1. Ensuring Transfer Success 2013
Evaluation Detectives: How UC Reviews Challenging Academic Records

2. Ensuring Transfer Success 2013
Overview
Evaluation Review Process – using a Sample Admission Application
Other Challenging Evaluation Areas
Advising International Students
Resources
Bonus Features
•Former UC students
•Resources for Advising International Students

3. Ensuring Transfer Success 2013
Sample Application
A walk-through a sample admission application reviewing:
Challenging Evaluation Areas
Summary Totals
Campus Selection Decision

4. Ensuring Transfer Success 2013
Sample Application - Evaluation

5. Sample Application - Evaluation
Ensuring Transfer Success 2013
Sample Application - Evaluation

6. Sample Application Summary
Ensuring Transfer Success 2013
Sample Application Summary
Biological Science Applicant
64 sem/96 qtr units – excluding exam credit
3.31 GPA
Major Prep - one year each of:
Chemistry
Biology
Calculus
Organic chemistry
Comprehensive Review Factors

7. Sample Application Possible Selection Decision
Ensuring Transfer Success 2013
Sample Application Possible Selection Decision
NOTE: Because campus/program enrollment goals, strength of applicant pool, and/or gpa requirements vary from year to year, the decision outcome might be different for a similar applicant profile from year to year.
UCB: Deny - Low overall GPA
UCD: Deny required in the General Chemistry series
UCI: Maybe
UCLA: Deny - Low overall GPA.
UCM: Admit – Meets all selection criteria
UCR: Admit – Meets all selection criteria
UCSB: Admit – Meets all selection criteria
UCSC: Admit – Meets all selection criteria
UCSD: Maybe – Missing GPA requirement, possible waitlist

8. Ensuring Transfer Success 2013
QUESTIONS

9. Language of Instruction
Ensuring Transfer Success 2013
Language of Instruction
School Name/
Location
School
Code
Type
Begin/End
Dates
Diploma
Language of
Instruction
CECyTEJ High School
999999
Pub HS
08/ /2008
HS Diploma
05/2008
Spanish
College Name/
Location
College Code
Type
Begin/End
Dates
Language of Instruction
Los Angeles Southwest CC
4409
Pub/2yr
02/ /2013
English
Insert col/univ name
Insert Term
Course Title
Units
Grade
LA Southwest
Spring 2011
Elementary Spanish 1 5 A

10. Gap in Education History
Ensuring Transfer Success 2013
Gap in Education History
Term
College Attended
Reason
Fall 2008
SANTA MONICA COLLEGE
Spring 2009
None Reported
Moved to Mexico for personal reasons.
Summer 2009
Not Enrolled
Fall 2009
Spring 2010
Summer 2010
Fall 2010
Spring 2011
Summer 2011
Fall 2011
Spring 2012
Summer 2012

11. Importance of TCA Footnotes
Ensuring Transfer Success 2013
Importance of TCA Footnotes
Footnotes on the UC Transfer Course Agreement (TCA) provide very helpful information to ensure students will
receive transfer credit for courses completed; and
they are not short of units to meet minimum UC transfer requirements.

12. Ensuring Transfer Success 2013

13. Limitations on Course Series
Ensuring Transfer Success 2013
Limitations on Course Series
Norco College
Dept. Name
Course #
Course Title
Units
PHYS 2A
General Physics, I 4 2B
General Physics, II
Norco College Dept. Name
Course #
Course Title
Units
PHYS 4A
Mechanics 4 4B
Electricity & Magnetism 4C
Heat, Light & Waves

14. Unit Limitations on Courses
Ensuring Transfer Success 2013
Unit Limitations on Courses
The Transfer Course Agreement (TCA) for Glendale
Community College, lists footnotes about the following three
courses:
* Maximum credit allowed for 101 if taken after 105 or SOC S one unit
o No credit for 105 if taken after 101 or SOC S 132
* Maximum credit allowed for 132 if taken after POL S 101 or two units
How many units of credit would be awarded?
Glendale Comm Col
Dept.
Course #
Course Title
Units
POL S
101
Introduction to Government 3
105
American Political Ideals 2
SOC S
132
Introduction to Social Science 4

15. Unit Limitations on Courses
Ensuring Transfer Success 2013
Unit Limitations on Courses
The TCA for College of the Sequoias has a limitation on Chemistry courses:
* 1,2,20,21 and 30 combined: maximum credit, courses
College of the Sequoias
Dept. Name
Course #
Course Title
Units
CHEM 1
General Chemistry 1 5 2
General Chemistry 2 20
Introduction to General Chemistry 4 21
Organic & Biological Chemistry 30
General & Biological Chemistry

