0. United States Postal Service BlueEarth Federal Recycling Program GSA Disposal Solutions Class July 23, 2015

1. Federal Recycling Program The Transaction is Easy Program Participants
Agenda
eWaste Situation and Directives
Federal Recycling Program
The Transaction is Easy
Program Participants
Summary
Appendix

2. eWaste Situation Improper Disposal is Harmful to the Environment
The average U.S. household spends $1,407 per year on new electronics
The average home has twenty-four (24) used, unwanted electronics
130 million cell phones are retired each year
Electronics contain hazardous materials (such as lead) that cause health and environmental damage when trashed instead of recycled
Only 10-15% of all used electronics are being recycled
In a USPS survey, 35% of respondents said that they are not willing to travel ANY distance to recycle electronics at a local collection center

3. eWaste Directives Policies to Combat Electronics Waste (eWaste)
Executive Order 13693: U.S. agencies must “employ environmentally sound practices for the disposition of all agency excess or surplus electronic products”
e-CFR : GSA policy on the Disposition of Excess Personal Property1
State eWaste Regulations: 25 states have passed laws mandating statewide e-waste recycling2
1http://
2http://

4. Federal Recycling Program
USPS Introduces a Comprehensive
Recycling Program for Federal Agencies
Supplements Existing Recycling Programs
Recognized-National Strategy for Electronics Stewardship
All Domestic Sites, including
Alaska, Hawaii,
Puerto Rico, Virgin Islands, Guam
Includes Agency and Employee
Small Electronics and Printer Cartridges
At No Cost for U.S. Federal Agencies
Simple to Launch and to Use
Agency Reports 4

5. Program Overview WHAT HOW
USPS is assisting U.S. federal agencies to be more green.
Agencies and their employees can recycle qualified end of life products FREE of charge.
HOW
The USPS designated recycler receives residual value in these products.
The USPS designated recycler funds the transportation cost via US Mail from the federal agencies location to the recycler’s destination.

6. The Program Has Two Major Categories
Program Overview
The Program Has Two Major Categories
A recycling program for federal agencies on a national level for official equipment at the agency location
A recycling program for federal agency employees disposal of their employee owned property from home

7. Program Overview Web based Simple Process
For official equipment only, shipped from the agency location
For employee’s personally owned equipment only, shipped from home
Simple Process
Enter information on web site
Print label
Pack in box (not provided, recommend re-use of boxes)
USPS picks up with existing mail.
Provides a Process to Separate Federal Assets
from Employee Owned Equipment

8. Separation of Agency & Employee Property
Official Agency Assets
Shipped through secure USPS network from an agency location
No change to policy & protocols
for electronics
Security access is required to
process official agency assets on
all electronics
User name & password
Access managed by agency
Ink & toner cartridges can be
processed by any employee

9. Separation of Agency & Employee Property
Employee Owned Equipment
Recycle personally owned equipment
Shipped through secure USPS network from employee’s home
No user name and password is needed*
System asks user to confirm item is
personally owned
All qualified personally owned items can
be sent
*Employees personally owned cell phones may be entitled to payment. In these cases, employees will create a personal account with user name and password.

10. Recycled Items are Limited to the Above
What Items Qualify?
Media Games & Games Systems
DVD & Blu-ray Players
Recycled Items are Limited to the Above 10 10

11. Recycled Items are Limited to the Above
What Items Qualify?
Accessories may only be sent when packed
with cell phones or computers
Recycled Items are Limited to the Above 11 11

12. The Transaction is Easy
USPS BlueEarth Web Site
Central Depository of Information
Specific to Sustainability Programs 12

13. The Transaction is Easy
Select Get started today to link to Transaction Page

14. The Transaction is Easy
1. Select your Agency 2. Select Agency Assets or Personally Owned 3. Describe your Items

15. Security & Tracking USPS Parcel Return Service Full Network
Package pick-up via the internet
Pallet pick-ups are available – one label per box on pallet” e.g. 50 boxes, 50 labels
Ability to print more than one label at a time

16. Security & Tracking Steps Note: Instructions on Each Web Page
Enter Information
Print label
Pack in box (not provided, recommend re-use of boxes)
Schedule free pick-up
Print confirmation page for your records
USPS sends an confirmation receipt of scheduled pick-up
The mail carrier leaves a pickup notification “Thank You” letter with the customer
Record Tracking Number and track your packages via 16

17. NOTE: Add Instructions
if necessary

18. Admin Reports
Admin Log On
Log On

19. Recycling Activities Report
Accessible by designated
individuals
Contains agency and
employee transactions
Future
By Sub Agencies, Locations, etc.
Ability to create own admin user name & passwords

