1. A Conversation with Funders Work Plan & Budget Workshop Toronto Newcomer Office (TNO) & Toronto North LIP (TNLIP) Community Meeting, April 30, 2015

2. Agenda: o Introduction: City of Toronto – Shelter Support and Housing Administration Division Programs o Two Key Components of Grants Proposals:  Work Plan  Budget

3.  The City coordinates investments from all orders of government in the creation and operation of subsidized housing and services for people who are experiencing homelessness.  More than 340 not-for-profit community organizations work with the City to help vulnerable residents find, keep and live in affordable and permanent housing.

4. SSHA Social Housing Administration Streets to Homes Hostels Services Housing Stability Policy & Strategic Investments (HSPSI)

5.  Tenant Hotline and Outreach  Streets to Homes Program  Shelters  Drop-in programs  Multi-lingual and case management services in partnership with the community including housing help and tenants services

6.  Birkdale Residence  COSTI Reception Centre  Christie Refugee Welcome Centre  Family Residence  WoodGreen Red Door Family Shelter  Sojourn House  Toronto Community Hostel

7.  Capacity Building Networking & Collaboration Public Education & Advocacy Multi-stakeholders: community service providers, academia and City staff

8. Writing Proposal for Grants

9.  Finding grant funding opportunities  Reviewing the application requirements  Preparing an Application/Proposal  Initial and final application submissions  Seeking funder feedback on proposal  Managing approved funding

10. Work Plan  Outlines key components of your project - what you’re doing, why it matters, and the impact on the community  As a tool to: ◦ Plan and identify project goals ◦ Manage project implementation ◦ Report on results ◦ Evaluate the project

11. Key Elements of a Work Plan  Clear and Measureable OBJECTIVES  Detail ACTIVITIES include timelines  Achievable OUTPUTS  OUTCOMES that demonstrate the impact/progress

12. Work Plan - Objectives  Objective(s) providing direction to the project  Link with the objectives of the funder or the grants’ strategic plan or priorities  Develop SMART goals (Specific, Measurable, Attainable, Realistic, Time-based/timely)  Promote results-oriented project with elements of long term impact.

13. Work Plan – Activities  Define clearly the activities to be accomplished  Link Activities to stated objectives  Include details such as inputs, who, what, how  Add Milestone Schedule (timeframes and progress)  Identify the role of partnerships and stakeholders

14. Work Plan – Outputs  One or more target (Outputs) for each proposed Activity  Quantitative or qualitative  Must be measureable during the term of project  Each outputs should be a result of the activities and include details such as milestones

15. Work Plan – Outcomes  Specific and linked to Objectives  Outlining what will change as a result of the project and in what way  Qualitative and/or quantitative  Demonstrate progress, change, sustainability

16. OBJECTIVESACTIV ITIESOUTPUTSOUTCOMESMILESTONES/ NOTES

17. The Budget

18. o Review RFP for financial and budget related information and definitions of terms o Assess feasibility of your project within the RFP timelines and parameters o Identify your other revenues and resources including partnerships and in-kind contributions

19. o Proposal reviewers may look to see the budget: o Is realistic o Reflects direction of project expenses o Shows efforts to secure best value o Includes other sources of revenues and contributions o Shows reasonableness and sustainability o Shows financial health of the organization

20. o Review RFP budget information guide o Budgeting variations: o Budget by cost category o Budget by objectives or tasks o Budget narrative o Other formats

21.  Budgeting considerations: ◦ Pre-Application costs ◦ Project Costs ◦ Organizational Overhead Costs ◦ Matching contributions/Cost-Share ◦ Leveraging and in-kind contributions ◦ Future Funding

22.  Direct expenditure costs vary by funder objectives and the type of projects.  Examples of costs: ◦ Project staffing ◦ Professional and purchase of service ◦ Project supplies ◦ Project space, Rent ◦ Project transportation ◦ Office materials/supplies ◦ Equipment rental

23.  Review RFP for allowable costs and maximum Overhead Costs  Examples: ◦ Administrative staff costs ◦ Administrative professional and purchase of service costs (accounting, lawyer, etc) ◦ Building operational costs such as utilities, maintenance ◦ Insurance, security, etc.

24. Presenter: Azar Farahani, Agency Review Officer afaraha@toronto.caafaraha@toronto.ca 416-392-0068 For more information about SSHA: www.toronto.ca/housing