1. Department of Defense Non-Tactical Vehicle (NTV) State of Operation
Deric J. Sims
OUSD (AT&L), ARA
Property and Equipment Policy Office

2. DoD Fleet Manager Appointment
In response to May 24, 2011 White House memorandum, "Federal Fleet Performance” and the results of Aug 2012 GAO “Federal Fleet” Report, OUSD(AT&L) assigned the responsibility of ensuring the accountability, management, and reporting of Department of Defense (DoD) non-tactical vehicles (NTVs) to the Property and Equipment Policy (P&EP) Office.

3. GAO Report (Aug 2012) Federal NTV increase 7% from 2005-2011
Total number Federal NTV 449,000
OSD (187,000) has 41% of all NTV
210,000
47%
NSA
6042
DLA
11,500
DCMA
5934
42 Agency and Field activities
25 Without FAST accounts

4. Department Non-Tactical Vehicle Status
Owned: ,506
Commercially Leased: 3,027
GSA Leased: ,985

5. Department Non-Tactical Vehicle Status
Average Petroleum reduction: 8,409,406/year

6. Property & Equipment Management
DoD Property & Equipment Policy
Accountability and Management of DoD Equipment and Other Accountable Property (DoDI )
Management, Acquisition and Use of Motor Vehicles (DODM R)
Defense Property Accountability System (DPAS)
Accountable Property System of Record
Fleet Management Information System
FMIS enhancements
FY 15 growth

7. DoD Property & Equipment Policy
DoDI (May 2011)
Accountability and Management of all DoD property and equipment
Establishes guidance for accountable records for owned, leased, loaned assets
Outlines Accountable Property System of Record (APSR) requirements
GSA inability to report vehicle accountability to Congressional levels nor the capability to interface with DoD property and financial systems

8. DoD Property & Equipment Policy
DoDM R (March 2007)
Rewritten to include Federal and Departmental requirements under one cover
Federal Management Regulations
EPAct/EISA regulation
Outlines vehicle use, acquisition and allocation
Addresses Fleet Manager concerns
Fleet Manager Appointment
Roles, Tasks and Responsibilities
Management System requirements
Federal Fleet Reports

9. Defense Property Accountability System
Department of Defense (DoD) asset management system
Accountable Property System of Record (APSR) for over 20 DoD Agencies and Military Services
Contains three modules, Property Accountability, Maintenance & Utilization (FMIS) and Warehouse.
Meets SSAE 16 standards for internal controls management and financial auditability.
Compliant with:
Federal and Departmental property management regulations
Federal and DoD security requirements with Common Access Cards
Separation of duties designated by roles
Maintains total asset roll-up visibility to the Agency from the custodian level
Statement on Standards for Attestation Engagements (SSAE) No. 16 effectively replaces SAS 70
The authoritative guidance for reporting on controls at a service organizations

10. Defense Property Accountability System
As a Fleet Management Information System
GSA Bulletin FMR B-15 Motor Vehicle Management compliant.
Centralized system to identify, collect, and analyze motor vehicle data with respect to all costs incurred for the operation, maintenance, acquisition, and disposition
Property and financial management integration
Currently interfaces with the Federal Automotive Statistical Tool (FAST) is support of the annual Federal Fleet Reporting requirement.
The DoD Enterprise Solution for the Fleet Management Information System

11. Defense Property Accountability System
As a Fleet Management Information System
Web-enabled system
Access anywhere internet is available with no software licensing/programs on computer
Portal capability to capture vehicles leaving and entering motor pool
Enables use of Automatic Identification Technology (scanner & telemetric devices)
Real-time Scheduling and Dispatch functionality

12. Defense Property Accountability System
FMIS Enhancements
Manufacture Recall and GSA Preventive Maintenance work orders
Mobile Dispatch functionality via handheld scanners
Reimbursable Dispatch
Telemetric device interface for maintenance and utilization recording
FY15 DPAS FMIS Growth
USA ,000 vehicles users
USAF ,000 vehicles users
Corps of Engineer ,617 vehicles users
USMC ,562 vehicles users
DLA ,800 vehicles users
TOTAL 127,979 vehicles ,3250 users

13. DoD Fleet Management Forward
Continue to implement DPAS throughout DoD to:
Attain total vehicle visibility and better information management
Increase vehicle pooling within Agencies to reduce inventory
Warrant timely and accurate utilization recording captured at time of Dispatch
Reduce down-time and maintenance cost with proper maintenance planning
Ensure seamless submission Federal Fleet Reporting to FAST
Pursue green technology to further reduce petroleum use
Electric vehicle charging stations and usage for ‘On-Base’ and city travels
Increase alternative fueling stations on and around military bases
Replace older model vehicles with Alternative/Flex-Fuel vehicles

14. Contact me at: Questions? Comments? deric.j.sims.civ@mail.mil
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