1. Jefferson Lab Users Group Report
John Arrington
Argonne National Laboratory
JLab Users Group Chair (next 30 minutes)
JLab Users Group Meeting, June 3rd, 2015

2. Users Group Board of Directors (UGBoD)
Board changes to occur in June [new members in red]:
Haiyan Gao becomes Chair
Dipangkar Dutta  Nadia Fomin
Steffen Strauch  Volker Crede
Jose Goity  Misak Sargsian
add Larry Weinstein: chair elect (chair in summer 2016)
add Krishna Kumar: vice chair (chair in summer 2017)
Nominating committee: G. Dodge (chair), M. Dalton, K. Hafidi, I. Niculescu, P. Solvignon, W. Melnitchouk

3. Users Group, UG Board of Directors (UGBoD)
Represents users to JSA, JLab Management, and outside stakeholders
User representative on Director’s Safety Council (Ed Brash)
Chair gives user group update at JSA, SURA board meetings
Represent JLab Users to NUFO
Board meets twice annually with JLab leadership, JSA representatives
Follow up on user questions, comments, complaints, suggestions…
Organize the Annual User Meeting and two satellite meetings (APS April and DNP Fall meetings)
Board Chair makes presentations at JSA, SURA board meetings
Manage awards (Thesis Prize, Postdoc Prize, Poster Prize…)
User voice in evaluating JSA Initiative Fund requests

4. UGBoD Activities (most supported by JSA-Initiative Fund)
Satellite meeting at the DNP Fall Meeting, Hawaii (October)
Select winner of the 2015 JSA postdoc research prize
Select winner of the 2015 JSA thesis prize
Satellite meeting at the APS April Meeting in Baltimore, MD (April)
Nuclear Physics Day visits to DC (April)
Identify/recommend candidates for DNP Executive Committee (May)
Board suggests nominating Curtis Meyer for chair line
Suggests Gail Dodge and John Arrington for at-large
This fall: Consider nominating candidates for GHP, GFB, etc…
Annual Users Meeting (June 1-3)
During the Meeting: Selected and award Poster Prize winners

5. JSA Initiatives Fund
JSA Initiatives Fund supports several User Group activities
Two Satellite Meetings per year – April APS and Fall DNP annual meetings. Presentations by UGBoD Chair and Jefferson Lab leadership, Q&A
Users Group Annual Meeting (+Poster Competition, Student lunches)
Postdoctoral Prize, Thesis Prize
2015 list of funded proposals:
UGBoD evaluates user-submitted proposals, passes along ratings and comments to Programs Committee
User, UG Board, and JSA-generated initiatives (e.g. Outstanding Nuclear Physics Award – awarded to Doug Beck and Paul Souder, June 2013)
Junior scientist travel support, postdoc interview training, graduate student organization, child-care support for travel, nuclear physics day on the hill support…
Topical workshops, collaborative efforts

6. 2015 JSA Postdoctoral Research Prize
Raul Briceno (JLab) ”Exotic mesons, resonances and transition rates from QCD”
Criteria: Record of accomplishment in physics, planned high-impact JLab physics program, promise of further accomplishments in the Jefferson Lab research fields in the future Proposed research does not have to be totally new or fully funded by the $10k research prize
Presentation at the Users Meeting
Profiled in upcoming “On Target” story
Thanks to UGBoD (judges) and to Jefferson Science Associates for funding this award

7. 2015 JSA Thesis Prize
Adesh Subedi (Indiana University) ”Determination of the weak charge of the proton through parity violating asymmetry measurements in elastic e+p scattering” – PhD Thesis, Mississippi State University
Cristiano Fanelli (Universita La Sapienza, Rome / INFN, Sezione di Roma) “Measurements of Polarization Transfers in Real Compton Scattering by a proton target at JLAB: a new source of information on the 3D shape of the nucleon” – PhD Thesis, Sapienza - Universita di Roma
UGBoD selected 3 finalists, final judges: Roy Holt, Haiyan Gao, Ioana Niculescu
Presentations at the Users Meeting
Profiles in upcoming “On Target” stories
Thanks to the UGBoD members, guest judges, and to JSA for funding this award

8. 2015 UGM Poster Prizes
Held annually during Users Meeting: 18 entries this year
Judges: Alexi Prokudin, Kalyan Allada, Mac Mestayer [Melissa Cummings - organizer]
2015 winners: Alejandro Castilla (1st), Kurtis Bartlett (2nd), and Ishara Fernando (3rd)
Honorable mention: Holly Szumila-Vance, Sheren Alsalmi
Thanks to the judges, all of the entrants, and to JSA for funding
Criteria: Poster quality (40%), presentation to judges (40%), total impact of work (20%)
This year: prize is $500/$250/$100, plus $500 travel support for all winners

9. JSA Graduate Student Fellowships
Supported by JSA Initiative Fund (JSA generated initiative)
The fellowship winners are:
Melissa Beebe, College of William & Mary (Advisor: Rosa Lukaszew)
Marco Pannunzio Carmignotto, The Catholic University of America (Tanja Horn)
Kayla Craycraft, The University of Tennessee (Nadia Fomin)
Jie Liu, University of Virginia (Xiaochao Zheng)
Chao Peng, Duke University (Haiyan Gao)
Cheng-Ying Tsai, Virginia Polytechnic Institute and State University (Mark Pitt)
The students’ research proposals cover a broad scientific spectrum, including experimental physics and accelerator physics and technology
Liu, Peng, and Tsai repeat JSA fellowship recipients who currently are completing their academic year at Jefferson Lab

