1. Teacher/Mentor Institute Awards & Judging Linda King & Lori Lazuk June 2, 2015

2. BEST Philosophy Page 2 The students will get the most from the process if they do the work The students will get the most from the process if they do the work Mentors and Teachers should help the students realize the students’ ideas Mentors and Teachers should help the students realize the students’ ideas The six-week development process is more important than the game-day competition The six-week development process is more important than the game-day competition BEST does not stand for “Beat Every Single Team” BEST does not stand for “Beat Every Single Team” BEAT EVERY SINGLE TEAM

3. Mandatory Awards (1 of 2)  Robotics Competition (Game) - Awarded to the teams whose machines finish 1 st, 2 nd, 3 rd & 4 th  Every team must submit a Project Engineering Notebook to compete  Robotics Competition (Game) includes:  seeding round matches determine 7 of 8 semi- finalists  1 wild card match – Among the remaining teams with the 4 highest Project Engineering Notebook Scores! This determines the 8 th semi-finalist  semi-final matches determine 4 finalists  final matches determine award ranking Page 3

4. Mandatory Awards (2 of 2)  Founders Award For Creative Design  Awarded to the team that best uses the engineering process for offensive and defensive capabilities in design  Most Robust Machine  Awarded to the team whose robot demonstrates excellent reliability during the competition  Software / Simulation  A NEW AWARD. More information to be provided at Kickoff Event on 12 September Page 4

5. BEST Awards  BEST Awards  Awarded to the teams who finish first, second and third in the BEST award – an optional team competition described later in this briefing Page 5

6. Optional Awards  Sportsmanship Award  Awarded to the team displaying the best attributes of sportsmanship and enthusiasm during the competition; selected by the student teams  Craftsmanship Award  Awarded to the team whose robot exhibits the best workmanship, appearance, fit and finish  Most Photogenic Machine  Most Elegant Machine  Best Marketing Presentation  Best Project Engineering Notebook  Best Team Exhibit and Interview  Best Spirit and Sportsmanship  Best Team Web Page Design  Best CAD Design Work  Best T-shirt Design  Best Mascot  Best Costume  Teacher of the Year  Mentor of the Year  Exhibit Design & Construction Award  Blood, Sweat, and Duct Tape Award  Best Middle School Team  Best Small School Team  Best Rookie Team Page 6 Decide which awards to include – some Options

7. Top Scoring Teams Receive…  BEST Award & Game Awards  First, Second & Third Place Trophies  Individual medallions  RM BEST will qualify multiple teams to advance to regional’s in the following order:  BEST Award winner, 1st place  Game winner, 1st place  BEST Award winner, 2nd place  Game winner, 2nd place  BEST Award winner, 3rd place  Game winner, 3 rd place  Game winner, 4 th place, etc. Page 7 Competing Competing in BEST Award Competing in “BEST Award” increases your chance to qualify

8. Read the Rules & Policies…  New 2015 Format  Single Rules Document w/ Game Rules, Awards & Judging Policy, Kits, etc.  Hub Specific Information in a 2 nd document with logistics and additional awards  Find last year’s Awards & Judging Policies content for reference at: BEST Robotics File Manager- 2014 Awards and Judging BEST Robotics File Manager- 2014 Awards and JudgingBEST Robotics File Manager- 2014 Awards and Judging  Use the score sheets to improve your performance & scores Page 8

9. The Project Engineering Notebook (PEN) Its Importance & Judging Page 9

10. Purpose of the Notebook  Required to compete  To document the process the team uses to design, build and test the team’s robot.  An opportunity to tell the story of your robot  Documentation is a critical aspect of the Engineering Process. It provides…  A crucial record of the process  Critical info to be shared among different groups  A checklist against requirements  Essential information for new people Page 10

11. A Notebook Required to Compete  Project Engineering Notebooks are due on Practice Day  Every team MUST submit a Project Engineering Notebook – NO EXCEPTIONS!  If a notebook is not turned in on Practice Day, your team will NOT be able to compete on Game Day  Notebooks will be returned on Game Day Page 11

12. KEEP IN MIND that the PEN is  A ticket to the Wild Card Match (Just in case your robot had ‘one of those moments’)  30% of the BEST Award score  A vital record of your team’s work (which may also be useful in portfolios, applications, etc.) Page 12

13. Page 13 Judging the Notebook  ALL notebooks are judged using the BRI score sheet & rubrics  Use the score sheet to assist you in writing/organizing your notebook  The Table of Contents should have a listing for each section on the score sheet section. This helps the Team and the Judges! Reference amplifying information in the appendix.  Scoring process - each judge scores the same section on every team’s notebook Page 13

14. Page 14 Notebook Examples  Think like a judge in preparing the PEN!  Review two sample notebook Table of Contents  2009 Wichita Homeschool  2012 STEM Academy  Use the 2014 Score Sheet to discuss / evaluate the Table of Contents  New in 2015 will be a Score Sheet Software Simulation addition which will change scoring

