1. New York State Department of Transportation
Region 8 Bundled Bridges (Ulster County)
PIN 8BOW.0B, Contract No. D900031
Draft Request for Proposals
RFP Informational Meeting
May 7, 2015

2. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact
Catherine Traina Attn: Region 8 Bundled Bridges (Ulster County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

3. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Agenda
Project Overview
Department’s Goals & Project Requirements
Scope of Work
Status of: ROW and Utilities
General Contract Information
Procurement Schedule
Alternative Technical Concepts
One-on-One Meetings
RFP Content
Quality Control & Quality Assurance
Evaluation and Selection
Additional Information and Submission Guidelines
Questions and Answers

4. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

5. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

6. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

7. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

8. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

9. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

10. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

11. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Location

12. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Goals
Replace seven Bridges in Region 8
Reconstruct highway approaches to the new structures
Ensure the safety of the traveling public
Ensure coordination with all utility owners, third parties and any adjacent construction projects
Ensure a long-service life for all Project elements to satisfy long term preservation goals
Ensure compliance with the Project’s environmental commitments and conditions

13. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Goals (continued)
Maximize the benefit of the public investment for the Project by
Providing cost-effective solutions that maximize value over the lifespan of the Bridges;
Sequencing construction to minimize effects on vehicular traffic operations;
Reducing future maintenance requirements;
Minimizing effects of construction on residential neighborhoods and business communities;
Minimize impacts on the environment.
Deliver environmentally compliant Project safely, on schedule and within budget
Provide Best Value to the Department

14. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued)
Full Bridge Replacement of seven bridges in Ulster County (BINs , , , , , & )
Removal of the existing substructures and superstructures;
Replacement of the existing bridges including new foundations, substructures, superstructures and approach slabs;
Reconstruction of approach roadways as necessary to connect existing roadways to the new bridges;
Development of a WZTC plan for each site;
Coordination with Utility Owners and/or preservation of existing utilities

15. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued)
Potential remediation and disposal of asbestos and/or lead containing materials
Fabrication and installation of new guide railing and bridge railing
Adherence to existing environmental constraints:
Threatened and endangered species
Wetlands
NYSDEC in-stream work date restrictions
Date restrictions for tree removal due to Northern Long-eared and/or Indiana Bats
Invasive plant species control
Erosion and Sedimentation Control (SPDES)

16. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) General Scope of Work (continued)
The Department owns all Right-of-Way needed for the Project.
Fee Acquisition and/or Temporary Easements have been acquired for:
BIN (Route 42 over Bushnellsville Creek)
BIN (Route 212 over Beaver Kill)
BIN (Route 54 over Mara Kill)
BIN (Route 52 over Veerkeeder Kill)
BIN (Route 213 over Rondout Creek)
BIN (Route 55 over Rondout Creek)
Acquisition maps are provided in Part 7 – Engineering Data
No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project

17. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Work Zone Traffic Control (WZTC) Requirements / Restrictions
Alternating one-lane, two way traffic may be utilized at all Project sites except BIN (Route 213 over Rondout Creek)
The maximum length of any off-site detour, as measured from one approach end to the bridge along the detour route to the other approach end of the bridge, shall be 20 miles
In lieu of an approved ATC, any off-site detour shall be routed over state highways only.
If an otherwise acceptable ATC proposes an off-site detour over roadways other than state highways, the Department will most likely issue a conditional approval requiring documentation of a commitment from the agency or agencies with jurisdiction to allow the use of their roads for the detour. Such documentation shall be provided no later than July 1, 2015
No off-site detours or lane reductions shall be permitted at any Project site between November 15 and March 1, except at BIN where the restricted dates are July 1 – January 2.

18. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities
In accordance with Part 4 – Utility Requirements, Design- Builder is responsible for:
Verifying utility facility locations;
Identifying & resolving any conflicts not yet documented;
Coordinating with utility owners for utility relocations;
Providing stakeout and final layout of utility relocations;
Protecting existing utilities;
Cost to repair damages to utilities caused by Design-Builder;
Informing the Department of all meetings/correspondence with utility owners.

19. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap
Two types of Utility Work to be discussed:
Relocations to be performed by Others
Relocations to be performed by The Design Builder

20. Relocations to be performed by Others
Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap
Relocations to be performed by Others

21. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by Others
Overhead utilities (electric and/or telecommunications) are present at all Project sites.
Any necessary relocation work will be performed by the affected utility owner.
Refer to Part 4, Appendix A for specific utility companies present at each Project site and approximate relocation time frames.

22. Relocations to be performed by Design Builder
Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Roadmap
Relocations to be performed by Design Builder

23. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DB
BIN – Town of Marbletown, Route 213 over Rondout Creek
Verizon
The Design-Builder shall install nine (9) replacement conduits on the new structure, including all hangars, rollers and other appurtenances.
It is currently anticipated that Verizon shall supply the Design-Builder with the conduits, rollers and all other appurtenances necessary for installation of the conduits
Ulster County
Install 16” diameter steel abutment sleeves and roadway sleeves to accommodate the future installation of an 8” water main across the bridge and diagonally across Route 213 west of the structure
Sleeves, including end caps, will be provided to the Design-Builder by Ulster County

24. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination – Existing Utilities – Relocations by DB
BIN – Town of Wawarsing, Route 55 over Rondout Creek
Town of Wawarsing – (Water)
Design-Builder shall be responsible for:
Installation of a 12” diameter water main along the east side of the bridge, including replacement of any hydrants or valves impacted by the project;
Removal of the existing 12” diameter waster main;
Any necessary temporary relocation(s) of the water main to maintain service during construction; and
Obtaining all necessary approvals from the Department of Health
The Town of Wawarsing shall requires two (2) weeks to review the planning, design and construction documents

25. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Utility Coordination
Three Way Coordination – Design-Builder, Utility Company & State
Coordination meeting will be held between the Department, all short-list firms, and the utility companies shortly after issuance of Final RFP.
DB Responsibilities
The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3-party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations & coordinating the work schedules.
Status of Preliminary Utility Work Agreements
Signed Preliminary Utility Work Agreements are anticipated to be included in the Final RFP

26. General Contract Information
Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031)
General Contract Information

27. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information
Lump Sum Design-Build Contract;
Best Value Selection Process (50% Price, 50% Quality);
Project Completion Date shall be the earlier of:
October 1, 2017; or
The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E)
Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD;
Early Completion Bonus if Project Completion is achieved ahead of the Project Completion Date;
Escrow Submission of Bid Documents for Successful Proposer.
Liquidated Damages:
BIN increased to $7,000 per calendar day
BIN increased to $7,000 per calendar day
Early Completion Bonuses
Project Completion: $7,000 / day (50 days max)

28. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information
There is a Schedule of Prices and a Work Payment Schedule provided in the RFP;
Schedule of Prices (Form SP)
Construction Work (7 BINS)
Design Services
Construction Inspection Services
Quality Control Services (Material Testing)
Force Account Work (amount provided by Department)
Mobilization - % of Construction + Force Account (4% max)
Work Payment Schedule (Form WPS)
Breakdown of construction work items
Input by Proposer (100% max)
Form SP: Schedule of Prices Form
Construction to be paid as Work Items (listed in Form WPS) are completed (DB )
Design, Construction Inspection & Materials Testing Paid per description in Part 2 (DB )
Force Account ($1M) may accessed if needed for unforeseen or additional Work
Mobilization is determined by the Design-Builder, but not be greater than 4% of Construction + Force Account Amounts
Form WPS: Work Payment Schedule

29. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Contract Information (continued)
Stipend to Unsuccessful Proposers (50% of Qualified Costs, $110K max.);
Must satisfy criteria in ITP General Instructions:
Pass All Pass/Fail Factors
Achieve at least 60 points on Quality Factors
Proposal must be Competitive and Reasonable
Proposal not Selected by Department as providing the Best Value
There is a Buy America Clause
There is an Iran Divestment Act Clause
There is a DBE Participation Goal of 11%
Environmental and Construction Related Permits by Design-Builder

30. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Anticipated Procurement Schedule
Activity
Due Date
Draft RFP Informational Meeting
May 7, 2015
Final RFP to Shortlisted Firms
May 20, 2015
Date Proposers may start submitting ATCs for review
May 21, 2015
Proposal period one-on-one meetings with all Proposers, specific dates to be determined.
May 26 to June 17, 2015
Final date for requests for changes to Proposer’s organization and personnel
June 15, 2015
Final date for Proposers to submit ATC’s for review
June 18, 2015
Final date for Department’s responses to ATCs submitted for review
June 25, 2015
Final date for receipt of Proposer questions
June 26, 2015
Issue Date for Final Addendum and/or answers to Proposer questions
June 29, 2015
Final Date for proposers to respond to conditional approval of ATC’s
July 1, 2015
Proposal Due
July 15, 2015
Post Proposal meetings (if required)
TBD
Selection of Best Value
August 2015
Contract Award
September 2015
Notice to Proceed

31. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) ATCs
Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which:
are submitted to the Department for review, consideration and approval prior to Proposal submittal;
have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters;
in the Department’s judgment offers an equal or superior Project.

32. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) ATCs (continued)
Proposers may submit, on a confidential basis, any number of ATCs, using Form ATC, for the Department’s approval;
The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents;
Department may provide ‘Conditional Approval’ of an ATC;
The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.
If submitting more than 1 ATC, Proposer should indicate order of priority
Proposers should advise the Department in it’s ATC if it believes a One-on-One is appropriate

33. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) One-On-One Meetings
One-On-One Meetings may be requested by proposers during the period stated in the RFP;
If One-On-One meetings are held, at least one meeting will be offered to each Proposer;
Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project;
Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;
Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.
One-on-One Meetings: Proposers to request meeting to be held during the established period.

34. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents
RFP Documents:
Instructions to Proposers
Part 1: D-B Agreement
Part 2: General Provisions, Section DB 100 and Appendices
Part 3: Project Requirements (Scope of Work)
Part 4: Utility Requirements
Part 5: Special Provisions
Part 6: RFP Plans (Directive and Indicative)
Part 7: Engineering Data
Part 8: Special Specifications (Including New DB Specifications)
Part 9: The Design-Builder’s Proposal
Part 10: RFP Addenda (If Any)
Reference Documents: On Department’s web site (Not Part of the Contract Documents)
Part 1: Interim and Project Completion Dates, Insurance Requirements, Appendices
Part 2: DB
Part 5: DB 100, Standard Spec Changes, CPM Schedule Requirements, Bearing Testing, Liquidated Damages & and Bonuses
Part 6: Indicative Only
Part 7: Engineering Data: Acquisition Maps, Biological Assessment (BIN ), Agency Approvals, Saw Mill River – Table of Key Corridor Lane Chart

35. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Request for Proposals (RFP) Documents (Continued)
RFP Documents:
Instructions to Proposers
General Instructions
Appendix A – Project Information
Appendix B – Administrative Submittal Requirements
Appendix C – Technical Submittal Requirements
Appendix D – Price Proposal Submittal Requirements
Appendix E – Forms
Appendix F – Conflicts of Interest Policy
Appendix G – Abbreviations and Definitions
Appendix E: Editable Forms to be provided with Final RFP

36. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Quality Control (QC)
Quality Control is Design-Builder’s Responsibility
Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction
Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan
Construction Inspection shall be performed by an Independent Engineering Firm (Hired by the Design-Builder)
Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder)
The Materials Testing Firm shall report to the Construction Inspection Firm
Offsite Plant Quality Control shall be performed by the Department

37. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Quality Assurance (QA)
Design and Construction Quality Assurance is the Department’s Responsibility
The Department may perform QA on any of the Design-Builder’s Design and Construction activities
The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs
Construction QA will be performed by Department staff
Offsite Plant Quality Assurance will be performed by the Department
RFP Part 2, Appendix 112C describes in detail the Department’s QA role for the Project

38. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) RFP Evaluation and Selection
Pass/Fail Evaluation Factors
Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)
Quality Evaluation Factors (50%)
Key Personnel (30points)
Management Approach (25 points)
Overall Design-Build Team Organization (7 points)
Design Management Plan (5 points)
Construction Management Plan (6 points)
Quality Control Plan (7 points)
Technical Solutions (35 points)
Design Approach (10 points)
Construction Approach (10 points)
Initial Baseline Schedule (15 points)
Project Support (5 points)
Proposal Format(5 points)
Price (50%)
Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors

39. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines
All proposals must be self-contained.
Proposals should not have links to external web sites.
Proposals should contain all information needed for evaluation.
Do not “assume the Department knows” your firm and it’s experience/qualifications.

40. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Guidelines
Submit ALL Forms required
Do not alter any Form unless indicated on the Form.
Do not add any appendices or attachments to the Forms.
Do not include photographs or illustrations unless specifically indicated.
Do not submit with Proposal:
Form SA (Stipend Agreement) => 20 Days after Proposal Due Date
Form BDEA (Bid Document Escrow Agreement)
PAB (Payment Bond (Labor and Material Bond))
PEB (Performance Bond (Faithful Performance Bond))

41. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips
Instructions to Proposers (ITP) Appendix E - Forms:
Form LSI – Letter of Subcontract Intent
Complete one form for each Tier 1 Subcontractor/Subconsultant
Dollar value on Form LSI for a DBE firm should match the dollar value on Form LDB Table 1 (List of Proposed DBEs) for that firm.
Form NC – Non-Collusion Affidavit
Form shall be signed and notarized
There is no signature line; sign at bottom of the form.
Form R – Summary of Individual’s Experience
Information presented on Form R should match information provided on resumes (project title, time spent on project, etc.)
Individual’s Total Time on Project should reflect total QUALIFYING time on project.
Project Owner should be the entity that owns the infrastructure which was constructed.
Information on this and following slides address common errors which have been seen in past DB Proposals

42. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips
ITP Appendix E – Forms (continued):
Form U – Conflict Questionnaire
Be sure to answer all questions on page 2.
ITP Appendix C – Technical Proposal
Section C4.3.1 Initial Baseline Progress Schedule
Submit appropriate number of pages
Include Major Design AND Construction activities including breakdown of work by location, type, task. Minimum required information listed in RFP.
Section C4.3.3 Gantt Chart
Usually 1 page
simplified schedule – Major construction activities ONLY.
Be sure to follow instructions – pages which do not follow the ITP instructions will be removed and not evaluated.
Form U frequently filled out incorrectly – form is signed but Questions on page 2 are not answered

43. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information – Submission Tips
Design-Builder’s Proposal Volume 2, Technical Proposal:
Section 1, Key Personnel & Firms Experience and Section 2, Management Approach Submittal
Proposed titles for this Project on Resumes should match titles on Organization Chart and Form R.
Resumes should reflect individual’s actual duties on each past project, not just a general project description.
Information should be consistent between resumes and Form R (project roles, dates, etc.)
Place resumes and Forms in the order that they are requested in the RFP.

44. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Additional Information
Responses to Proposer Questions will be posted on the Department’s Project Web Site
Reference Documents are Posted on the Department’s Project Web Site:
Reference Documents include:
Final Design Approval Reports;
Bridge Inspection Reports;
Record Plans of Roadways and Structures within the Project Limits;
Asbestos Assessment Reports;
Subsurface Exploration Boring Logs; and
Potentially others (To be Determined).

45. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Rules of Contact
Catherine Traina Attn: Region 8 Bundled Bridges (Ulster County) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York

46. Regions 8 Bundled Bridges (Ulster County) Design-Build Project (PIN 8BOW.0B; D900031) Question and Answer
Questions ?