1. Chapter 6 Introduction to Microsoft Project
Charts and Graphs
Gantt Chart
Pert Chart
Introduction to Microsoft Project
Work breakdown structure

2. Introduction These charts are used for Strategic Management
Project Management
Application of knowledge, skills, tools and techniques for project activities in order to meet or exceed stakeholder needs and expectation from a project.

3. Introduction Helps project manager and team in term of
Scope management
Time management
Cost management
Quality management
Charts for project scheduling
Gantt Chart, also known as (Time Line Charts)
PERT chart (Evaluation Review Technique)-network diagram.

4. Gantt Chart
A Gantt chart is a graphical representation of the duration of tasks against the progression of time.
useful tools for planning and scheduling projects.
allow you to assess how long a project should take.
lay out the order in which tasks need to be carried out.
help manage the dependencies between tasks.
determine the resources needed.

5. Advantages Gantt charts are useful tools when a project is under way.
monitor progress. You can immediately see what should have been achieved at a point in time.
Show how remedial action may bring the project back on course.

6. Gantt Chart

7. PERT chart
"PERT" developed by the United States Department of Defense as a management tool for complex military projects is an acronym for "Program Evaluation and Review Technique".
This technique was soon adapted for used in educational research and evaluation. Through PERT, complex projects can be blueprinted as a network of activities and events (Activity Network Diagram).

8. PERT chart
It is used for project scheduling. Pert charts allow software planners, or individuals to:
Determine the critical path a project must follow. Critical path is the longest overall duration, determining the shortest time to complete the project
Establish most likely time estimates for individual task by applying statistical models.
Calculate boundary times that define a time ‘window’ for a particular task.

10. Project Management Software
Among the project management software used to create charts and graph are:
Microsoft Project
Microsoft Visio

11. Microsoft Project
Ikon Microsoft Project

12. Entry Bar
Tool Bar
Title Bar
Menu Bar
Entry Table View
View Bar
Status Bar
Gantt Chart View

13. Microsoft Project-Gantt Charts
Gantt charts provide a standard format for displaying project schedule information by listing project activities and their corresponding start and finish dates in a calendar format
Symbols include:
A black diamond: milestones or significant events on a project with zero duration
Thick black bars: summary tasks
Lighter horizontal bars: tasks
Arrows: dependencies between tasks

14. Creating a Gantt Chart
The Gantt chart is constructed with a horizontal axis representing the total time span of the project, broken down into increments (days, weeks, or months).
constructed with a vertical axis representing the tasks that make up the project and constructed with a graph area which contains horizontal bars for each task connecting the period start and period ending symbols.

15. The Gantt chart also has variants such as:
Milestones: important checkpoints or interim goals for a project
Resources: for team projects, it often helps to have an additional column containing numbers or initials which identify who on the team is responsible for the task

16. Status: the projects progress, the chart is updated by filling in the task's bar to a length proportional to the amount of work that has been finished 
Dependencies: an essential concept that some activities are dependent on other activities being completed first

17. Task List
Time line

18. Milestone
Sub Task
Extra Notes

19. Starting Microsoft Project
Start a new file
Click Menu File and then New

20. To enter details of the project
Click Menu File
then Properties
Enter details on:
Title
Subject
Author
Manager
Company
Category
Keywords

21. Creating a Gantt Chart
Click on Gantt Chart icon
Click on Gantt Chart

22. Entering Tasks
Enter task name in Task Name and determine the timeline using Duration, Start and Finish Date
Enter details here

23. Entering tasks
List of tasks

24. Entering sub tasks There two ways: :
Indent. Click on the starting of task name and drag to the right
Using the buttons

25. Indent

26. Task Dependency Types

27. Connecting one tasks with another

28. Connecting Tasks Connecting Tasks
Highlight Two tasks that is going to be connected
Click Edit.
Click Link Task
Determining the dependency type
FS,
SF,
SS, FF
Double click on the first task
Click Tab Predecessor. Select the task name in the drop-down menu. Choose the dependency type.