10. Changes to Users Group bylaws:
Change of chair line
2 person line (4 year cycle: vice, chair, chair, past) becomes 4 person
(vice chair, chair elect, chair, past chair)
Downside: chair term is only one year
Upside: More experience before before becoming chair, more support for chair, more continuity
Broadened non-discrimination statement, e.g. to include sexual orientation and gender identity
Both changes approved in vote-by- following the Users Group Meeting in June, 2014

11. Outreach [Dipangkar Dutta]
Nuclear Physics day Capitol Hill visits (March) NUFO Science exhibition Capitol Hill (June)
Inform users of important issues
Encourage contact between users and their representatives in congress
Dipangkar Dutta is outgoing UGBoD member – Nadia Fomin taking over this role
New initiative fund proposal to help support Nuclear Physics day on Capitol Hill
NP day: – 7 JLab participants
2014 – 14 JLab participants
2015 – 20 JLab participants
New information available on wiki:

12. Recent UGBoD Activities
Efforts to improve visibility of physics program
JLab has broad program of hadronic physics, nuclear structure, fundamental symmetries, etc… not connected to a single central theme
Identify/promote speakers who can provide broader perspective, aimed at the broader physics community (e.g. for your institutions colloquia)
Work with lab to collect highlights, encourage publicizing new results
Further changes to UGBOD structure
Possible creation of ‘permanent’ subcommittees
Allow overlap between outgoing and new members
Communication, Outreach, ???
Details still under discussion – input and ideas very welcome
Interested in collecting user feedback on videoconferencing capabilities

13. Recent UGBoD Activities
New “JLab Alumni Group”: networking, mentoring, facebook/linkedin groups)
Please send contact information for former students, postdoc that you think would be interested or
Improved communication with users
Aiming for brief UGBoD presentation at Hall Collaboration meetings
Would like to get more input from Hall committees on user issues
Director’s Safety Council
Ed Brash is user representative (suggested by UGBOD)
Council strongly focused on safety
Reports significant ‘data analysis’ behind changes
Moving towards more openness to help understand changes

14. New Student Supervision Policy
Applies to graduate, undergraduate, and high school students
Established by the Director’s Safety Council following External Student Safety Review
Goes beyond the recommendations of the External Review Committee

15. Roles JLab Sponsor: JLab Supervisor Primarily and administrative role
Approves student registration
Assigns JLab supervisor
Monitors and implements reassignment
JLab Supervisor
Responsible for day-to-day supervision
Must be a JLab employee
Must provide guidance and education to the student regarding the scope of work, hazards involved, etc.
Does not have to work along side students 100% of the time

16. JLab Supervisor Who can this be?
Work coordinator (JLab technical staff)
JLab science staff
Can also be the JLab sponsor
Do all students need a JLab supervisor?
No, if a student is working on software/computer projects in an area where no hardware work is being done

17. Implementation
JLab registration and training system is being modified to reflect these changes
Guidance will be provided within this system to help users/university advisors during registration
All Sponsors and Supervisors will receive training
Safety personnel will be “interviewing” students in the work environment
Need to know who their JLab supervisor is
Need to know the scope of their work and the associated hazards
Need to know the general aspects of the TSOP/SOP/JLab Task List
Might be useful to provide additional details and/or get early feedback at upcoming hall collaboration meeting

18. Announcements Institute for Nuclear Theory:
INT proposal deadline for workshops/programs: JULY 23
Please send suggestions for new Advisory Committee members to John Arrington [JA, Susan Gardner being replaced]
APS Topical Group on Hadronic Physics
Membership drive: One year free membership to new members
Signup sheet available or send me an saying you’re interested
Thesis prize, APS fellowships, Updates (e.g. PANDA)
Hadronic physics conferences:
Send meeting info to JA or Mark Manley to be included in listing
Consider membership/service in other APS units relevant
DNP Nomination forms and envelopes available (here, front desk)
Send ideas for other unit executive/program/etc… committees

19. Upcoming/Ongoing Community Activities
Charge for new Long Range Plan delivered last April, meetings now finished
Nuclear Structure/Astrophysics: Aug 21-23, Texas A&M
QCD: Aug (Hot QCD in parallel with Cold (hadrons))
Fundamental Symmetries: Sept 29-30
We must continue to advance our physics case for the 12 GeV program. We need to communicate the importance (and beauty) of our physics program in a way that is compelling to the broad community
We have an advanced design and compelling physics case for MEIC/EIC – we need to be sure to improve and present this case while at the same time having a strong start to the 12 GeV era!
Complete the 12 GeV upgrade and make ground-breaking and transformative measurements

20. Final reminders Suggested DNP executive committee nominees
Curtis Meyer [vice chair]
Gail Dodge [at large]
John Arrington [at large]
Thanks to Dipangkar Dutta for organizing a wonderful UGM, and to Melissa Cummings for organizing poster/student efforts
Extremely grateful for above-and-beyond efforts of Lorelei Chopard
Critical role in organizing this meeting
Exceptional contributions to all aspects of UGBoD activities and discussions
Outstanding efforts dealing with user issues

22. INT National Advisory Committee
Daniel Phillips (Chair)
John Arrington
Susan Gardner
Ulrich Heinz
Charles Horowitz
Cecilia Launadrini
Sofia Quaglioni
Bira van Kolch