1. 1 Sustainability & Environmental Management System (SEMS) Contract Specialist Focus Wednesday, July 18, 2012 Colorado Room Call-In #: ______________ Passcode _______________

2. 2 AGENDA GSA Mission: How SEMS Fits in with Contracting Environmental Policy SEMS Overview Responsibilities of Contract Specialists

3. 3 “…use expertise to provide innovative solutions for our customers in support of their missions and by so doing foster an effective, sustainable and transparent Government for the American People.” GSA Mission

4. 4 The GSA commits to: Compliance with regulations Pollution prevention Promoting awareness Continual improvement GSA Environmental Policy

5. 5 What is an SEMS? It’s a system to maintain environmental compliance and IMPROVE environmental performance

6. 6 Economic (lower utility bills and O & M costs, smart use of space) Social (improve work space, enhance communities, environmental justice) Environmental (conserve natural resources, emit less GHG) Sustainable Real Estate

7. Environmental Footprint 7

8. 8 Introductions THE TEAM! SEMS Core Team SC Representatives Program Managers Project Managers Property Managers Contracting Officers

9. 9 SEMS Objectives Improve regional engagement Improve SEMS planning for environmental program areas Improve tracking of performance metrics and reporting to R8 leadership Improve internal awareness of environmental programs and procedures Support DFC pursuit of Gold Rating from CDPHE KISS

10. 10 What's in it for me & Region 8? Program Managers: Help me track my requirements Align my program with the Region and Central Office Provide tools for managing my program Support my metrics tracking Project Managers and COs: Integrate sustainability into my projects Property Managers: Improve the economic and environmental performance of my building

11. 11 Incorporate text of procedures directly into contract document – Environmental Procedures are stored on the ARC Ensure that SEMS requirements in contracts are met Enforcement under contract requirements Report project metrics Mechanism: Environmental Procedure Clauses

12. 12 Procedure / Parameter (Repair and Alteration (R&A) - Construction) 90-DAY STORAGE AREA: EMERGENCY HAZARDOUS WASTE SPILL RESPONSE ASBESTOS MANAGEMENT BOILER EMISSIONS BUILDING DESIGN and SPECS.- ENERGY USE CHEMICAL STORAGE and DISPOSAL CHILLER EMISSIONS PROGRAM CONSTRUCTION and DEMOLITION WASTE MANAGEMENT CROSS-CONNECTION CONTROL AND BACKFLOW PREVENTION DRINKING WATER- LEAD TESTING EXCAVATION PERMIT FACILITY SOLID WASTE MANAGEMENT FUGITIVE DUST MANAGEMENT MAINTENANCE- GREEN PURCHASING GROUNDS MAINTENANCE- CHEMICAL USAGE GROUNDS MAINTENANCE- WATER USE HAZARDOUS WASTE MANAGEMENT PCB MANAGEMENT PRE-DEMOLITION INSPECTION RECYCLING and UNIVERSAL WASTE SANITARY SEWER DISCHARGE SPILL RESPONSE STORMWATER MANAGEMENT SUSTAINABLE NEW CONSTRUCTION and MAJOR RENOVATIONS - HPGB UTILITY METERING- ENERGY USE WATER INCLUSION / INTRUSION WATER METER MEASUREMENTS Asbestos Removal ☼☼☼☼☼☼☼ Boiler ☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼ Carpeting / Flooring ☼☼☼☼☼☼☼☼☼☼ Chiller ☼☼☼☼☼☼☼☼☼☼☼☼☼☼ Concrete ☼☼☼☼☼☼☼☼☼ Drains ☼☼☼☼☼☼☼☼☼☼☼ Drywall ☼☼☼☼☼☼☼☼☼☼ Electric ☼☼☼☼☼☼☼☼☼☼☼☼☼ Elevators ☼☼☼☼☼☼☼☼☼ HVAC / Refrigeration ☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼ Infrastructure ☼☼☼☼☼☼☼☼☼☼☼ Painting ☼☼☼☼☼☼☼☼☼☼☼ Paving (Roads / Parking Lots) ☼☼☼☼☼☼☼ Plumbing ☼☼☼☼☼☼☼☼☼ ☼ ☼☼ Roofing ☼☼☼☼☼☼☼☼☼☼ ☼ NOTES: ( ☼ Insert the entire procedure into the Statement or Scope of Work) 90-Day Storage Area: Old construction material being demoed may contain hazardous materials (e.g. dry wall: asbestos, paint: lead, electrical: PCB ballasts) Asbestos Management may only require Asbestos Awareness training.Infrastructure, non-surface features. Electrical projects outdoors may require excavations and therefore a dig permit.Pre-Demolition is conducted by the GSA PM, report of findings given to contractor. Facility Solid Waste Management pertains to the removal of trash from office areas.Roofing: Old roofing may contain asbestos and the flange or trim heavy metals. Environmental Procedures Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011

