1. PROOFREADING What’s it all about? Prepared by Pat Crawford for the Sunset Jr. High Business Department

2. Introduction In this lesson you will learn: – What proofreading is – Who does proofreading – Why proofreading is done – How proofreading is done – Commonly used proofreading marks

3. Introduction (Cont.) After this lesson you will be able to – Proofread a document and apply appropriate proofreading marks – Correctly key a document that has proofreading marks applied to it – Accurately identify common proofreading marks

4. All About Proofreading Proofreading is checking copy for – Accuracy Spelling, grammar, punctuation, etc. – Impression Tense, tone, intent – Professionalism Overall appearance, clarity, conciseness

5. Who Proofreads and Why Authors (You and I) – Ensure accuracy – Prevent giving a bad impression – Help put best foot forward Business professionals – Ensure the message is clear, concise, and accurate – Give the reader a good impression of the company – Ensure proper response and avoid legal issues

6. How Do You Proofread Prepare for the task – Clear your work area – Remove distractions Read for understanding – Ask yourself what the author’s intent is – Does the correspondence make sense – Are there spelling or punctuation errors – Does it flow smoothly Read before changing content

7. Common Proofreading Marks

8. Proofreading Links http://www.inkwelleditorial.com/proofreaders _marks.htm http://www.inkwelleditorial.com/proofreaders _marks.htm http://www.m-w.com/mw/table/proofrea.htm http://www.colorado.edu/Publications/stylegui de/symbols.html http://www.colorado.edu/Publications/stylegui de/symbols.html