1. Workplace Safety & Records Management ARMA Terra Nova Chapter Biennial Conference and Trade Show Brenda Neary Records Controller Hibernia Management and Development Company October 31, 2007

2. Why is Safety Important? Family Friends Home Life Extra Curricular Activities

3. Reasons Injuries Happen Improper Equipment Rushing Complacency Lack of Training Improper Techniques Over Enthusiasm

4. Office Environment Injuries Repetitive Strain Eye Strain Muscle Strain

5. What we will cover Filing Supplies Equipment Techniques

6. Filing Supplies File Folders Binders Hole Punches Acco Fasteners

7. Filing Units (File Cabinet) Use Proper Ladder Pull drawer out then position ladder Avoid heavy file folders

8. Filing Units (Mobile Unit) Use proper ladder Never remove files above the shoulder Shelf dividers are safely locked in place or stored flat on bottom shelf Use safety locks Is there anyone in the unit?

9. Stepladders Match ladder to its intended purpose Is the ladder Mobile?

10. Ladder Safety Tips Fully open and spreaders locked Firm level surface Three points of contact Never stretch to reach Ascend and descend free of obstacles

11. Fashion vs. Safety Clothing does not impede your safety Proper footwear Necktie

12. Archiving Right carton for the record Quality of carton Handles Do not over or under pack cartons Do not archive hanging file folders Distribute weight evenly

13. Binders Binders Binders DO NOT  lay them flat with other binders on top  place cartons with spines facing up DO  place standing straight up with spines alternating

14. Tracking Carton Safety Carton Label  Rating 1-Excellent 2-Good 3-Satisfactory 4-Fair 5-Poor  Date  Comments

15. Carton Safety

16. Lifting Safely Preparing for the lift  Size up the cart  Get help if it’s heavy  Survey your route  Move it once Making the Lift  Keep your mind on the job and your spine is in a neutral posture  Move as Close to the carton as you can  With feet shoulder width apart put one foot in front of the other  Bending at the hip lean over your forward leg  Keep you spine curved and let your legs do the lifting

17. Strapping on Cartons Use heavy duty scissors Lift carton slightly to free strapping Secure waste strapping

18. Storing Cartons Safely in IM Center Ensure shelving units are adequate Use trolley to transport cartons to working area

19. Customers Using Your Center Customer must adhere to protocols on:  Collating information  Archiving methods  Safety

20. Housekeeping Items Clean your center and storage areas Novelty items may be more dangerous than useful Always close utility knife No loose items on open shelving

21. HAVE A SAFE AND HAPPY HALLOWEEN HAVE A SAFE AND HAPPY HALLOWEEN