1. Computer Teacher Mr. S.K Bijarniya Mob. 8302929800 Mob .7877717475
id –

2. My introduction Mr.Suresh Bijarniya Vill – Dhewa ka Bass
Dist – Jhunjhunu
Cont. – –

3. Presentations on MS-Word 2007
Chapter – MS Word 2007
Presentations on MS-Word 2007

4. Section 1: Introduction to MS-Word 2007
Section Objectives
Features of MS – Word 2007.
The Ribbon and its Tab.
Creating, renaming, printing word document.
To work with Format Painter, Clipboard, Font and its styles.
To introduce the concepts of lists, Bullets and Numberings.

5. Ribbon Features of MS-Word 2007
Commands organized in Logical Groups, which are collected together under Tabs, wherein each tab relates to a type of activity - such as writing.
Users may quickly find the commands that are needed to complete a task.

6. RIBBON RIBBON Its available at
upper-left corner of the window and replaces the File Menu.
On the click of M/S Office button, a new menu appears.
MS – Office Button
The menu can be used to create a new file, open an existing file, save a file, close a file etc.

7. RIBBON Quick Access Toolbar appears at top of window and places most
frequently used commands and resources for easy access, irrespective of which tab of Ribbon is active.
Quick Access Toolbar Title Bar
Title Bar shows title of current document.

8. Tabs in Ribbon
Home Tab
Insert Tab

9. Tabs in Ribbon
Page Layout Tab References Tab
References Tab

10. Tabs in Ribbon
Mailings Tab Review Tab
Review Tab

11. Tabs in Ribbon
View Tab
PDF Tab

12. Creating a New Document
To create a new Document, do any of the following:
Click the MS-Office button and click New, or
Press Ctrl + N on the keyboard.
Fig : On click of ‘New’

13. Saving a Word Document
To save a new Document, do any of the following:
Click the MS-Office button and click Save As, or
Press Ctrl + S on the keyboard.
Click the Save icon on Quick Access Toolbar.
Fig : On click of ‘Save As’

14. Opening a Word Document
To open an existing document,
either click MS- Office Button
and click Open or
Press Ctrl + O.

15. Closing a Word Document
To close an existing document,
click MS -Office button and click Close.

16. Renaming a Word Document
Click Office Button and locate file to be renamed.
Right-click
document
name & select Rename from shortcut menu.
Type new name for file and press ENTER key.

17. Printing a Word Document
Print displays the print dialog box, where user selects a printer, the no. of copies, and what pages to be printed.
Quick Print prints copy of the doc. with default printing settings.
Printing a Word Document
Print Preview displays how the document would look if we were to print it on paper, allowing us to check its presentation and layout.

18. Print Dialog Box Installed Printer’s Name Click if all
Used when properties are to be changed such as paper
type, effects, job storage etc.
Click elements that are to be printed.
If print job is to be kept in the order user created in the document when printed.
Click if all
pages, odd, or even pages
are to be
printed.
Takes the control back to the doc. without printing it.

19. HOME Tab
Move to Home Tab by either clicking Home tab or pressing Alt + H.
Its five tabs are –
Editing
Clipboard
Font
Paragraph
Styles

20. HOME >> Clipboard
In this, users may copy multiple text & graphical items from Office documents or other programs and paste them into another Office Document like an Excel’s sheet, ppt’s slide etc.
HOME >> Clipboard
Clipboard Dialog Box Launcher
After all the Office programs are exited, only the last item that is copied stays on the Office Clipboard. When user exits all Office programs and restarts his computer, the Office Clipboard is cleared of all items.

21. HOME >> Clipboard
Format Painter
This allows user to copy the formatting from particular text and use it within other text.
HOME >> Clipboard
Select the text whose format we want to copy.
Press Ctrl + Shift + C.
c) Select text whose format we want
to change to the format from step(a).
Use the keyboard arrow keys to move to the beginning or end of the text we want to change, then use the arrow keys in conjunction with the Shift key to make the actual selection.
Press Ctrl + Shift + V.