15. 2014 PEN Score Sheet (1 of 2) Purpose: To document the process used to design, build, and test the robot (30 Points) Possible Points Score DESIGN PROCESS (15 Points)  Implementation of the Engineering Design Process Evidence that the engineering process was effectively used. 25 Comments:  Brainstorming Approaches How well organized and productive was the brainstorming approach used and documented 25 Comments:  Analytical Evaluation of Design Alternatives Use of analytical and mathematical skills in deciding upon and implementing design alternatives 25 Comments:  Offensive and Defensive Evaluation Analysis of gaming strategies and design elements to achieve goals 25 Comments:  Safety Evidence that safety training occurred and safe practices were followed to prevent students’ misuse of tools and other devices/equipment that may result in personal injury or damage to property 25 Comments:  Support Documentation CAD/other drawings, photos, team organization, meeting minutes, test results, etc. that support the main document 25 Comments: Page 15

16. 2014 PEN Score Sheet (2 of 2) RESEARCH PAPER (4 Points) ▪ Correlation between game and how the science/technology is being used at a company/industry/research lab in the team’s state or region 10 Comments: ▪ Any related information of game theme, such as history, famous inventor(s), or major milestones. 10 Comments: ▪ Creativity in linking game theme to appropriately related science content10 Comments: ▪ Proper use of grammar and composition throughout paper, citations of sources used to gather information for paper, stayed within 2-5 page limit 10 Comments: OVERALL QUALITY AND COMPLETENESS OF NOTEBOOK (11 Points)  Submission of completed Team Demographics Form 20  Organization and appearance: Table of contents, summary, page numbers, discussion of evaluation points, linkage to appendices. 30  Adherence to specifications: Standard binder, business font no smaller than 12 pt., double-spaced (single spaced ok in tables and outlines), 30 one-sided page limit for main section, 20 double-sided page limit for appendices, 1” margins, required cover information. 30  Quality of content : Well written descriptions, clear photo labels, lack of extraneous material, etc. 30 Total300 ÷10 Final score:30 Page 16

17. Table of Contents Examples EXAMPLE 1 – Wichita Homeschool 2009 1. 1. Introduction 2. 2. Research Paper 3. 3. Implementation of the Engineering Process 1. 1. Stage 1 – Gather Requirements 2. 2. Stage 3 – Preliminary Design 3. 3. Stage 3 – Final Design and Construction 4. 4. Stage 4 – Test and Evaluation 4. 4. Brainstorming Approaches 5. 5. Analytical Evaluation of Design Alternatives 6. 6. Offensive and Defensive Evaluation 7. 7. Design Creativity 8. 8. Summary Support Documentation – Appendices - EXAMPLE 1 – Wichita Homeschool 2009 1. 1. Introduction 2. 2. Research Paper 3. 3. Implementation of the Engineering Process 1. 1. Stage 1 – Gather Requirements 2. 2. Stage 3 – Preliminary Design 3. 3. Stage 3 – Final Design and Construction 4. 4. Stage 4 – Test and Evaluation 4. 4. Brainstorming Approaches 5. 5. Analytical Evaluation of Design Alternatives 6. 6. Offensive and Defensive Evaluation 7. 7. Design Creativity 8. 8. Summary Support Documentation – Appendices - EXAMPLE 2 – STEM Academy 2012 1. Executive Summary 2. Design Process 2.1 Problem Statement 2.2 Overview of Engineering Design Process 2.3 Brainstorming 2.4 Strategy Evaluation 2.5 Robot Design 2.6 Mathematical Analysis 2.7 Programming 2.8 Robot Integration &Testing 3. Team Organization & Meeting Minutes 4. Safety 5. Research Paper 6. Appendix EXAMPLE 2 – STEM Academy 2012 1. Executive Summary 2. Design Process 2.1 Problem Statement 2.2 Overview of Engineering Design Process 2.3 Brainstorming 2.4 Strategy Evaluation 2.5 Robot Design 2.6 Mathematical Analysis 2.7 Programming 2.8 Robot Integration &Testing 3. Team Organization & Meeting Minutes 4. Safety 5. Research Paper 6. Appendix Page 17

18. PEN Judging Exercise  Review the Brainstorming Approaches in the 2009 Project Engineering Notebook submitted by Wichita Home School.  Use the 2014 PEN Score Sheet – Design Approach - Brainstorming Approaches  Use the 2014 Suggested Rubric on next page Page 18

19. Scoring Brainstorming Approaches   2014 Notebook Score Sheet:   How well organized and productive was the brainstorming approach used and documented?   2014 Suggested Rubric:   21 - 25: Approach is explicitly identified. Organization and productivity are obvious. Explanation is thorough.   16 - 20: Approach is identified. Organization and productivity are discernible. There is some explanation.   11 - 15: Approach is not identified. There is some discussion of brainstorming.   6 - 10: Discussion of approach is minimal.   1 - 5: You can tell there were ideas generated.   0: No discernible brainstorming. Page 19

