1. New Zealand Utilities Advisory Group New Zealand Utilities Advisory Group Utilities and the Road Corridor 12–21 July 2005 Working Together in the Road – The Way Forward Utilities and the Road Corridor 12–21 July 2005 Working Together in the Road – The Way Forward

2. - Welcome - Introductions - Housekeeping - Order of the Day New Zealand Utilities Advisory Group

3. Order of the Day NZUAG Update Utilities and the Road Corridor Part 1 –Workshops Have Your Say on NZUAG Issues Utilities and the Road Corridor Part 2 –Workshops Workshop Reports

4.  Role/objectives of NZUAG  Achievements  Current activities NZUAG

5. Loss of co-ordination Inconsistent legislation Amenity impact of overhead cables No ‘central’ information about location of cables and pipes Inadequate reinstatement of road surfaces Continuous and uncoordinated trenching operations Not enough space for more pipes Large and inconsistent local government costs Inconsisten t local government managemen t/practice Unequal treatment of different utilities Insufficient protection of existing utilities Inappropriate rating of utility networks

7. Conference Resolutions: 1.Formal representations to the Minister. 2.Agree priority issues and adopt co-operative/ collaborative approach. 3.Voluntary and legislative approach. 4.Keep other parties briefed. Utilities Conference 2004

8. NZUAG Vision ▪ A self-sustaining co-operative framework for the delivery of all utilities in the roading corridor. ▪ Our vision will be achieved through: - Industry co-operation - Industry-wide tools - End-user acceptance ▪ A self-sustaining co-operative framework for the delivery of all utilities in the roading corridor. ▪ Our vision will be achieved through: - Industry co-operation - Industry-wide tools - End-user acceptance

9. Utilities Advisory Group Local Government New Zealand Ingenium NZ Water & Waste Association Electricity Networks Association Electricity Engineers Association of New Zealand Gas Association of New Zealand Telecom Telstra Clear Transit New Zealand MED, DIA, MoT Local Government New Zealand Ingenium NZ Water & Waste Association Electricity Networks Association Electricity Engineers Association of New Zealand Gas Association of New Zealand Telecom Telstra Clear Transit New Zealand MED, DIA, MoT

10. Declaration We are committed to working together in the roading corridor for the benefit of our customers and our communities. Our Values  Responsiveness  Integrity  Partnering  Efficiency  Excellence Our Vision  We are Committed to Work Together  Achieve Efficiencies  Work Toward Technological Excellence  Be Committed to Our Communities NZUAG Charter of Understanding

11. Electricity Aurora Energy Orion Group Unison Vector WEL Networks Electricity Networks Association Electricity Engineers’ Association of NZ PowerNet Marlborough Lines Founding Signatories

12. Gas NGC Wanganui Gas Gas Association of New Zealand Telcos   Telecom  TelstraClear NZ Water and Waste Association Founding Signatories

13. Road Controlling Authorities Transit New Zealand Porirua City Council Auckland Regional Council Manukau City Council Rotorua District Council Christchurch City Council Hutt City Council Upper Hutt City Council North Shore City Council Wanganui City Council Wellington City Council Founding Signatories

14. Auckland City Council Hamilton City Council New Signatories

15. Industry Associations Contractors Federation of New Zealand Contractors Federation of New Zealand Roading New Zealand Roading New Zealand Ingenium Ingenium Local Government New Zealand Local Government New Zealand Founding Signatories

16. Achievements So Far Model Partnering Agreement (available from website www.nzuag.org.nz). Working in the Road (SNZ HB 2002:2003) (available from Standards New Zealand). RMA Guidelines (available from website www.nzuag.org.nz). Lifelines and emergency planning guides (available from Ministry of CD & EM). DVR Guidelines (available shortly from website www.nzuag.org.nz). Relationship with Government and its departments. Model Partnering Agreement (available from website www.nzuag.org.nz). Working in the Road (SNZ HB 2002:2003) (available from Standards New Zealand). RMA Guidelines (available from website www.nzuag.org.nz). Lifelines and emergency planning guides (available from Ministry of CD & EM). DVR Guidelines (available shortly from website www.nzuag.org.nz). Relationship with Government and its departments.

17. Under Action Competencies and qualifications. Promoting uptake of Working in the Road Handbook. Facilitating Partnering Agreements. Promoting debate. Civil defence and emergency management. Promoting the use of best Practice Guidelines. Competencies and qualifications. Promoting uptake of Working in the Road Handbook. Facilitating Partnering Agreements. Promoting debate. Civil defence and emergency management. Promoting the use of best Practice Guidelines.

18. Partnering Agreement Provides a framework for utilities in the road corridor to work together and with road controlling authorities. Objective is to achieve mutually agreed outcomes in the best interests of each organisation. Provides a framework for utilities in the road corridor to work together and with road controlling authorities. Objective is to achieve mutually agreed outcomes in the best interests of each organisation.

19. TA manages to co-ordination process. Agree to co-operate, support the process and work to achieve national consistency. Work together in a dependable, trustworthy and honest manner. Accommodate the various, often competing, needs in the most effective and efficient manner: - Reduce traffic disruption and costs of the same. - Minimise impact on business. - Reduce frequency of digging up roads. TA manages to co-ordination process. Agree to co-operate, support the process and work to achieve national consistency. Work together in a dependable, trustworthy and honest manner. Accommodate the various, often competing, needs in the most effective and efficient manner: - Reduce traffic disruption and costs of the same. - Minimise impact on business. - Reduce frequency of digging up roads. Commitment to Work Together

20. Commitment to Work Together cont… Consider needs of all road users. Maintain the integrity of roading and utility service assets. May require adjusting work programmes and practices. Sharing information based on excellent communication. Co-ordination of planning. Road opening notification. Fulfil respective and joint responsibilities for lifeline utilities and emergency management. Consider needs of all road users. Maintain the integrity of roading and utility service assets. May require adjusting work programmes and practices. Sharing information based on excellent communication. Co-ordination of planning. Road opening notification. Fulfil respective and joint responsibilities for lifeline utilities and emergency management.

21. Why share location information?

22. Why share forward work programmes? Temporary Service Cover installed too high and incorrect reinstatement

23. Technical excellence Quality National consistency Competency in our workforce Excellence in health and safety Working in the Road

24. Acknowledges existing legislation and responsibilities. Sets out the minimum requirements for working in the roads. To succeed SNZ HB 2002:2003 needs the commitment required from all parties to work together, co-operate and co-ordinate.

25. Why use WITR? High Voltage marker peg as found onsite by faults locations team

26. Managing the partnership under the RMA. Why locate utilities in the road corridor. The statutory framework on roles, responsibilities and powers. How to manage environmental effects of utilities – a toolbox. Best Practice for developing policies and plans. Provide more certainty for utilities. RMA Guidelines

27. Purpose: To assist Valuation Service Providers (VSP), Local Authorities (LA) and Utility Network Owners (UNO) with the process of valuing utility networks for their inclusion on a District Valuation Roll. DVR Guidelines

28. Guiding Principles –Transparency and communication –Timeliness –Re-use of existing valuations/information Process –Determining the rating unit –Determining the assessment basis –Information requirements and templates –Valuation –Valuation sign-off DVR Guidelines

29. Issues on the Table: ▪ Reasonable conditions ▪ Charging for services ▪ Cost sharing ▪ Location of services ▪ Third party damage ▪ Reasonable conditions ▪ Charging for services ▪ Cost sharing ▪ Location of services ▪ Third party damage