16. Ensuring Transfer Success 2013
QUESTIONS

17. Lower Level After Advance Level Course
Ensuring Transfer Success 2013
Lower Level After Advance Level Course
Credit will not be awarded for an introductory course after completion of a more advanced level course in the same subject area.
==== Physics ====
PHYS 2A General Physics I (W/Lab)
PHYS 3A Science and Engineering (W/Lab)
*PHYS 10 Introduction to Physics 4 (W/Lab)
* No credit for 10 if taken after 2A or 3A
Credit will not be awarded for a lower level course after completion of a more advanced level course in the same subject area.
====Math===
Math 3A Calculus I
Math 3B Calculus II
Math 3C Calculus III
No credit for 3A if taken after 3B or 3C
No credit for 3B if taken after 3C

18. Pass Credit Unit Limitation
Ensuring Transfer Success 2013
Pass Credit Unit Limitation
No more than 14 semester (21 quarter) units may be taken Pass/Not Pass
7-course pattern may be taken P/NP as long as a P grade is equivalent to C or better
IGETC courses may be taken P/NP as long as a P grade is equivalent to C or better
Major prerequisites should be taken for letter grades – more information may be found in ASSIST
Exceptions are made for institutions that only award P/NP grades

19. Ensuring Transfer Success 2013
Incomplete Grade
UC checks the academic policy of the institution to determine how to calculate an incomplete grade.
An incomplete grade may lapse after one academic year or after only one term.
Evaluators will also check the Comment Box on the Transfer Academic Update (TAU) and/or contact the student directly.

20. How does UC View An “I” Grade?
Ensuring Transfer Success 2013
How does UC View An “I” Grade?
UC views incomplete grades either neutrally or will convert to an “F” – depending upon the timeline of the institution.
An “I” grade at the University of Iowa becomes an “F” if it is not completed by the end of the next regular (fall/spring) term:
At Hartnell College, the Incomplete grade policy is the same as Iowa’s.
Univ of Iowa
Dept Name
Fall 2010
Course #
Course Title
Units
Grade
Art History
1060
Themes in Global Art 4 I
Hartnell Col
Dept Name
Spring 2012
Course #
Course Title
Units
Grade
Philosophy 2
Intro to Philosophy 3 I

21. Transfer Academic Update
Ensuring Transfer Success 2013
Transfer Academic Update
Students receive information about the online Transfer Academic Update when they receive their ed application acknowledgment.
Some campuses/majors may require additional forms.
The submission deadline is January 31st.

22. Transfer Academic Update
Ensuring Transfer Success 2013
Transfer Academic Update
What Happens if the TAU is NOT Submitted?
Priority deadline is January 31st
Campuses review through March but there is no guarantee late submissions and/or changes will be reviewed.

23. Ensuring Transfer Success 2013
QUESTIONS

24. Ensuring Transfer Success 2013
Effective Fall 2014
Lower Division Unit Maximum Limitation
Students will be granted up to 70 sem/105 qtr units of credit for lower
division coursework completed at any institution or any combination
of institutions.
For lower division units beyond the maximum, subject credit for appropriate coursework taken in excess of this unit limitation will be granted and may be used to satisfy requirements.  
• Units earned through: AP, IB, and/or A-Level examinations are not included in the limitation and do not put applicants at risk of being denied admission.
•Lower or upper division units earned at UC (Extension, summer, cross/concurrent, UC-EAP, and regular academic year enrollment) are added to the maximum lower division transfer credit allowed and might put applicants at risk of being denied admission due to excessive units.

25. High-Unit Transfers Junior or Senior Standing
Ensuring Transfer Success 2013
High-Unit Transfers Junior or Senior Standing
High-Unit Junior has sem units
Senior has 90 or more sem units
Which UC campuses admit high-unit juniors and/or seniors?  
How does UC calculate unit accumulation to determine if an applicant would be a high-unit junior or at senior standing? 
What is the maximum number units allowed for a student to still be considered for admission selection?
What number of units changes the students status from junior to senior standing?

26. High-Unit Transfers: Determination of Junior or Senior Standing?
Ensuring Transfer Success 2013
High-Unit Transfers: Determination of Junior or Senior Standing?
Campus
How many units makes an applicant a high-unit junior or senior?
(Combination of lower division + upper division units & UC units)
Admits
High-Unit
Jrs or Srs?
Berkeley
90 sem/135 qtr units or more
Jrs: Some
Srs: Some
Davis
80 sem/120 qtr units or more--requires Deans Review
Irvine
Los Angeles
86.6 sem/130 qtr units or more
Jrs: No
Srs: No
Merced
Riverside
90 sem/135 qtr units or more--requires Deans Review
San Diego
Jrs: Yes
Santa Barbara
*Col of Creative Studies will review seniors on case-by-case basis
Srs: No*
Santa Cruz
High-Unit Jr: sem units
Senior: 90 or more sem units
Effective Fall 2014
All lower division units,
whether from a 2-year and/or
4-year college/university
are limited to a maximum of
70 sem/105 qtr units toward the
UC degree.
Exam units (AP/IB/A-Level)
are not included in the limitation
and do not put applicants at risk
of being denied admission.
All UC units (Extension,
summer, cross/concurrent,
UC-EAP, and regular
matriculation) are added to the
maximum lower division transfer
credit and might put applicants
at risk of being denied due to
excess units.

