1. FY2014 Fiscal Management Sub-Certification & Management Certification Updates Presented by Diana Macias-Ollervidez

2. FY2014 Certification Process The Fiscal Management Sub-Certification and Management Certification (Certification) is required by all Department Managers (previously Account Administrators ) per UT System policy 142.1 UTS 142.1 highlights the importance of reconciling your Cost Centers as well as establishing adequate segregation of duties and internal controls Distributed in September and given two weeks for completion Sent via email from FiscalMgmtSubcert@utsa.edu FiscalMgmtSubcert@utsa.edu

3. FY2014 Certification Process Department Managers will receive a link in the email to access the Certification as well as Cost Center information. Log in with their myutsa ID & password (abc123) The Department Chairs will be certifying on behalf of the PI’s this year Plan to notify the Department Chairs via email prior to the Certification distribution since this is different than in years’ past

4. Changes in the Certification due to PeopleSoft Department Managers may have difficulty answering some of the questions on the Certification, for example: Developed an option that may help with answering those types of questions - as opposed to “yes,” “no,” or “not applicable.”

5. Changes in the Certification due to PeopleSoft Example “Yes” Answer Options: Reconciled September 2013-April 2014 and have maintained a transaction log through August 2014 Reconciled September 2013-April 2014 and have not maintained a transaction log through August 2014 Required to further explain your answer in a comment box for each response (including No and Not Applicable)  

6. Important Items to Highlight Last Statement of Account – April 2014 Department Managers must continue to review/track expenses and sign certification statement for months May – August. We are still working on the distribution date – most likely mid September and to be completed by the beginning of October Encourage your Department Managers to complete the Certification timely (2 week deadline) VPs will be notified approximately 2 weeks after the deadline of those who have not completed the Certification

7. Contact Information Diana Macias-Ollervidez Assistant Controller Office of the Asst. Vice President/University Controller 458-6915 diana.ollervidez@utsa.edu Sarah Remmert Compliance Assurance Specialist Office of Institutional Compliance and Risk Services 458-4989 Sarah.Remmert@utsa.edu

8. Questions?