22. HOME >> Font Group
Font Option on Word Screen.

23. HOME >> Font Group
Clear
Formatting
Strikethrough/
Double
Strikethrough
Superscript /
Subscript
Shadow
Clears all formatting from
selection, leaving only the plain
text.
Draws a line/double line through
selected text.
- Raises/Lowers the selected text
above/below the baseline.
Adds a shadow beneath and to
the right of the selected text.

24. HOME >> Font Group
Font Window on right- click of mouse

25. HOME >> Paragraph Group
The paragraph tab looks like :

26. HOME >> Paragraph Group
The paragraph tab looks like :

27. HOME >> Paragraph Group
Bullets,
Numbering
Multilevel List
Indentation
Allows to format and organize text with numbers, bullets, or an outline.
- On click of
Paragraph
Dialog Box

28. HOME >> Styles Group
These define the appearance of various text element in any document.
One can change the look of the styles by choosing a different style set. (click on Change Styles >> Style Set).

29. HOME >> Editing Group
These define the appearance of various text element in any document.
Fig. : On click of Find and Replace

30. HOME >> Editing Group
Find Text
Find what box, type the text that we want to search for Do one of the following:
To find each instance of a
word or phrase, click Find Next.
To find all instances of a
specific word or phrase at one
time, click Find All, and then
click Main Document.

31. HOME >> Editing Group
Find and Replace Text
In Find what box, type text that we want to search for. In the Replace with box, type the replacement text. Do one of the following:
To find the next occurrence of the text, click Find Next.
To replace an occurrence of the text, click Replace.
To replace all occurrences of the text, click Replace All.

32. HOME >> Editing Group
This command sends the insertion pointer to a specific page ,section, line or to the location of a number of interesting things that Word can potentially insert in the document.
Go To Command

33. HOME >> Editing Group
SELECT Command
Select All
Select objects
Select text with Similar formatting
- This selects text or objects in the document.
Selects the entire document.
-Allows the user to select objects
that have been positioned
behind the text.
Allows the user to select all the
text that have similar formatting
as that of selected text.

34. Section 2 : The Insert Ribbon
Section Objectives
To introduce graphics, header, footer, date and time etc. in word documents.
To create links, hyperlinks in document.
To work with special symbols and mathematical equations.
To introduce blank pages, page breaks and cover page etc.

35. INSERT Tab Click Insert which allows these many tabs:
Pages Tables Illustrations
Links Header & Footer
6. Text
7. Symbols 7 1 2 3 4 5 6

36. INSERT >> Pages Group
Cover Page
Allows us to customize the look of our Word document.

37. INSERT >> Pages Group
Click the Cover Page and select a design that we like.
To save our cover page for later use, select the cover page. Then click the Insert Ribbon >> Pages Section>> Cover Page>> Save Selection to Cover Page Gallery.
Inserting a
Cover Page
Saving a
cover page
in Gallery

38. INSERT >> Pages Group
Allows us to insert a blank
page at the cursor position.
Starts the next page at the
current position.Click Insert
>> Pages >> Page Break.
To delete a blank page, select
page break at the end of page
and then press DELETE key.
Blank
Page
Page Break
Delete a page

39. INSERT >> Tables Group
Tables are used to display data in a table format. The operations on Table can be :
Creating
Table
Formatting

40. INSERT >> Tables Group
Either click Insert >>Tables
and choose any of the
required format.
2) Or Click Insert
Table and number
of rows &columns.
Under AutoFit
behaviour, choose
an option to adjust the table size.

41. INSERT >> Tables Group
Draw Table
User can draw a complex table of different heights or a varying number of columns per row. Click Insert >>Table>> Draw Table. The pointer changes to a pencil. Draw a rectangle to define the outer boundaries of the table, and draw column and row lines.

42. INSERT >> Tables Group
Convert Text to Table
Select the text that we want to convert into a table format.
Click Insert >> Tables >> Convert Text to Table.
In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that is in our text.

43. INSERT >> Tables Group
Select the rows or table that we want to convert to paragraphs. Under Table Tools, on the Layout tab, in the Data group, click Convert to Text.
Convert Table to Text

44. INSERT >> Tables Group
Create a new worksheet within a document
Place the insertion point where the worksheet is to be created.
Then click Insert >> Table >> Excel Spreadsheet.

