1. RTD/E.2/JL1 CARERA THE IMPACT OF CAP REFORM ON THE EMPLOYMENT LEVELS IN RURAL AREAS Kick off meeting CRETE; 16 – 17 March 2006 Martin Greimel Project Officer European Commission Directorate-General Research Directorate E: Biotechnology, Agriculture and Food

2. RTD/E.2/JL2 Project Officer Organize the evaluation of proposals Contract negotiation Project management and monitoring Specific tasks on Unit level –Interservice consultation, reports –Cost Technical Committee –Preparation of FP7, TP on Forestry Organization of workshops, conferences, etc.

3. RTD/E.2/JL3 Ensure that the Consortium fulfills the contract with the EC (deliverables) Ensure that money is transferred as quickly as possible My job is to catalyze the interactions between the Consortium and the European Commission

4. RTD/E.2/JL4 Changes are expected Changes will be accepted You will be doing scientific research and results cannot be predicted Thus: - Inform the EC as early as possible - Suggest what should be done to compensate BUT

5. RTD/E.2/JL5 Project Monitoring By Commission Project Officer New philosophy: –FP5: detailed monitoring of inputs –FP6: strategic monitoring of outputs Review schedule –Periodic report (yearly) –Final report Financial audit (at the end of the project)

6. RTD/E.2/JL6 Periodic Report Delivery and Approval * Only in the first periodic report

7. RTD/E.2/JL7 Periodic Activity Report Front page (Guidelines for reporting, Appendix 3) Publishable executive summary Project objectives and major achievements during the reporting period Workpackage progress of the period (incl. Appendix 2; Tables 1&2 on Deliverables and Milestones)

8. RTD/E.2/JL8 Forms (see guidelines for reporting)

9. RTD/E.2/JL9 Periodic Activity Report Front page Publishable executive summary Project objectives and major achievements during the reporting period Workpackage progress of the period Consortium management Other issues (such as ethics) Plan for using and disseminating the knowledge –Publishable results –Non-publishable results Front page (Guidelines for reporting, Appendix 3) Publishable executive summary Project objectives and major achievements during the reporting period Workpackage progress of the period (incl. Appendix 2; Tables 1&2 on Deliverables and Milestones) Consortium management Plan for using and disseminating the knowledge (see guidelines for reporting, Appendix 1) Exploitable knowledge and its use Dissemination of knowledge Publishable results

10. RTD/E.2/JL10 Periodic Management Report Front page (Guidelines for reporting, Appendix 3) Justification of costs and resources –Brief description of work performed by each contractor – Budgeted vs. actual costs by contractor and major cost items (Appendix 2; table 3) –Budgeted vs. actual person-months by contractor and work package (Appendix 2; table 4) –Explanation of deviations

11. RTD/E.2/JL11 Budgeted vs. actual costs by contractor and major cost item (Appendix 2; Table 3)

12. RTD/E.2/JL12 Budgeted vs. actual person-months by contractor and work package (Appendix 2; Table 4)

13. RTD/E.2/JL13 Periodic Management Report Front page (Appendix 3) Justification of costs and resources –Brief description of work performed by each contractor – Budgeted vs. actual costs by contractor and major cost items (Appendix 2; table 3) –Budgeted vs. actual person-months by contractor and work package (Appendix 2; table 4) –Explanation of deviations Financial statement by activity by contractor (Appendix 7) Summary financial report (Appendix 7)

14. RTD/E.2/JL14 Financial statement by activity by contractorfor a STREP (App. 7) Research and Technological Development / Innovation (A) Demonstration (B) Training (C) Management of the Consortium (D) Other Specific Activities (E) Total (F) = (A)+(B)+(C)+(D)+(E) Contrac tor Third Party(ie s) Contrac tor Third Party(ie s) Contrac tor Third Party(ie s) Contrac tor Third Party(ie s) Contrac tor Third Party(ie s) Contrac tor Third Party(ie s) Direct costs Of which subcontracting Indirect costs Adjustments to previous period(s) Total costs The summary financial report collates this information into one sheet.

15. RTD/E.2/JL15 Cost statements The costs should be in accordance with the budget – check this before cost statements are submitted to coordinator You have some flexibility to change the balance between personnel costs and other costs without informing EC first Major (20%??) changes must be approved by EC (beforehand)

16. RTD/E.2/JL16 Reporting Guidelines http://cordis.europa.eu.int/fp6/project- management.htm Details on elements of the periodic reports (activity and management) Templates to be used

17. RTD/E.2/JL17 You are collectively responsible for this project You are collectively responsible for the deliverables Resources can be reallocated among partners in order to reach the deliverables Nobody gets a single Euro before the scientific report and cost statements from all partners are approved

18. RTD/E.2/JL18 the coordinator can probably answer some questions without contacting EC The coordinator might think the other partners should be informed about the question and the answer Please direct all questions you have to the EC via the coordinator

19. RTD/E.2/JL19 Thank you for your attention