract with the EC, consisting of 1)GA clauses (core text, standard) 2)General Clauses (Annex II to the GA, standard) 3)Special Clauses of the GA (special for NACLIM) 4)Description of Work (DOW) = approved proposal Consortium Agreement signed by all This is the contract between NACLIM partners, signed by all partners and checked thoroughly by your legal experts at the time of writing Guide to Intellectual Property Rules for FP7 projects ftp://ftp.cordis.europa.eu/pub/fp7/docs/ipr_en.pdf Contractual documents are available in the NACLIM intranet

25. The research leading to these results has received funding from the European Union 7th Framework Programme (FP7 2007- 2013), under grant agreement n.308299 NACLIM www.naclim.eu