1. FDOT Estimating Systems Support Manager
Cost Estimate Management, Cost Trends and Long Range Estimates for Turnpike Enterprise / FICE Estimates Training
Dale Stanley
FDOT Estimating Systems Support Manager
(850) SC

2. Topics Part 1: Part 2: Cost Estimate Management Cost Trends
Communication
Part 2:
Estimating Systems
LRE Update

3. Cost Estimate Management and Cost Trends
Part 1
Cost Estimate Management
and
Cost Trends

4. Cost Estimate Management
Means controlling scope of work and design parameters to stay within the construction cost budget
Cost Estimates Task Team: “The Project Scope of Work should be well defined early in project development. Significant scope changes should be approved by upper management.”

5. Cost Estimate Management
There may be times when changes are necessary, but cost management involves knowing the cost impact of these changes.
We can’t expect to add work to a project without increasing the cost!

6. Cost Estimate Management
Cost Estimates Task Team: “Estimates should NEVER be artificially constrained to stay within budget.”

7. Updating Budget Estimates
In many cases, cost estimates are not updated frequently enough to reflect the latest scope of work until Phase III plans, when the pay items and quantities are available.
Cost Estimates Task Team: “Estimates should be updated at every project phase and at least every six months, whether or not final quantities are available.”

8. Updating Budget Estimates
Performance and Quality measures are based on the estimates at:
Initial entry into the Work Program
Scope development
Phase 2, 30% Plans stage
Official Estimate
Estimates MUST be updated at each of these milestones !!

9. Communication

10. Communication
Cost Estimate Task Team: “The Districts should foster a culture that requires a close working relationship between project consultants, project managers and estimators to ensure the project features are accurately reflected in the estimate.”

11. What Happens When the Estimator Isn’t Informed?

12. What Happens When the Estimator Isn’t Informed?

13. Consequences of Bad Estimates
What happens if we underestimate?
Projects may have to be moved out.
Related activities (R/W, Utilities) will be affected.
What happens if we overestimate?
Production limits are not achieved.
Public lack of confidence – we could have done more with the money we had.

14. Recent Cost Trends

15. Recent Cost Trends (Annual Averages)
Asphalt
Jan-Dec $53.93/ton
Jan-Dec $77.66/ton
Concrete (Structural)
Jan-Dec $549.82/CY
Jan-Dec $761.71/CY
Steel (Reinforcing)
Jan-Dec $.52/LB
Jan-Dec $0.91/LB
44.0%
38.5%
75.0%
Figures based on Weighted Averages

16. Rising Asphalt Costs by Quarter
$85.38
$51.60
+20.1%

17. Rising Concrete Costs by Quarter
$490.02
$1,045.14
+64.2%

18. Rising Steel Costs by Quarter
$1.28
$0.53
+48.8%

19. Causes for Major Cost Increases
Construction market saturation:
“Hot” Market, both public and private sector
Labor and equipment shortages, due to hurricane recovery efforts
Material shortages
Fuel cost increases
Project requirements:
Hours of operation
Night work
Delayed start

20. Estimating Systems and LRE Update
Part 2
Estimating Systems
and LRE Update

21. Estimating Systems Long Range Estimates (LRE) TRNS*PORT
Budget, 5-Year Work Program
Conceptual, prior to 60% Plans
FDOT developed – “First in the Nation”
TRNS*PORT
Quantities based on complete Design
Department’s Official Estimate
AASHTO owned – developed by Infotech

22. Systems Interaction Budget $$ Pay Item Definitions Project Data
& Prices
Project Data
Pay Items,
Quantities &
Unit Prices
LAS
TRNS*PORT
CES

23. LRE Price Update

24. Price Update Process Update occurs each month
Uses 1 year of bid history
Uses all bidders
New prices will appear on newly created projects
Existing projects must be “refreshed” for new prices
Blocked projects and locked pay item prices are not affected by price refresh.

25. Price Refresh Utilities available to LRE Coordinators
Refresh Project Prices - allows individual, unblocked projects to be refreshed
Mass Refresh of Project Prices – allows all unblocked projects within a District to be refreshed
Mass Refresh of Selected Pay Items – allows selected pay item prices to be refreshed on all unblocked projects within a District.

26. Lock Price Features available to LRE Coordinators
Reset and/or Lock default county prices on individual pay items
Lock individual pay item prices within a project

27. Reset / Lock Default Prices Feature
This price should be reset

28. Lock Project Prices Feature

29. Consultant Designers and Pricing
Pricing LRE projects is usually done by the District Estimates Office, but each District has its own policy regarding pricing requirements.
Make sure you know what your District requires!

30. Upcoming Enhancements

31. Interchange Models
Default models will be available for several basic interchange designs (i.e., Compressed Diamond, Rural Diamond, Partial Cloverleaf, Semi-Directional, etc.)
Model Selection will be from the sequence selection screen:

32. Interchange Model Selection
DRAFT
Subject to Change

33. Also In-Work: Change spec year to 2004
New Utility to copy a sequence from within the project
New Field – “Quantities Complete in Trns*Port”

34. Intranet  Internet
Next on the priority list - expected release in May
No more VPN!!
You will be notified when the permanent web address is known

35. Modifications Tracking
Tab on the Main Version view will list:
Date and time of change
Userid
Type of change (code, drills down to details)
Net change in primary version cost

36. Architectural Component
Provide site work details – Earthwork, Drainage, Electrical, Concrete, Hardscape, Utilities, Paving, Signing, Safety, Landscaping
Choose building type from selection list – Administration, Rest Area, Weigh Station, Toll Plaza, Utility, Parking, ITS
Provide Building details – SF, costs for concrete, masonry, metals, wood & plastics, doors & windows, finishes, etc., and cost-per SF will be calculated

37. Links to Typical Section Sketches

38. Other Pending Enhancements
ITS as a subcomponent of Signalization
Revise bridge types to match Trns*Port
Updated pay items and fields for grassing, finished soil layer, rumble strips, etc.
Many other minor enhancements

39. Our goal is to make the LRE system as easy and effective as possible for you!
Use the
Feedback button!!

40. Training Conducted in Districts, upon request One full-day session
You must have an active userID
PDH credits are now available
Contact your District LRE Coordinator for information on upcoming classes.

41. District Estimates Coordinators
D1 – Steve Walls
D2 – W.C. Cobb
D3 – Jess Bruner
D4 – Gene Lipscomb
D5 – Jonathan Linforth / Ed Kestory
D6 – Ruben Rivero
D7 – Jason Spilak
TP – Don Brackins
CO – Dale Stanley / Tyrone Ware