1. TAX-AIDE Network Router Setup Network Printer Setups July 2013 2013 SMT/TCS Training - Dallas1

2. TAX-AIDE Network Adding a Router Topics ● Adding a Router ● Adding a Wireless Network Printer ● Adding a Wired Network Printer ● Adding a Shared Printer

3. TAX-AIDE Network Router Setup Router / Wireless Router Setup ● Router setup consists of two parts Basic Router Setup  Router Gateway IP Address  DHCP IP Address Range  Static IP Address Range  Saving Basic Router Address Changes to Router Wireless Router Setup  …

4. TAX-AIDE Network Router Setup ● Connect PC to a Router switch port using CAT5 cable ● Login to router using Router Supplied Software Browser (IE, etc.)  IE Address 192.168.1.1 ● Router Menu provides access to LAN & Wireless Setup

5. TAX-AIDE Network Router Setup Router Setup ● Set Router IP Address ● Set Subnet Mask ● Enable DHCP Server ● Set Dynamic IP Address Range Static IP address range is set to 192.168.1.100 to 109 ● Save Router Changes

6. TAX-AIDE Network Wireless Router Setup Router / Wireless Router Setup ● Router setup consists of two parts Basic Router Setup  … Wireless Router Setup  SSID  Encryption  Wireless Protocol  Pre-Shared Key (PSK)  Saving Wireless Router Setup

7. TAX-AIDE Network Wireless Router Setup ● Wireless Router Setup Service Set ID  SSID  Router broadcasts SSID to wireless PCs and printers

8. TAX-AIDE Network Wireless Router Setup ● Security ● Authentication ● Encryption ● Pre-Shared Key (PSK)

9. TAX-AIDE Network Wireless Router Setup ● Wireless Access Point will normally be disabled for typical wireless router setup ● Save wireless changes to router

10. TAX-AIDE Network Router Setup ● Routers are program driven devices and require periodic checking for software updates Before the start of the tax season, verify that your router has the most current Firmware software release  This is most easily accomplished using the router supplied software to check for updates  Optionally, use IE and go to the manufacturer’s web site and search for the specific router model

11. TAX-AIDE Router Setup

12. TAX-AIDE Wireless Printer Setup HP 1102w July 2013

13. TAX-AIDE HP 1102w Setup ● Start printer installation with printer in a known state Plug in the printer power and turn on Reset printer to factory defaults by:  Press and hold the “X” and the Wireless button  Turn on the printer and hold the two buttons for about 10 seconds.  Print out a test page ● Hold the “X” button until it starts printing to ensure it reset.

14. TAX-AIDE HP 1102w Setup ● Connect the USB cable to the PC ● The printer will install a virtual DVD drive on the computer and it will automatically Load printer setup software into its virtual drive Display the contents of the folder and the setup icon.

15. TAX-AIDE HP 1102w Setup ● Click the HP Smart Install icon. The driver will start to load.

16. TAX-AIDE HP 1102w Setup ● When the choice comes up select Configure to Print Over Wireless Network

17. TAX-AIDE HP 1102w Setup ● When the choice appears, choose Manual SSID find  A list of SSIDs will be displayed ● Select SSID you want to connect to

18. TAX-AIDE HP 1102w Setup ● Wi-Fi Protected Setup Elected NOT to use this option  Not all routers support this option

19. TAX-AIDE HP 1102w Setup ● Enter the router wireless password ● The printer wizard will instruct you when to remove the USB cable ● The computer will complete setup ● At the conclusion Printer drivers are installed on PC Printer is connected to the network using dynamic IP address

20. TAX-AIDE HP 1102w Setup ● Configure printer to use Manual (static) IP address Determine dynamic (DHCP) printer IP address either by  Holding printer X button down for several seconds to printout network information  Alternately, output router DHCP address table ● Your router may not have this option

21. TAX-AIDE HP 1102w Setup ● Access printer with IE using printer DHCP IP address from printout Default tab

22. TAX-AIDE HP 1102w Setup ● On printer Networking tab  Change printer IP address configuration from dynamic to static ● Change IP mode to Manual (static) ● Enter printer static IP address ● Generally not necessary to change subnet mask and gateway IP address as these are preconfigured with appropriate values  Save changes  Print a test page from Start->Devices and Printers- >Select HP 1102w->Printer properties – General tab

