1. Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Payroll

2. Employee’s Data View in HR System.
Agenda – First Day
Employee’s Data View in HR System.
Employee’s Service Details View in System.
Payroll Component Entries View in System.
HR to Payroll Process Flow.
Payroll Processes & Reports.
Payroll Integration with Finance. 2
IBM Confidential 2

3. Superannuation Initiation Process. Pension Forms & Reports.
Agenda – Second Day
Superannuation Initiation Process.
Pension Forms & Reports.
Pension Sanctioning.
Pension Authorization.
Retrials & Benefits Disbursement.
Regular Pension.

4. Monthly Payroll Life Cycle

5. HR-Payroll-Finance Integration

6. Logging into Oracle Application
Enter Login Credential Information to gain access.

7. Personnel Responsibility
Dealing Hand Access to HRMS Data

8. Personnel Dealing Hand Access For HR Data & Payroll Entries
Different Tasks Under HRMS Responsibility

9. DDO Access For Payroll & HR View Data
DDO Access For Payroll Run, Related Processes & Reports
DDO Read Only Access to HR Data

10. Payroll & Related Processes Access For DDO
Different Tasks Related to Payroll for DDO to Perform

11. HR Read Only Data For DDO
Different Tasks Under Read Only HR Access.

12. Clicking on “Open Employee Service Record” Task Will Open the below Form

13. Find Person Form
Enter Either Employee Name or Employee Number and Click on Find Button to Open the Record of an Employee.

14. Employee Basic Details Form
This form will show all the Basic details of an employee as already entered by Dealing Hand.

15. Employee Address Details
Clicking on Address Button will display Address Details of an Employee as already entered by Dealing Hand,

16. Employee PAN Details
Clicking on PAN Tab in Employee Basic Details Form will display PAN information of an employee as already entered by Dealing hand.

17. Employee Service Details.
Clicking on Service Details Button in Employee Basic Details Form will display Service Details of an employee as already entered by Dealing hand.

18. Employee’s Payroll & Statutory Information.
Employee’s Payroll Information in Service Details as already entered by Dealing hand.
Clicking on Statutory Information Tab in Service Details Form will display Statutory Info of an employee as already entered by Dealing hand.

19. Employee Basic Salary Information.
Clicking on Salary Information Button to know the Basic Salary Of an employee as already entered by Dealing Hand.

20. Basic Salary Information
New Page will display Monthly & Yearly Salary Of An Employee.

21. Payroll Components Information.
Click on Salary Components Button to Display all Eligible Payroll Components.

22. Payroll Components
Another Form will open and display the Information & frequency of Payroll Components as already attached by Dealing Hand.

23. Employee Pay Method Details
Click on Payroll Related Button to display Payment Method Details of an Employee as already entered by Dealing hand.

24. Employee Pay Method Details View
Clicking on Pay Method button will display another form with List Of values.

25. Employee Pay Method Details View
Double Click on Pay Method option to see Employee Payment Methods

26. Bank Details field captures the information of Bank Details.
Payment Details Form
Bank Details field captures the information of Bank Details.

27. Employee Bank Account & Related Details.
Clicking on Bank Details Field will display Bank Account & Related Details.

28. DDO Payroll Access
Choose “IASRI DDO Payroll Access Responsibility” to perform Payroll Related Activities

29. Run Payroll For Group Of Employees
Click on “Create Group of Employees for Payroll Run” to Create a Set of employees to be used in Payroll Run for Execution

30. Creating Set Of Employees
Enter the name of the Set. The same name will be used as an input Parameter for Payroll Run

31. Payroll Run For All Employees / Group Of Employees.
Click on “Run Payroll for all Employees / Group Of Employees” Task to execute Payroll Run.