20. Disposition Report Disposition Reports Follows GSA & EPA
Agency Name
PO Number
Tracking Number
Serial Number
OEM
Model
Description
Pass or fail
Sanitization method
Destroyed
Wiped
Date completed
Recycling vendor
Postal code
Authority code 29
FSC Group 70
Disposition Reports
Follows GSA & EPA
reporting requirements
Reports available on line
Access via User Name & Password
Excel format
3-4 week delay from date received

21. Program Participants 21

22. Program Participants 22

23. Cartridges & eWaste
Clover Technologies Group

24. Recycler Processing
When the Electronics are Received IE: PC, Cell Phones, servers etc.
Scanned
Serial #
Model #
Information is documented on the disposition report
Data is wiped
Follows the data sanitization standards of the DOD, Standard M
Back-up to agencies existing data wipe process

25. Summary eWaste Recycling Made Simple No Cost to Activate Program
Free Pick-up
R2 Certified
Proper Re-use, Recycle and Disposal of Products
Transaction Data Captured for Sustainability Reports

26. Summary Supplements Existing Programs
National Reach 155 Million Mailboxes
Compared to other recycling programs
No need to wait for a full truck load for pick-up
Saves storage space
Proven Successes in Sustainability and Recycling Efforts 26 26

27. Next Steps Federal Agency
Concur that agency will deploy the program nationally
Complete a Memorandum of Understanding
Develop a marketing program to communicate within the federal agency 27

28. Federal Recycling Program
Thank You
Federal Recycling Program
For More Information
Ron Kecman 28

29. Appendix Appendix Clover Technologies Group Certifications
Data Destruction/Data Security Standards

30. Certifications Clover Technology Group Certifications:
ISO Environmental Certification- Independent third party validation of environmental stewardship at CES
3 Degrees Partnership- Strategic partnership supporting our renewable energy credit initiatives (REC)
EPA Green Power Partner- EPA recognition of CES’ 100% offset of energy consumption through purchase of REC’s
Waste Wise Program Participant- EPA partnership that recognizes our commitment to waste reduction
Sustainable Forestry Initiative (SFI)- Recognizes our packaging partners commitment to responsible forestry initiatives
Forest Stewardship Council (FSC)- FSC provides a credible link between responsible production and consumption of forest products
Responsible Recycling Practices (R2)- The R2 Standard sets forth requirements relating to environmental, health, safety, and security aspects of electronics recycling

31. Destruction/Data Security Standards
Clover Technologies Strategic Partners Data Destruction Standards – Hard Drives
Consistent with the data sanitization standards of the Department of Defense, DOD Standard M, and with the aid of DOD approved software for data clearing.
CORE and/or its subcontractors will utilize the following process methods:
Drive Sanitization Utility:
Triple pass overwrites characters across the drive platters
First Pass writes initial character
Second Pass writes complementary character
Third Pass writes random character
Data is rendered irretrievable by standard recovery methods
Allows multiple passes
No drive/partition size limitation
Useable on all IDE/SCSI drives
Destruction/Shredding
If the storage medium is unable to be processed via software destruction, it is physically destroyed.
All such storage mediums will be immediately placed in a secure lock box and transported for shredding.
Equipment is physically shredded and/or smelted at our Electronic Equipment Recycling Company
Compliant with DOD Standards for Classified Material

32. Destruction/Data Security Standards
Clover Technologies Destruction/Data Security
Consistent with the data sanitization, purging, or destruction practices described in the NIST Guidelines for Media Sanitation: Special Publication , and with the aid of manufacturer approved data clearing software when applicable.
CORE and/or its subcontractors will utilize the following process methods:
Digital Camera/Camcorder Memory Cards – An all in one reader should be used to remove any user data from flash or memory cards and format them to factory default settings.
Camcorder Tapes (Any type or size) - All tape-based media should have the exterior case crushed, and the internal tape severed before being scrapped.
DVD or CD Media – All DVD or CD media (rewritable or non rewritable) should be cracked in half before being scrapped
Embedded memory devices –Software specific to the correct unit should be used to sync the unit and use the reset function to remove any user data and restore them to factory default settings.
Smartphones/PDAs/Cell Phones – delete all memory files such as , photo files, calls made, contact lists, downloads, etc., remove and destroy all media SD cards and sim cards per section 2:2 above, then, select the internal “hard reset” function to reset these units to original factory default settings and test to verify full deletion.
All devices should be tested to verify the data clearing was successful. Any equipment that does not pass data clearing shall be coded as defective and scheduled to be scrapped.