1. Western Regional Storage Trust (WEST) Overview and Current Status Image courtesy of the Bancroft Library, University of California, Berkeley

2. “Heading WEST: Toward a Western Regional Storage Repository” Planning Grant from the Andrew W. Mellon Foundation to the University of California Libraries Period of Award: October 1, 2009 – June 30, 2010 Principal Investigators: – Daniel Greenstein, Vice Provost, Academic Programs, Planning, and Coordination, UC Office of the President – Brian E. C. Schottlaender, Audrey Geisel University Librarian, UC San Diego Project website: http://www.cdlib.org/services/collections/sharedprint/initiatives.html http://www.cdlib.org/services/collections/sharedprint/initiatives.html WEST OverviewFebruary 20102

3. Project Overview Project goal Develop a shared retrospective journals repository among research libraries in the Western Region of the United States Planning grant objectives Design business model, including operating plan, governance, and financial model Develop selection criteria incorporating risk management principles Establish standards for low-level validation and disclosure of holdings WEST Overview3February 2010

4. Invited Participants Arizona State University California Institute of Technology California State University* Getty Library Greater Western Library Alliance (GWLA) Huntington Library Occidental College Orbis-Cascade Alliance Oregon State University SCELC Stanford University University of Arizona University of California University of Oregon University of Southern California* University of Washington Washington State University WEST OverviewFebruary 20104 * Not yet participating

5. Steering Committee Brian Schottlaender (Chair)UC San Diego Ivy AndersonUC California Digital Library Deborah CarverUniversity of Oregon John HelmerOrbis-Cascade Alliance Tom LeonardUC Berkeley Gary StrongUC Los Angeles Betsy WilsonUniversity of Washington Lizanne PayneWEST Project Consultant Planning and Coordinating Team Ivy Anderson (CDL), Lizanne Payne (Consultant), Sherrie Schmidt (ASU), Brian Schottlaender (UCSD), Emily Stambaugh (CDL) WEST OverviewFebruary 20105

6. Advisory Committee Anne KenneyCornell University James MichalkoRLG Programs Bernie ReillyCenter for Research Libraries Roger SchonfeldIthaka Abby Smith-RumseyIndependent Consultant WEST OverviewFebruary 20106

7. Project Timetable Planning phase: October – December 2009 – Communicate with potential participants – Develop background documents for participant review Meeting 1: January 2010 – Explore risk management and validation standards – Select preferred business model(s) – Identify work teams to develop further details Design Phase: February – May 2010 – Refine the business model(s) and develop selection criteria – Analyze print holdings across participating institutions Meeting 2: early June 2010 – Select final business model – Approve policies and standards embodied in MOU – Endorse initial title list for archiving Final Report: June 30, 2010 WEST Overview7February 2010

8. Participant Discussions Calls to potential WEST participants during November and December 2009 to learn institutional goals and priorities, operational considerations Nearly-universal comment: NEED MORE SPACE ASAP Many libraries have not significantly drawn down print journal volumes even for JSTOR – Deterrents include: cost, other priorities, concerns about access and validation Other concerns: – May be harder to justify financial support for archiving widely- available digital materials – May be difficult to afford significant validation – May need to consider deduping storage facilities WEST Overview8February 2010

9. Discussions and thinking so far

10. Structure of Proposed WEST Business Models WEST Overview10February 2010 SelectionValidationLocationDisclosureAccessOwnershipRetentionFinancial Support Org Structure Operating Plan (how it works) Administrative Plan (how it is managed)

11. Operational Considerations Storage facility? Library-based? Archive status? Access services? How important? Volume, issue, page, none Defined term or permanent Print and electronic? Widely held even if print-only? High uniqueness? Selection Validation and Retention Archive Location Disclosure and Access February 2010WEST Overview11

12. Areas of Preference (based on initial discussions and January meeting) Hybrid (storage facilities and library-based WorldCat RAPID Validation = Yes But how much… Mixed views on retention Widely-available in electronic form Selection Validation and retention Archive Location Disclosure and Access February 2010WEST Overview12 Based on initial conversations with potential WEST participants (Fall 2009)

13. Possible Business Model 1: Multiple Storage Facilities January 7-8, 2010 WEST Planning Meeting13 University of California RLFs? Other WEST Participants Fees Services WEST Governance: Federation or Consortium Stanford University Storage Facility? Arizona State University Storage Facility? CompensationSelection

14. Possible Business Model 2: Storage Facilities and Library-Based Agreements January 7-8, 2010 WEST Planning Meeting14 University of California RLFs? Other WEST Participants Services WEST Governance: Consortium Stanford University Storage Facility? Arizona State University Storage Facility? Compensation Orbis-Cascade Alliance DPR? Others? GWLA Distributed Print Program? Selection Fees

15. Working Groups Established WEST OverviewFebruary 201015 1.Selection and validation Priorities Collection analysis 2.Access and delivery Policies Systems 3.Holdings Disclosure Policies Standards Systems 4.Business Models and Organizational Structure MOU Governance Costs and compensation

16. Next Steps WEST OverviewFebruary 201016 Organize working groups (in process – can still add members) Design Phase: February – May 2010 Refine the business model(s) Develop selection and validation criteria Analyze print holdings across participating institutions Meeting 2: early June 2010 Select final business model Approve policies and standards embodied in MOU Endorse initial title list for archiving (Future Plans: Seek Implementation Grant?)

17. Questions?