32. Search for the Payroll which has to be executed
Payroll Run
Search for the Payroll which has to be executed

33. Interest & Non-Interest Bearing Advances Life Cycle

34. Non-Interest Bearing Advance : Festival Advance

35. Interest Bearing Advance : Computer Advance

36. GPF Advance & Withdrawal Process Flow

37. GPF Withdrawal Disbursement

38. Employee Wise Payroll Run Task
Form will be opened for DDO to run Employee wise Payroll.

39. Single Employee Payroll Run
Click on “Run Payroll for a Single Employee” Task to run Employee Wise Payroll.

40. Employee Wise Payroll Run
Enter Either Full Name or Number of an Employee and Click on Find Button.

41. Employee Wise Payroll Run
Core Form to run Payroll for Individual Employees

42. Employee Wise Payroll Run
Enter Date Paid & Date Earned as Last Day Of The Month before Clicking on Start Run Button

43. Employee Wise Payroll Run
Employee Wise Payroll Run is successfully Completed..

44. Validation : Employee Wise Payroll Run
Click on View Results Button to Validate the Payroll Run.

45. Validation : Employee Wise Payroll Run
Choose SOE Report option from the available list of Values and Click Ok Button.

46. Statement Of Earnings Report

47. Finance Dealing Hand Access For Payroll & HR View Data
Finance Dealing Hand Access for Payroll Processes.
Finance Dealing Hand Read Only Access for HR Data.

48. Payroll Tasks Available Under Finance Payroll Access
Different Tasks Available Under Payroll Access For Finance Dealing Hand.

49. Employee Wise PrePayments.
Click on “Process PrePayments for a Single Employee” task to run PrePayments.

50. Run Employee Wise PrePayments
A new form will be opened.

51. Employee Wise PrePayments
Enter Either the Full Name or Number for whom PrePayments have to be run and Click on Find Button.

52. Employee Wise PrePayments
New Form will be opened and it can be used to Validate the Payroll executed by DDO before running the PrePayments.

53. Employee Wise PrePayments
Click On View Results Button to Validate the Payroll Run. New Form will be opened.

54. Employee Wise PrePayments
Double Click on SOE Report to Validate the Payroll Results.

55. Statement Of Earnings Report

56. Start PrePayments
Click on Start Pre-payments Button to run Pre-Payments of an Employee and generate a report by the name : “ICAR Employee Payment Mode Report”

57. Validating Pre-Payments Process
Click on View Results Button to Validate Pre-Payments Process. Another form will be opened.

58. Verifying PrePayment Results
Double Click on Payment Methods to Validate the Pre-Payment Process.

59. PrePayments Status
Another Form will be opened displaying the Status of Pre-payments Process.

60. Start Payroll Archival
Click on Start Archive Button to run Payroll Archival for Payslip Generation.

61. Payroll Archival
Payroll Archival has been successfully completed and Payslip can be generated after this Stage.

62. Verifying Employee Wise Payroll Process Results.
Click on “Verify Employee Wise Payroll Process Results” to review the Payroll Processes being executed at Employee level for each period.

63. Verifying Employee Wise Payroll Process Results.
A form will be opened to review the Payroll Processes and their Statuses already executed.

64. Verifying Employee Wise Payroll Process Results.
Enter either Full Name or Number as a Search Criteria and then Click on Find Button for System to display all Payroll Processes already executed for the same employee.

65. Verifying Employee Wise Payroll Process Results.
System will display period wise information of all Payroll Processes and their Status.

66. Reviewing Payroll Process Results
Click on “Verify Payroll Process Results” to review the Status of all Payroll Processes

67. Reviewing Payroll Process Results

68. Reviewing Payroll Process Results

69. Reviewing Payroll Process Results

70. Reviewing Employees Processed in Payroll

71. Reviewing Employees Processed in Payroll

72. Investment Declaration & Approval For Accurate Income Tax Calculation

73. Income Tax Proofs Approval
Click on “Search Tax Declaration” to Approve Income Tax Proofs.

74. Income Tax Proofs Approval

75. Quarterly & Annual Archival & Tax Returns.
Click on “Quarterly Payroll Archival” task to Archive Quarterly Payroll Runs.
Click on “Annual Payroll Archival” to Archive Yearly Data after the Completion of all the Payroll runs in a Financial year.
Click on “Employee Quarterly Tax Returns” task to generate Quarterly Tax Reports.
Click on “Employee Annual Tax Returns” to generate Form16 of employees.

76. Arrear Payment

77. Arrears Payments : A Pre-Payroll Process
Click on “Arrear Notification Report” task to review all the Employees Eligible to get Arrear Payment.
Click on “Arrear Process” task to attach Arrear Components with all the Eligible Employees.

78. Appendix