1. Surplus Equipment Management and Zero Waste Helen Chang Equipment Manager University of California Irvine

2. University of California Irvine Equipment Management

3. UCI Equipment Management Topics Control from Acquisition to Disposition Capital Equipment Kuali CAM –Capital Asset Management Surplus Management – Reuse Resell Recycle Surplus Materials Faculty Separates – Sell Surplus Materials to Another University Surplus Policies Procedures & Pickup Form Peter’s Exchange Surplus Warehouse

4. Control Capital Equipment Capital Equipment - Useful Life $5000+ Review Acquisitions Assign Property ID Numbers & Tags Reconcile Equipment Ledgers & Value Add & Maintain Inventory Records Distribute Physical Inventory Lists Audited by Federal State External Auditor Self Assessment – Statistical Sampling Control Equipment Disposition

6. Disposition Process Steps (Department) Prompt Reporting Excess Materials Equipment or Supplies – Any Cost Free Up Lab/Office Space Turn-in Inventory Documentation Submit Surplus Pickup Form Compensated with Most of Proceeds

8. Disposition Process Steps (Central office) Transport to UCI Surplus Warehouse Physically Review for Usability Evaluate Equipment Market Value List Usable Items at Website Reuse by UCI Departments First General Public Sale - 3 Set Receipts Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds

11. Disposition Process Steps – Faculty Separation Notify Equipment Management When Faculty Separates = Big $$ Provide a Surplus Materials List for Evaluation of Market Value Leave Surplus Items at Department

12. Disposition Process Steps (Central office) UCI Departmental Reuse First Evaluate Equipment Market Value Submit Invoice to New Institution Receive Full Payment New Institution Pays Shipping Stimulate the Prompt Reporting Excess Materials by Distributing Most Proceeds

13. Benefits Free Up Storage Spaces for Excess Materials Compensate Departments Most of Proceeds Reuse of Usable Assets Resell or Recycle Scrap Items Sell Metal Scrap @ $175 /Gross Ton Recycle E-waste Conserve Resources Protect Environment Reduced 234 Tons Waste to Landfill Boost the Public Image – A Double Win!

14. UCI Peter’s Exchange – Warehouse

15. UCI Peter’s Exchange

20. UCI Peter’s Exchange-Books

21. UCI Peter’s Exchange

22. UCI Peter’s Exchange – Truck

23. UCI Peter’s Exchange - Lift Gate

24. UCI Peter’s Exchange - Moving Tools

25. UCI Peter’s Exchange - Electric Cart

26. UCI Peter’s Exchange – Forklift

27. UCI Peter’s Exchange - Gated Yard

28. UCI Peter’s Exchange – Tent

29. UCI Peter’s Exchange - E Waste

30. UCI Pete’s Exchange – Metal Bin

31. UCI Equipment Management Thank You! Helen Chang hmchang@uci.edu 949-824-6111