1. Office of Research: Sponsored Programs Examples of Key Process Improvement Initiatives February 5, 2009

2. GOAL:  THE OFFICE OF SPONSORED PROGRAMS IS IMPROVING BUSINESS PRACTICES AND GAINING PROCESS EFFICIENCIES IN ORDER TO IMPROVE SUPPORT TO RESEARCHERS AND SCHOLARS ON THE UW CAMPUS

3. Process Improvements  21 On-going Initiatives:  Categories:  Priority Ongoing Process Improvement Initiatives  Long Term Process Improvement (SPAERC/SAGE)  Business Practice Modifications (File Mgmt)  Tools and Materials Development (Master Agreement list)

4. Budget Extensions  For no-cost and cost extensions or supplements.  Anticipated date, April, 2009  Web-based for easier access and processing  Request will go to OSP for approval  Flow down responsibility  Combines three budget actions into one form and process.

5. Budget Extension Process: Anticipated Outcomes  Much faster turn around time for requests for no-cost extensions and supplements  Paperless: cost saving on materials  Fewer duplicated efforts  Lower workload for dept administrators/GCA and OSP

6. 2. Clinical Trial Process Improvement  Goal: decrease time to enrollment of subjects to 90 days.  Led by Richard Meisinger  Exec. Sponsors: Dr. Mary Lidstrom, Dr. John Slattery and Kathryn Waddell  Completion date: Winter 2010  Cross campus participation (SOM, HSD, OSP, Health System)

7. Clinical Trials Anticipated Deliverables  Firm plan to reduce time to enroll patients  Clinical Research Handbook  A plan, consistent with the Roadmap, for a tracking system to monitor status/location of a proposal in the pipeline  Enhanced knowledge of process, timelines and responsibilities

8. What is Next in OSP?  More Efficiency Improvements in Process  System 2 System proposal submission (Grant Runner)  Revised award process for clinical trials  VA contracts processing and tracking  Intranet re-design  Extranet re-design  Sub-contract processing  Non-federal Model Documents Reference  Master Agreement tracking and posting  “Expert” list compiled and posted  Review of F&A Waiver Request Process