1. Connecticut Judicial Branch

2. and other Technology Solutions
Case Management Information System (CMIS)
and other Technology Solutions
Today: Adult Probation Focus

3. CMIS And Its Interfaces

4. CMIS Contains:
Intake
Client Profile:
History of Intakes

5. History of Addresses
Photos

6. CMIS Contains Case Information
55,000 currently active cases under Adult Probation supervision
All adult probation cases are classified through risk tools. Client classifications
include: Sex Offender, High, Medium, Administrative, JAMS, Split Sentence and Warrants
History of supervision levels and Special Programs
Case Level
Special Programs

7. Information Sent from Criminal / Motor Vehicle System Daily
Data transmitted to CMIS daily:
Dockets, charges, dispositions, case status
Data is matched with the appropriate client
No data entry needed
Reduces data entry errors

8. Data Transmitted from Criminal / Motor Vehicle System

9. Risk Tools Level of Service Inventory (LSI)
Adult Substance Use Survey – Revised (ASUS – R)
Domestic Violence Survey Inventory (DVSI)

10. Domestic Violence Survey Information (DVSI)

11. Case Plan

12. A Case Under Supervision Includes:
Officer / location
Level of supervision
Start and end dates
Case Type eg: Accelerated rehabilitation,
Youthful offender, Sentenced, Split Sentence, etc.
Dockets and charges, including violation of
probation

13. Client Case Notes

14. My To Do List (Daily) To do list Release of inmates
New arrests with automatic tracking for exact matches
Dispositions of new arrests
Notice of police arresting a client for violation of probation
Notice of court disposition on violation of probation
DNA non compliance

15. Other Data Collected Firearms Data Urinalysis
Real time transfer between offices
Case transfer queues

16. Victim Restitution Restitution 8,000 active cases
4,000 new restitution cases per year
$6,500,000 collected for victims yearly

17. Violation of Probation Activity
Type of violation : New arrest or violation of standard/court ordered condition

18. Violation of Probation Arrest Data
Date signed by judge
Which police department is holding the warrant
Date warrant served by police or probation

19. D N A Electronic DNA comparison with DOC
Electronic comparison to State Police Lab
DNA letters/Warning letters

20. Judicial Administrative Monitoring System JAMS

21. PSIR – Presentence Investigation Report
(New)
Create the PSIR and once approved by a supervisor, allow access to authorized users
- More user friendly

22. CONDOR – Scanning Project
Currently scanning all closed Adult Probation cases
Scanning all current PSIRs
Availability of data on old cases
Long term storage issues will be resolved

23. PRAWN Paperless Re-Arrest Warrants
Currently all Failure to Appear warrants are paperless
Interface between CMIS/middle ware/PRAWN
Presently 6,500 warrants active with Adult Probation
By spring it is expected all violation of probation warrants will be in PRAWN.
Probation staff will be scanning in the warrant and affidavit into the system. This will allow police electronic access to the information.
When the police serve the violation of probation warrant, they will be able to print the electronic copy and sign it as served.

24. P O R – Protective Order Registry
Interface between CMIS/middle ware/POR
Data is more reliable by less data entry/more timely
Domestic related cases
30,000 a year

25. Data Mining, Integration of Data, Data Analysis
Create datasets to facilitate program evaluation and longitudinal research
Create datasets for external dissemination (e.g. Press inquiries, OFA, Parole, etc.)
Develop reports for operational purposes
Interagency data exchange (e.g. split sentence offenders, Jail Reinterview, etc.)
CMIS Reports
Provides real-time feedback to staff on performance objectives
Efficient access to enable data-driven decision making at all levels
Workload analysis and allocation
User-customizable parameters (time period, metrics, risk, etc.)
Improves data quality through routine data-error reports
Provides tools to improve client management (i.e. contacts, addresses, reporting dates)

26. CDCS – Contractor Data Collection System Referrals
KPERRY

27. CDCS – Contractor Data Collection System Assessment & Services
KPERRY

28. Judicial Electronic Bridge (JEB) – client screen

29. Judicial Electronic Bridge (JEB) - Case Screen

30. CMIS And Its Interfaces