20. The BEST Award Page 20

21. The BEST Award…  Presented to the team that best embodies the concept of Boosting Engineering, Science and Technology  Inclusiveness, Diversity of participation  Use of the Engineering Process, Creativity  Sportsmanship, Teamwork  Positive attitude & enthusiasm  School and community involvement Page 21

22. Important Deadline  Team’s participation in the BEST Award Competition is optional…  If a team wants to compete, notify Jenn Swanson by Friday, September 25!  email jenn.swanson@trinidadstate.edu or call TBD jenn.swanson@trinidadstate.edu Page 22

23. BEST Award Scoring  The BEST Award competition is evaluated by judges using score sheets & rubrics using the following distribution of points:  Project Engineering Notebook30 pts Project Engineering Notebook Project Engineering Notebook  Marketing Presentation 25 pts Marketing Presentation Marketing Presentation  Team Exhibit and Interview 20 pts Team Exhibit and Interview Team Exhibit and Interview  Spirit and Sportsmanship10 pts Spirit and Sportsmanship Spirit and Sportsmanship  Robot Performance 15 pts Page 23 Decide if you want Scenario 1 (include all elements above 100 pts), Scenario 2 (exclude Exhibit and Interview 80 pts), Scenario 3 (exclude Marketing 75 pts)

24. The Project Engineering Notebook was discussed in detail above! Page 24

25. BEST Award Marketing Presentations Page 25

26. 26 Presentation Purpose/Evaluation   The Marketing Team should view themselves as:   Employees of a “company” that is marketing their “product” (robot) to potential buyers/investors (judges).   An integral part of the engineering team that has designed a specialized robot.   Marketing Presentation provides information about:   Their Robotics Company and the engineering team involved in the design and construction of the product   Why their product is the best one on the market that can complete the assigned task.   Potential buyers/investors evaluate:   The company’s demographics, budget, and operations   The company’s design and manufacturing process   Marketing strategies to promote the product   The company's use of technological resources to accomplish the task. Page 26

27. 27 Presentation Guidelines  The presentation format is the prerogative of the team.  The team may provide any equipment it wishes to use.  SoCo BEST will provide a computer, projector, and screen for presentations. All other equipment needs are the responsibility of the teams.  Direct questions re: equipment/facilities /schedule to Jenn Swanson at jenn.swanson@trinidadstate.edu or call TBD. jenn.swanson@trinidadstate.edu  Call TBD at TBD for your timeslot.  Failure to voice equipment needs may result in a team not having the necessary equipment for its presentation. Page 27

28. Presentation Space 28 Page 28 UPDATE Photo

29. Important Deadline  Friday, September 25 - Deadline to sign up for Marketing Presentation participation  Notify Jenn Swanson by email or telephone, and wait for confirmation at email jenn.swanson@trinidadstate.edu or call TBD jenn.swanson@trinidadstate.edu  Select a preferred and a backup 30-minute timeslot, on the hour or half hour (i.e., 9:00am, 9:30am, 10:00am), between 9:00am and 4:30pm. Page 29

30. 30 Marketing Presentation Date  Friday, October 16  9:00am – 4:30pm  Building on Trinidad State Junior College Campus, room TBD (check-in at room TBD) Page 30

31. BEST Award Exhibit & Interviews Page 31

32. Exhibit & Interview Purpose  To creatively communicate the following information through a display and discussion with judges:  An understanding of the game theme  Demonstration of how the team has promoted BEST in the school and community  HINT: The stellar teams at Regionals talked the judges through the score sheet in order Page 32

33. Exhibit Examples Page 33

34. Exhibit & Interview Process  Judges will visit table exhibits of each BEST team between 9:00am and 12:00pm on Game Day  Teams will be visited by several judges at their exhibit  Interviews last 30 minutes Page 34

35. BEST Award Spirit & Sportsmanship Page 35

36. Evaluation of Team Spirit  Team spirit includes:  Display of vigor and enthusiasm  Use of signs, posters, t-shirts, props, etc.  Cheerleaders, mascots, costumes, bands, etc.  Band limited to maximum of 10 instruments  Bands play ONLY during team’s 3-minute round  No powered instruments, sirens, air-horns, etc.  Evidence of community involvement (e.g., community supporters present on Game Day) Page 36

37. Judging Spirit & Sportsmanship  Will occur throughout Game Day  Spirit promoted by the team during competition  Team’s conduct throughout the day  Seating area  Table display area  Game floor  Pit area Page 37

38. Evaluation of Sportsmanship  Outward display of sportsmanship  Helping other teams in need  Conduct and attitude considered befitting participation in sporting competitions  Grace in winning or losing  Evidence that students (not adults) are the robot creators, builders, pit crew Page 38

39. BEST Award Robot Performance Page 39

40. Page 40 BEST Award Robot Performance  Robot Performance will determine up to 15 points based on scores during the seeding competition:  Team finishes in top 20%15 pts.  Team finishes in top 40%12 pts.  Team finishes in top 60%9 pts.  Team finishes in top 80%6 pts.  Team scores any points 3 pts.  Team unable to score any points0 pts. Page 40