27. Ensuring Transfer Success 2013
QUESTIONS

28. Advising Students with International Records
Ensuring Transfer Success 2013
Advising Students with International Records
UC awards transfer credit for college courses completed at any university recognized by Ministry of Education.
UC does not accept transcript/course evaluations conducted by evaluation agencies.
International coursework may not be used to fulfill IGETC (except for language other than English).
UC does not award transfer credit for lower-division language courses if the course is in the same language as the student’s language of instruction.

29. Advising Students with International Records
Ensuring Transfer Success 2013
Advising Students with International Records
Have course descriptions available for appropriate course placement.
Do not “repeat” course work in which you had previously earned C or better grades.
Do not enroll in lower-level courses if you have already completed a higher-level course in the subject area.

30. Advising Students with International Records
Ensuring Transfer Success 2013
Advising Students with International Records
UC does not accept English courses from international institutions where the language of instruction is not English.
Advise students to complete the UC English requirement as early as possible.
International students may not need to complete UC’s American History and Institutions graduation requirement.

31. Advising Students with International Records
Ensuring Transfer Success 2013
Advising Students with International Records
Become acquainted with a
UC International Specialist
Although campuses generally cannot provide a pre-evaluation, they are a great resource for answers to your questions.
International Specialists apply the same evaluation guidelines used for domestic coursework.
International Specialists use course descriptions and consult faculty as necessary.

32. Ensuring Transfer Success 2013
QUESTIONS

33. Ensuring Transfer Success 2013
Resources
admission.universityofcalifornia.edu/transfer/
Guides for Counselors :
UC Statement of Transfer Credit Practices:
UC Transfer Matrix:
UC Transfer Admission Planner (TAP):
UC Transfer Admission Guarantee (TAG):
UC Transfer Admission Guarantee (TAG) Matrix:
UC Statement of Transfer Credit Practices:

34. Ensuring Transfer Success 2013
THANK YOU
Submit Future Questions to

35. Ensuring Transfer Success 2013
BONUS FEATURE
Advising Former UC Students
Because we are aware that students who were previously enrolled at UC enroll at a CCC, we wanted to provide you with a few tips!

36. Former UC Student at a CCC
Ensuring Transfer Success 2013
Former UC Student at a CCC
CCC Advisors Should Always Ask:
What was the student’s Academic Standing at UC?
What is the student’s goal – return to same UC campus or transfer to a different UC campus?
Also
Determine if the student has already met UC’s Entry Level Writing Requirement
Determine if IGETC is appropriate for a specific student

37. Former UC Student On Academic Probation at UC
Ensuring Transfer Success 2013
Former UC Student On Academic Probation at UC
TAU Question: Are you now or have you ever been on academic probation at UC?
If yes, is the desire to
Return to the former UC campus?
Transfer to a different UC campus?
College/University
P/PN Units
UC Transferable Units
Grade Points
GPA
UC Santa Cruz
4.0
36.0
71.3
1.98
San Jose City Col
0.0
24.0
96.0
4.00
Cumulative Totals
P = 64
167.3
2.78

38. Former UC Student Satisfying UC’s ELWR
Ensuring Transfer Success 2013
Former UC Student Satisfying UC’s ELWR
The Transfer Academic Update asks if the student has met the Entry Level Writing Requirement prior to leaving UC.
If ELWR is completed then there is nothing further to do
If ELWR is incomplete and the student is returning to same UC campus the requirement must be completed at that UC campus
If ELWR is incomplete and the student is transferring to different UC campus the requirement can be completed at the community college

39. Former UC Student Completing IGETC
Ensuring Transfer Success 2013
Former UC Student Completing IGETC
Transferring to a different UC Campus
IGETC is acceptable but may not be necessary; depending on the major
Returning to the same UC Campus
IGETC is not acceptable

40. Ensuring Transfer Success 2013
BONUS FEATURE
Resources
for
Advising International Students

41. Online Resources For Understanding International Records
Ensuring Transfer Success 2013
Online Resources For Understanding International Records
AACRAO: aacraoedge.aacrao.org (need subscription to access) Educational Credential Evaluators, Inc. (ECE): International Association of Universities – World Higher Ed Database: (free) International Education Research Foundation (IERF): (credentials evaluation service) International directory for Ministry of Education websites: (you must agree to the waiver) NAFSA: World Education Services:

42. Resources - Publications
Ensuring Transfer Success 2013
Resources - Publications
The New Country Index (Volume II): Making Sense of International Credentials
American Association of Collegiate Registrars and Admissions Officers (AACRAO)
International Guide: A Resource for International Education Professionals
Country Series & PIER/World Education Series
Online Guide to Educational Systems Around the World (website use is free; for credentials before 1999, order CD of information)
International Handbook of Universities, The International Association of Universities (IAU)