1. people © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Managing Expenses 2014

2. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Topics Entering Expenses in QuickBooks Setting Up Vendors Activating Class Tracking Tracking Job Costs Paying Vendors

3. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Topics (cont.) Printing Checks Voiding Checks Applying Vendor Credits Tracking Company Credit Cards Paying Sales Tax Accounts Payable Reports

4. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Entering Expenses in QuickBooks Cash Vendors: – Write check to appropriate expense accounts – Don’t use Accounts Payable account Credit Vendors: – Track bills and bill payments – Use Accounts Payable account

5. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Steps for Entering Expenses

6. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Setting up Vendors Vendors include everyone from whom you purchase products or services

7. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Activating Class Tracking Class Tracking allows you to separate your income and expenses by – department – location – profit center – other Create separate profit and loss reports for each class of the business

8. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Tracking Job Costs Job Costing tracks expenses for each customer or job Use the Customer:Job column to link each expense account or Item with the customer or job to which it applies Profit & Loss by Job report shows income and expenses separately for each job

9. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Paying Vendors Pay vendors with check, credit card, electronic funds transfer, or cash The three common situations are: 1.Manually write a check and record the transaction in an account register 2.Use the Write Checks window to write and print checks 3.Use the Enter Bills window to record Accounts Payable and then use the Pay Bills window to pay the bill

10. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Using Registers Enter the transaction and press Record To apply your purchase to more than one account click the Splits button at the bottom left of the register

11. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Using Write Checks without Using A/P Select the Banking menu and then select Write Checks Use the Write Checks window to record your expenses: – If you’re tracking job costs or classes and are not using the Accounts Payable – If you use Items to track purchases and you are not using the Accounts Payable

12. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Entering Bills A bill tracks the amount owed and the details of purchase in Accounts Payable You must pay it using the Pay Bills window

13. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. The Unpaid Bills Detail Report To view a list of your unpaid bills, use the Unpaid Bills Detail report

14. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Paying Bills Bills are tracked in Accounts Payable When you pay your bills using Pay Bills function, the balance in Accounts Payable is reduced To use Pay Bills function: – Select the Vendors menu and then select Pay Bills

15. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Paying Bills Options Show Bills Discounts & Credits Payment Method Amt to Pay

16. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Printer Setup Select the type of printer and checks you have – Voucher checks are most common Order preprinted QuickBooks-compatible checks

17. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Printing Checks You can print checks either individually or all together in a batch: Verify printing with Print Checks - Confirmation window.

18. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Voiding Checks Retains a record of check and prevents gaps in check number sequence To void a check: – Select check to be voided in Checking account register – Select the Edit menu and then select Void Check – Changes the amount to zero, enters “VOID” in the memo field, and marks the check cleared 138

19. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Creating Vendor Credits Vendor credits are recorded in the Enter Bills window using the Credit radio button Apply the credit to one of your unpaid bills for the vendor

20. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Applying Vendor Credits

21. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Tracking Company Credit Cards Set up a separate credit card account in QuickBooks for each card Enter each charge individually using the Enter Credit Card Charges window: To pay the credit card bill, use Write Checks and code the check to the credit card account

22. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Paying Sales Tax Don’t use the Write Checks feature for paying sales tax because the payment won’t affect the Sales Tax Items

23. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. A/P Reports Vendor Balance Detail – shows the detail of each Bill and Bill Payment to each vendor – for transactions that “go through” Accounts Payable Transaction List by Vendor – shows all transactions associated with vendors – even if the transactions did not “go through” Accounts Payable

24. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Summary of Key Points Entering Expenses in QuickBooks Setting Up Vendors Activating Class Tracking Tracking Job Costs Paying Vendors

25. © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Summary of Key Points (cont.) Printing Checks Voiding Checks Applying Vendor Credits Tracking Company Credit Cards Paying Sales Tax Accounts Payable Reports