1. Injury & Illness Prevention Program
IIPP
Injury & Illness Prevention Program 1

2. Introduction
Title 8 California Code of Regulations Section 3203 (T8 CCR 3203)
Injury/Illness Prevention Program (IIPP)
Every California Employer must have a written program.
A copy must be maintained at each worksite.
Employees must be informed of the IIPP.

3. 8 KEY PROGRAM ELEMENTS Responsibility Compliance Communication
Hazard assessment
Accident/exposure investigation
Hazard correction
Training and instruction
Record keeping

4. Who is ultimately RESPONSIBLE ??

5. Personnel Responsible
Employer
Managers/Supervisors
Safety Committee
Employees

6. Ensuring Compliance
All Department Personnel have the responsibility for complying with safe and healthful work practices, applicable regulations, office policy and departmental safety policies and procedures.

7. Compliance Employee recognition for safe & healthy work practices:
Evaluations
Awards
Safety/health action committee incentives

8. Compliance (continued)
Disciplinary action
Counseling
Evaluations
Classified employment regulations
Bargaining unit contract language

9. Communicating Workplace Hazards
No employee shall be reprimanded or otherwise punished for reporting any safety hazard.

10. Communication Written documentation Staff meetings
Formal & informal training
Postings

11. Safety Data Sheets
The SDS provides information on the potential hazards of products or chemicals. The work area supervisor must maintain the SDS for each chemical used in a work area .

12. Equipment Operating Manuals
All equipment is to be operated in accordance with the manufacturer’s instructions, as specified in the equipment’s operating manual. Operating manuals should be kept with each piece of equipment .

13. State of California does not tolerate workplace violence.
Employers are responsible to provide a safe workplace, as mandated in CCR, Title 8, Section 3203 (a).
State of California does not tolerate workplace violence.

14. Respiratory Protection Program
CCR, Title 8, Section 5144 specifies employers are responsible to provide protection to employees exposed to Respiratory Hazards.

15. Ergonomics
CCR, Title 8, Section 5110 requires employers to provide proper training and equipment for employees to reduce the occurrence of repetitive motion injuries .

16. Bloodborne Pathogens and Exposure Control Plan
CCR, Title 8, Section 5193 establishes the bloodborne pathogen standard. A designee must be assigned responsibility for the “Bloodborne Pathogens and Exposure Control Plan.”

17. Hazard Assessment Semi-annual site safety inspections.
Employee report of safety hazard.
Safety office SDS, (safety data sheets), evaluation.

18. Health and Safety Inspections
Daily – Supervisors perform brief visual inspections of their immediate work areas at the beginning of each work day
Weekly – Supervisors trained in performing inspections, should not inspect their own area but that of an adjoining area

19. Monthly – Designated representative will conduct a comprehensive inspection for fire and life safety of all areas.
Quarterly – Specific Fire Safety Inspections by a designated representative .
Annually – Fire and Life Safety inspections by the – State Fire Marshal’s Office attended by the designated representative . A Sanitation engineer from DGS will conduct health and sanitation inspections.

20. Accident/Exposure Investigation
Mandatory Reports for Employee Injury or Illness on the Job
Supervisors report of injury/illness
Basic rules for accident investigation (part of the written IIPP)
Witness statements

21. Investigations
Seven procedures a supervisor must follow to investigate workplace accidents and hazardous substance exposure incidents.

22. Interviewing the injured personnel and witnesses
Examining the injured employee’s workstation for causative factors
Reviewing established procedures to ensure they are adequate and are followed
Reviewing training records of affected employees

23. Determining all contributing causes to the accident
Determine the Root Cause
Taking corrective actions to prevent the accident/exposure from recurring
Recording all findings and actions taken.
These findings are recorded in the designated IIPP Form, “Occupational Accident, Injury or Illness Investigation Report.”

