1. COUNTY OF RIVERSIDE OFFICE OF THE AUDITOR-CONTROLLER Capital Assets – Annual Certification April 20, 2006

2. Presentation Agenda Introduction- Hank Johnson Annual Capital Asset Certification Certification Letter- Hank Johnson Public Query- Don MacKinnon PeopleSoft Asset Management- Don MacKinnon

3. Annual Capital Asset Certification Review of the Certification Letter (Handout) - Requirement of annual certification (Government Code Section 24051) - Critical dates - Required forms and signatures - Capital Asset Physical Inventory Query

4. Annual Capital Asset Certification SPM Form AM-1 - Inventory of County Property AM-2 - Authorized Signature for Capital Assets Certification AM-3 - Contact for Capital Assets AM-4 - Capital Asset Listing Corrections AM-5 - Capital Asset Form (Acquisition, Betterment & Modifications) AM-6 - Capital Asset Transfer AM-7 - Capital Asset Disposition SPM Forms are available at the ACO web site www.auditorcontroller.org

5. Annual Capital Asset Certification Capital Asset Inventory Certification  Submit capital assets documentation to ACO (acquisitions, adjustments, betterments, transfers, recategorizations, and retirements) to ACO by May 18  Process asset acquisitions in PS AM  Department will run an asset inventory thru public query for certification  Submit capital asset inventory certification to ACO by July 10 per Government Code, Section 24051  For due dates and more information, refer to the “ACO Year- end Calendar”

6. Annual Capital Asset Certification Using the standard Capital Asset Physical Inventory public query - Path - Query Contents

7. Annual Capital Asset Certification Capital Asset Physical Inventory Query

8. Annual Capital Asset Certification Capital Asset Physical Inventory Query

9. Annual Capital Asset Certification Capital Asset Physical Inventory Query

10. Annual Capital Asset Certification Capital Asset Physical Inventory Query

11. PeopleSoft Asset Management (AM)  Adding Assets  Depreciation Calculation

12. PeopleSoft Asset Management (AM)  Adding Assets - Manual Method - Interface Method - Advantages vs Disadvantages

13. PeopleSoft Asset Management (AM) Manual Method – Capital Leases – Constructed Assets – Donated Assets  Interface Method Purchased Assets Non-Capital Assets

14. PeopleSoft Asset Management  Interface Method (Continued) Identify Capital Asset at Requisition, Purchase Order or AP Voucher AP Voucher is the best business practice Easy as 1-2-3

15. PeopleSoft Asset Management  Interface Method (Continued) Step 1 Mark Asset Check Box and select Profile ID on AP Voucher

16. PeopleSoft Asset Management

18.  Interface Method (Continued) Step 2 Mark Auto Approve Status Check Box

19. PeopleSoft Asset Management

20.  Interface Method (Continued) Step 3 Change Useful Life and Save

21. PeopleSoft Asset Management

22.  Interface Method (Continued) Easy as 1-2-3

23. PeopleSoft Asset Management  Interface Method (Continued) Advantages Disadvantages

24. PeopleSoft Asset Management  Advantages Eliminates double entry Minimizes keying errors Use Print Screens in lieu of AM-5, Capital Asset Form for new assets Provides Audit Trail Updates the General Ledger in a more timely fashion Allows Capital Asset Payments to process in a timely manner

25. PeopleSoft Asset Management  Disadvantages None

26. PeopleSoft Asset Management (AM)  Depreciation Calculation - Calculated Monthly - Journal Generated to GL - Supplemental Ledgers GOV_AC_GRP (Governmental Fund) PROP_CP_AS (Proprietary Fund)

27. Contact List for Capital Assets Henry Johnson(951) 955-3821hjohnson@co.riverside.ca.ushjohnson@co.riverside.ca.us Beverly Markwardt(951) 955-3886bmarkwar@co.riverside.ca.usbmarkwar@co.riverside.ca.us Don MacKinnon(951) 358-6319dmackinn@co.riverside.ca.usdmackinn@co.riverside.ca.us