29. Determining the dependency type
Chose the dependency type

30. Milestone Milestone Normally show the event
The time period is usually 0 or 1 day only.. Example: Start Project, End Project
Double click on the cell. Choose Tab Advance and Mark Task As Milestone.

31. Milestone
Tab Advanced
Mark here

32. Time scale To change the Time scale For example days, weeks, months
Click on Format.
Choose Timescale.
Choose the time scale unit desired

33. Time Scale
                                                                                                                                                 
Unit Of time scale

34. Gantt Chart View To update the Gantt chart view Click Format.
Click on Gantt Chart Wizard to show
Critical Path
Date
Resources

37.                                                                                                                                  
Date
Critical Path

38. Work Breakdown Structure
a results-oriented family tree that captures all the work of a project in an organized way
portrayed graphically as a hierarchical tree, tabular list of "element" and tasks or the indented task list that appears in Gantt chart schedule

39. Work Breakdown Structure

40. PERT Chart Microsoft Project

41. Starting Pert Chart in Ms Project
Click on View.
Choose PERT Chart or
Click on PERT Chart icon on the left side of Ms Project window

42. Pert Components PERT has two main components: Arrows Node/ field
Every node has information on task name, task ID, duration, start, finish and resources
Arrows shows the activities flow
Every arrows is possible to have crictical path.
2 format:
AoA (ADM) = activity-on-arrow (arrow diagramming method)
AoN (PDM) = activity-on-node (precedence diagramming method)

43. Activity-on-Arrow (AOA) Network Diagram for Project X

44. Arrow Diagramming Method (ADM)
Known as activity-on-arrow (AOA)
Every activities is presented by arrows
Node shows the starting and finishing date

45. ACTIVITY - ON – ARROW (AoA) NETWORK
The advantages are :
Show the project’s time length
Show the activities which the starting point and end point are flexible or can be edited without changing the project’s time length - float. 1 A B C D E F G 2 4 6 3 5

46. Precedence Diagramming Method (PDM)
Activities are presented by boxes
Arrows show the dependency between activities
More popular compared to ADM (AOA)
Better in showing different types of dependencies

47. Creating PERT Chart Creating PERT chart Determine the activities
Determine the flow of the activities
Estimate the time for each activities
Prepare a time-scale chart for activities to determine the critical path

48. Example: Precedence Diagramming Method (PDM) Network Diagram for Project X

49. Critical Path
The flow of activities that must be completed in order to complete the whole project
The delay in critical path will delayed the whole project.

50. Simple Example of Determining the Critical Path
Consider the following project network diagram. Assume all times are in days.
a. How many paths are on this network diagram?
b. How long is each path?
c. Which is the critical path?
d. What is the shortest amount of time needed to complete this project?

51. Determining the Critical Path for Project X

52. Total Expected Time of Project =  Activity Estimates
PERT Estimates
Activity Estimate = ((Optimistic Time + (4 x Most Likely Time) + Pessimistic Time)) 6 n
Total Expected Time of Project =  Activity Estimates
i=1

53. Activity Analysis for PERT
Predecessor
Optimistic Estimates
(Days)
(a)
Most Likely Estimates (Days)
(b)
Pessimistic Estimates (Days)
(c)
Expected Duration
(a+4b+c) 6 A
None 1 2 4
2.2 B 3 5 8
5.2 C
3.8 D
3.3 E
1.0 F
C,D
4.0 G
D,E
3.0 H
F,G
2.3 I 9
5.5 J
H,I .5
1.3

54. Possible PERT Activity Paths
Possible Paths
Path
Total
Path 1
A+B+C+F+H+J
18.8
Path 2
A+B+D+F+H+J
18.3
Path 3
A+B+D+G+H+J
18.6
Path 4
A+B+D+G+I+J
20.5*
Path 5
A+B+E+G+I+J
18.2