13. 13 Procedure / Parameter (Services) 90-DAY STORAGE AREA: EMERGENCY HAZARDOUS WASTE SPILL RESPONSE ASBESTOS MANAGEMENT BOILER EMISSIONS BUILDING DESIGN and SPECS.-ENERGY USE CHEMICAL STORAGE and DISPOSAL CHILLER EMISSIONS PROGRAM CONSTRUCTION and DEMOLITION WASTE MANAGEMENT CROSS-CONNECTION CONTROL AND BACKFLOW PREVENTION DRINKING WATER- LEAD TESTING EXCAVATION PERMIT FACILITY SOLID WASTE MANAGEMENT FUGITIVE DUST MANAGEMENT MAINTENANCE- GREEN PURCHASING GROUNDS MAINTENANCE- CHEMICAL USAGE GROUNDS MAINTENANCE- WATER USE HAZARDOUS WASTE MANAGEMENT PCB MANAGEMENT PRE-DEMOLITION INSPECTION RECYCLING and UNIVERSAL WASTE SANITARY SEWER DISCHARGE SPILL RESPONSE STORMWATER MANAGEMENT SUSTAINABLE NEW CONSTRUCTION and MAJOR RENOVATIONS - HPGB UTILITY METERING- ENERGY USE WATER INCLUSION / INTRUSION WATER METER MEASUREMENTS Custodial / Janitorial ☼☼☼☼☼☼☼☼☼☼ Elevator Maintenance ☼☼☼☼☼☼ Environmental ☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼ Fire Protection ☼☼☼☼ Grounds Maintenance ☼☼☼☼☼☼☼☼☼☼☼☼☼ High Voltage ☼☼☼☼☼☼☼ Locksmith ☼☼☼☼ Operation and Maintenance ☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼☼ Pest Control ☼☼☼☼☼☼☼ Pipeline Repair ☼☼☼☼☼☼☼☼ Snow Removal ☼☼☼☼ Trash Removal ☼☼☼☼ NOTES: ( ☼ Insert the entire procedure into the Statement or Scope of Work) Environmental pertains to investigative and cleanup (remediation) work Grounds Maintenance: Landscaping, sprinkler repair Environmental Procedures Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011

14. 14 Sample pages of Environmental Procedures

15. Make sure you are using the most current version of the Environmental Procedures Clauses Choose the clauses that apply to your project, remove extraneous clauses, check formatting and save Insert to body of Contract document or save as PDF and attach as an Appendix (with SOW, wage determination document etc.) 15 Practical Considerations

16. Be thoroughly familiar with the Environmental Procedures When problems come up: –Review the Contract –Contact the appropriate person to report problems (Environmental Program Group) per the Environmental Procedure clause –Report to the Contracting Officer (if you are not the C.O.) –Interface with the Project Manager and COR Report project metrics as required 16 Practical Considerations

17. 17 SEMS Introductory Training Slide Show R8SEMS.com Sustainable Federal Laws, Policies, and Executive Orders GSA Strategic Sustainability Performance Plan SEMS Core Teams Resources