24. Hazard Correction
Minor hazards may be corrected by staff members on site, some hazards require assistance from:
Maintenance & Operations.
Safety office staff.
Outside consultants, vendors, & contractors.

25. CORRECTING WORKPLACE HAZARDS
Imminent and Other Hazards

26. Corrective Action
Identify what immediate corrective action must be taken if an imminent hazard exists.
If an imminent hazard exists, work in the area should cease and the appropriate supervisor contacted.

27. Corrective Action
Identify three possible actions for a supervisor to correct hazards and the form used to report the hazardous condition that cannot be immediately resolved.

28. Possibilities
Tagging unsafe equipment “Do Not Use,” taking it out of service and providing a list of alternative equipment for staff to use until the item is repaired.
Stopping unsafe work practice and providing retraining on proper procedures before work resumes.
Reinforcing and explaining the need for proper personal protective equipment and ensuring its availability.

29. IIPP “Hazard Correction Report”
What form is used to report a hazardous condition that cannot be immediately resolved?
IIPP “Hazard Correction Report”

30. Training
Identify the situations beyond your initial IIPP training that will require training or instruction, according to CCR, Title 8, Section 3203.

31. Training & Instruction
All employee training must be documented, use sign-in-sheets.
Site administrators or supervisors must provide training:
To all new employees.
Prior to new job assignments.
When new substances, processes, procedures or equipment are introduced to the workplace.

32. Training & Instruction (continued)
Whenever the employer is made aware of a new or previously unrecognized hazard.
To supervisors on safety and health hazards which their employees may be exposed to.
All workers on job specific hazards.

33. Safety Training Topics
Bloodborne Pathogens - initial assignment & annually
Classroom/office safety – initial assignment *
Compressed gas – initial assignment *
Emergency preparedness - initial assignment & annually
Ergonomics *
Fire extinguishers – initial assignment & annually
Injury/Illness Prevention Program - initial assignment & annually
Note: Items with an asterisk require refresher training if processes or equipment change or if there is an accident or near miss

34. Safety Training Topics (continued)
Hazard Communication - initial assignment & annually
Hazardous waste management – Initial assignment *
Laboratory standards – initial assignment *
Ladders – initial assignment *
Lifting/material handling – initial assignment *
Personal Protective equipment – initial assignment *
Playground safety – initial assignment *
Note: Items with an asterisk require refresher training if processes or equipment change or if there is an accident or near miss

35. Why is Training Important?
Benefits from training?
Better informed workforce
Build “muscle memory”
Less likely to become injured
Better morale
Cost effective
Better service to your consumer
Fulfill responsibilities to Cal OSHA

36. Why is Clear Communication Important?
You are the chief airplane washer at the company's
hangar you;
(1) Hook a high pressure hose up to the soap suds machine.
(2) Turn the machine "on".
(3) Receive an important call and have to leave work to go home.
(4) As you depart for home, you yell to Don, your assistant,
"Don, turn it off."
(5) Assistant Don thinks he hears, "Don't turn it off."
He shrugs, and leaves the area right after you.
As with any occupation, make sure personnel have a clear understanding of what you are communicating!

37. Record Keeping (maintain at the site for 3 years)
Inspection forms.
Employee training.
Supervisors report of injury/accident.
Accident investigations

38. Record Keeping IIPP Form 1, Reports of Unsafe Conditions or Hazards
IIPP Form 2, Safety Committee Meeting Documentation
IIPP Form 3, General Self-Inspection Forms

39. Record Keeping Continued
IIPP Form 4, Hazard Correction Reports
IIPP Form 5, Occupational Accident, Injury or Illness Investigation Report
IIPP Form 6, Employee IIPP Training Record
Employee’s Claim for Workers’ Compensation Benefits
In/Out Service Training Participation Sign-In Sheet

40. Summary Review, understand, and comply with the IIPP
Maintain a copy of the IIPP on file at the site
Inform employees of the IIPP
Train employees
Maintain records