1. www.SharePointSaturday.org/johannesburg #SPSJHB Establishing an Effective SharePoint Governance Framework Presented by: Annelize Jonck Site Collection Administrator Nedbank Corporate Feb 2011 26 February 2011

2. www.SharePointSaturday.org/johannesburg #SPSJHB Just do it! Just get on with it! Rocket science?

3. www.SharePointSaturday.org/johannesburg #SPSJHB AGENDA

4. www.SharePointSaturday.org/johannesburg #SPSJHB Why ? Approach Same collaborative activities Fragmentation & miss- alignment of effort Organisational mandates Framework Cohesively governed environment 1. Pan-organizational activity WHY YOU NEED A GOVERNANCE PLAN

5. www.SharePointSaturday.org/johannesburg #SPSJHB Why ? Indexing of information Built-in Auto-provisioning tools 2. Searching for information WHY YOU NEED A GOVERNANCE PLAN

6. www.SharePointSaturday.org/johannesburg #SPSJHB Why ? Lack of proper management/guidelines 3. User adoption WHY YOU NEED A GOVERNANCE PLAN

7. www.SharePointSaturday.org/johannesburg #SPSJHB Why ? Without = Sites built inconsistently / conflicting content types Hard to find, share and manage information 4. Find, share and manage information WHY YOU NEED A GOVERNANCE PLAN

8. www.SharePointSaturday.org/johannesburg #SPSJHB Out of the Box Why ? OOB=Key selling Point Still requires careful planning before implementation 5. Out of the Box WHY YOU NEED A GOVERNANCE PLAN

9. www.SharePointSaturday.org/johannesburg #SPSJHB Why ? SP2010 – Tightening up of policies = vital Hard & fast rules on handling of software Behave themselves… 6. New social media enhancements WHY YOU NEED A GOVERNANCE PLAN

10. www.SharePointSaturday.org/johannesburg #SPSJHB WHERE TO START

11. www.SharePointSaturday.org/johannesburg #SPSJHB One size does NOT fit all! BEFORE YOU START?

12. www.SharePointSaturday.org/johannesburg #SPSJHB Working document BEFORE YOU START?

13. www.SharePointSaturday.org/johannesburg #SPSJHB What you want to gain from it BEFORE YOU START?

14. www.SharePointSaturday.org/johannesburg #SPSJHB Cover the bases that matter to you BEFORE YOU START?

15. www.SharePointSaturday.org/johannesburg #SPSJHB Keep it simple, make sure your users understand it BEFORE YOU START?

16. www.SharePointSaturday.org/johannesburg #SPSJHB Forum meetingsCommunicationSupport WHAT TOPICS TO COVER?

17. www.SharePointSaturday.org/johannesburg #SPSJHB TrainingRoles and ResponsibilitiesUser Guidelines WHAT TOPICS TO COVER?

18. www.SharePointSaturday.org/johannesburg #SPSJHB Mission Sites WHAT TOPICS TO COVER?

19. www.SharePointSaturday.org/johannesburg #SPSJHB Training Forum Meetings Evangelism Site Review of Plan USER ADOPTION

20. www.SharePointSaturday.org/johannesburg #SPSJHB GOV STANDARDS RESOURCES BOUNDARIES INFRASTRUCTURE FLEXIBILITY TIPS

21. www.SharePointSaturday.org/johannesburg #SPSJHB FLEXIBILITY GOV STANDARDS RESOURCES BOUNDARIES INFRASTRUCTURE Create a Policy with flexibility Bureaucratic actions: Undermine whole process TIPS

22. www.SharePointSaturday.org/johannesburg #SPSJHB Invest time establishing Gov Standards prior to implementation Implement few projects in coordinated capacity Reasonable base-line Establish future deployment FLEXIBILITY GOV STANDARDS RESOURCES BOUNDARIES INFRASTRUCTURE TIPS

23. www.SharePointSaturday.org/johannesburg #SPSJHB Attention demand Dedicated staff FLEXIBILITY GOV STANDARDS BOUNDARIES INFRASTRUCTURE RESOURCES TIPS

24. www.SharePointSaturday.org/johannesburg #SPSJHB Define clear set of responsibilities/boundaries Minimize overlap Avoid frustrations amongst community FLEXIBILITY GOV STANDARDS RESOURCES BOUNDARIES INFRASTRUCTURE TIPS

25. www.SharePointSaturday.org/johannesburg #SPSJHB Specific to your organisation Established – On-going attention Regularly monitored and evolved FLEXIBILITY GOV STANDARDS RESOURCES BOUNDARIES INFRASTRUCTURE TIPS

26. www.SharePointSaturday.org/johannesburg #SPSJHB QUESTIONS

27. www.SharePointSaturday.org/johannesburg #SPSJHB