23. TAX-AIDE HP 1102w Setup ● Access printer using DHCP IP address Select Networking tab Note Automatic IP mode

24. TAX-AIDE HP 1102w Setup ● Navigate to printer static IP address using IE Note Manual IP mode

25. TAX-AIDE HP 1102w Setup ● IE access of printer using Static IP address wireless settings

26. TAX-AIDE HP 1102w Setup ● The installation software was able to determine network  Protocol (WPA/WPA2)  Encryption (default included in ● WPA (AES/TKIP) ● WPA2 (AES) ● No choice offered (other printers setup offers an AES/TKIP choice)  Wireless router pre-shared key (entered during printer wizard program) Manually input required printer static IP address (192.168.2.102) after installation Save changes to printer

27. TAX-AIDE HP 1102w Setup ● During HP 1102w printer installation, there was continuous printing of printer test pages Virtual drive printer drivers dated 4/7/2010 Went to HP web site (www.hp.com)www.hp.com  Saw a number of updated drivers and setup programs  Downloaded Firmware update (Feb, 2012) ● Using USB connection, successfully applied Firmware update  Downloaded Updated Full HP 1100 series printer installation program (May, 2012)  Applied driver updates This corrected continuous test page printing

28. TAX-AIDE Adding a Wireless Network Printer

29. TAX-AIDE Adding a Network Printer July, 2013

30. TAX-AIDE Network Adding a Network Printer Network Printer /Switch\ Shared Printer

31. TAX-AIDE Setup of a Network Printer ● Advantages No PC associated with Network Printer Replaces multiple printers with a single printer  Results in use of fewer Toner Cartridges Most network printers have a sleep mode  Conserves energy when not in use  Automatically awakes when data is sent to printer ● Disadvantages Requires knowledge of a network setup Requires print server if printer is not equipped with a LAN port Network Adding a Network Printer

32. TAX-AIDE Network Adding a Network Printer ● Setup of a Network Printer ● Four Steps Router Configuration Determine Current Dynamic Printer IP Address Printer Static IP Address Configuration Install Printer on PC  Installing Printer Drivers on PC  Configure Printer Port

33. TAX-AIDE Router Configuration ● Establish a Router Login and Password ● Connect CAT 5+ cable between PC and Router ● User Internet Explorer (IE) to login to Router and set router IP address (192.168.1.1) ● Typical Router DHCP Range 192.168.1.100-199 ● Adjust DHCP Range to 192.168.1.110 to 199 This results in a establishment of Static IP Range of 192.168.1.100 to 109 ● Save results of Router setup Network Adding a Network Printer

34. TAX-AIDE Network Adding a Network Printer Router Configuration ● Set Router IP Address ● Set Subnet Mask ● Enable DHCP Server ● Set Dynamic IP Address Range Static IP resultant range is set to 192.168.1.100 to 109 ● Save Changes to Router

35. TAX-AIDE Attaching a Network Printer ● Attach Network Printer LAN port to Router Switch Port using a CAT5 cable ● Ensure Printer is powered on ● If your router supports DHCP table option Using IE, from the router, output the Router DHCP table and note printer IP address Alternately, obtain same IP address from printer menus and subsequent printer parameter printout Network Adding a Network Printer

36. TAX-AIDE Network Adding a Network Printer Determine Current Dynamic Printer IP Address

37. TAX-AIDE Network Adding a Network Printer ● Access Printer Dynamic IP Address using IE ● Login to printer over network ● See Users Manual if a password is required ● Select Networking tab Printer IP Address Configuration

38. TAX-AIDE Printer IP Address Configuration ● Using IE, Access Printer using Dynamic IP address ● Configure printer to static IP address Set printer to Static IP address of 192.168.1.100 ● Set IP Configuration Method to Manual Brother Printers use term: Static verses Manual ● Save configuration changes to printer Network Adding a Network Printer

39. TAX-AIDE Network Adding a Network Printer Printer IP Address Configuration ● Change IP Configuration Method to Manual ● Change IP Address to a Static IP Address ● If necessary, change Subnet Mask

40. TAX-AIDE Install Printer on PC ● Install Printer driver on PC During Initial Setup, Configure Printer to use LPT1 port Recommend NOT to use Vendor Automatic Printer Network configuration Network Adding a Network Printer

41. TAX-AIDE Install Printer on PC ● Access printer properties using Windows Devices & Printers, select the printer just added, select printer properties, Ports Tab ● Add a new TCP/IP port to printer and set newly added printer port to printer static IP address Or alternately, Select an Existing TCP/IP port ● Save printer port setup changes to PC ● Port added / selected will be checked ● Use General tab of printer properties for printer just added to print a test page Network Adding a Network Printer