45. INSERT >> Tables Group
Quick Tables
These are stored in galleries as building blocks. User can access and reuse Quick Tables at any time. and even can save a copy of the table in the Quick Tables gallery. Click Insert >> Tables >> Quick Tables and choose the desired template.

46. INSERT >> Tables Group
Formatting Tables
Use Table Styles to format an
entire Table.
Adding Table Borders.
Add a cell, row, or column.
Delete a cell, row, column or
Table.
Merge Cells.
Split cells.
Sorting contents of the Table.
Moving or copying a Table.

47. INSERT >> Tables Group
Table Styles
Choose table to format. A Table Tools Bar gets opened. Under Table Tools, click Design tab and choose formatting options as shown. a.

48. INSERT >> Tables Group
On click of Table Move Handle, different formatting options can be seen.
Delete
rows, cols
Insertion
Merging
Borders &
Shading
Alignment
etc.

49. INSERT >> Tables Group Sorting Contents of the Table
Click Table Tools >> Layout >> Data>> Sort.

50. INSERT >> Illustrations Group
This group has the following options:
Picture
ClipArt
Shapes
Smart Art
Chart

51. INSERT >>Illustrations Group
Click Insert >> Illustrations >> Picture. The Insert Picture Dialog Box gets opened. Choose the desired picture from the location.
Picture
Insert picture

52. INSERT >>Illustrations Group
ClipArt
is a collection of images, both line art and pictures.
Adding ClipArt to Word Document
Click Insert >> Illustrations >> ClipArt button.
In ClipArt task
Pane, in Search for box, type the
description and
click Go button.

53. INSERT >>Illustrations Group
Click Insert >> Illustrations >> Shape. Click the
shape that we
want, click
anywhere in the
document, and
then drag to
place the shape.
Shapes
Adding a
shape

54. INSERT >>Illustrations Group
Click Insert >> Illustrations >> Picture. The Insert Picture Dialog Box gets opened. Choose the desired picture from the location.
Picture
Insert picture

55. INSERT >>Illustrations Group
ClipArt
is a collection of images, both line art and pictures.
Adding ClipArt to Word Document
Click Insert >> Illustrations >> ClipArt button.
In ClipArt task
Pane, in Search for box, type the
description and
click Go button.

56. INSERT >>Illustrations Group
Click Insert >> Illustrations >> Shape. Click the
shape that we
want, click
anywhere in the
document, and
then drag to
place the shape.
Shapes
Adding a
shape

57. INSERT >>Illustrations Group
Adding Text to a Shape
Delete a shape from document
Right click the shape that we want to add text to, click Add Text, and then type the text.
Click the shape we want to delete, then press DELETE. To delete multiple shapes, press CTRL while clicking shapes that are to be deleted, and then press DELETE.

58. INSERT >> Illustrations Group
1. To automatically create drawing canvas
Click MS Office Button >> Word Options >> Advanced and mark the option “Automatically create drawing canvas when inserting Autoshapes” and click OK.
Insert new Canvas
Click Insert >> Illustrations >>
Shapes >> New Drawing Canvas.

59. INSERT >>Illustrations Group
Add or change a shape fill
Select the shape. Drawing tools appear. Under Drawing Tools, on Format tab, in the Shape Styles group, click Shape Fill.

60. INSERT >>Illustrations Group
Smart Art
It is a collection of graphics we can utilize to organize information within our document. 

61. INSERT >>Illustrations Group
Charts
Different types
of charts/graphs can be used to display data like – inventory levels, sales, organizational changes, figures etc.
Inserting Chart
Click Insert >> Illustrations>> Chart. In Insert Chart Dialog Box choose chart and click OK.

62. INSERT >> Links Group
Helps user to insert hyperlinks, cross references and bookmarks so that one can quickly return to a specific part of document.

63. INSERT >> Links Group
Select the text/picture that we want to display as the hyperlink. Either click Insert >> Links >> Hyperlink or Right click the text/picture & select hyperlink.
Hyperlinks
is a reference
in document to an external or internal piece of information.