42. TAX-AIDE Network Adding a Network Printer ● Select Printer added ● Select Printer Properties

43. TAX-AIDE Network Adding a Network Printer ● Select Ports tab ● Select Add Port

44. TAX-AIDE Network Adding a Network Printer ● Select TCP/IP Port ● Click New Port

45. TAX-AIDE Network Adding a Network Printer ● Input Printer Static IP Address ● Click Next

46. TAX-AIDE Network Adding a Network Printer ● Resulting Printer TCP/IP Port

47. TAX-AIDE Network Adding a Network Printer ● Verify Printer just added is checked ● Click Apply

48. TAX-AIDE Network Adding a Network Printer ● Click on General tab ● Click on Print Test Page ● Verify Page is printed

49. TAX-AIDE Trouble Shooting Techniques ● Verify both Printer and Router are plugged in and turned on ● Verify PC is connected to Router and Router is connected to Printer ● Verify LAN physical connectivity between all three devices (e.g. LAN LEDs if available) ● Verify correct IP port is checked in Printer properties Port Tab  How would verify that your PC can see the added printer? Network Adding a Network Printer

50. TAX-AIDE Trouble Shooting Techniques ● Using Windows Command Prompt (DOS screen) Ping Router (e.g. ping 192.168.1.1) Ping Printer (e.g. ping 192.168.1.100) ● Some Anti-Virus software will block a port Enable port if blocked using Anti-Virus software ● Verify printer is able to print a test page ● If using wireless, ensure wireless connectivity is enabled and set to proper protocol, security, encryption, login (SSID), and wireless password Network Adding a Network Printer

51. TAX-AIDE Trouble Shooting Techniques ● If TWxx (or most Windows applications) was left started and a new printer was added, you must restart TWxx in order to see the newly added printer Why? TWxx (and most Windows applications) read the current Windows printer configuration when loading the TWxx (and other applications) program.  This is only done during the initial loading of the application and the application is NOT aware of any changes until the application is closed and restarted Network Adding a Network Printer

52. TAX-AIDE Adding a Network Printer

53. TAX-AIDE Adding a Shared Printer July, 2013

54. TAX-AIDE Network Adding a Shared Printer Shared Printer /Switch\

55. TAX-AIDE Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7) ● Advantages Generally easier to understand initial printer setup ● Disadvantages Associated PC must be turned on Generally have to install multiple drivers on PC that shares printer to rest of network especially for mixed networks and mixed 32 / 64 bit PC configurations Generally more difficult to troubleshoot when you cannot get access to printer for another PC Network Adding a Shared Printer

56. TAX-AIDE Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7) ● When sharing a printer with multiple OS, be sure ALL OS Drivers are on the PC where the shared printer is connected ● Include both 32 bit (x86) and 64 bit (x64) printer drivers on the PC that has the shared printer Network Adding a Shared Printer

57. TAX-AIDE Sharing a printer using other versions of Windows (Windows XP, Vista, Win 7) ● Install additional printer drivers on your computer so users can connect to your printer without being prompted to install the drivers missing from their individual PC ● The drivers are on either on The Support CD Can be downloaded from the Printer manufacture website Network Adding a Shared Printer

58. TAX-AIDE ● Enable File and Printer Sharing within Windows for each PC Control Panel->Network and Sharing Center->Advanced Sharing settings-> Home or Work  Turn on Network Discovery  Turn on File and Printer Sharing  Turn on Password Protected Sharing Network Adding a Shared Printer

59. TAX-AIDE ● Click Start, and then click Devices and Printers to open On share PC, add printer if necessary ● Select the printer for which you want to install the additional drivers ● Click Properties Network Adding a Shared Printer

60. TAX-AIDE ● On the Sharing tab, click Additional Drivers Network Adding a Shared Printer  In the Additional Drivers dialog box, select the check boxes for the operating systems you need and then click OK

61. TAX-AIDE ● Adding the Shared Printer to another PC over the network If not enabled, enable File and Printer Sharing within Windows for this PC All PCs must be connected to network Click Start, and then click Devices and Printers to open Click Add a Printer Network Adding a Shared Printer

62. TAX-AIDE Network Adding a Shared Printer ● Select Add a network printer

63. TAX-AIDE Network Adding a Shared Printer ● Based on which Windows OS that is installed, you will Be presented with a list of shared printers on your network or Have to browse for the share PC and the corresponding shared printer on the share PC  Note: Use the network name of the share PC ● Select the PC and shared printer

64. TAX-AIDE Network Adding a Shared Printer ● PC & Shared Printer Selection Print drivers are installed from share PC

65. TAX-AIDE Network Adding a Shared Printer ● Print test page and Finish printer installation

66. TAX-AIDE Adding a Shared Printer