1. Fall 2010

2. General Reminders  Please do not start screening children until they have had 2 weeks to adjust to being in Head Start/ Early Head Start  Screenings are to be completed in BLUE INK only!  Completed and partially completed screening forms and results are considered confidential and should be kept locked up when not being used

3. General Reminders  The screening tools we use (PLS-4, ASQ:SE) do NOT diagnose the children. Kids can only be diagnosed by a licensed professional, such as an LSP (Licensed Speech Pathologist).  Screening results and other information needs to be entered into Child Plus before filed. If it’s not in Child Plus, it did not happen!!!  If a child does not pass one of the screenings, we do not say s/he “failed” only that s/he might need further evaluation.

4. General Reminders  If a child does not pass the PLS-4 screening or ASQ:SE, an ICOPA meeting will need to be scheduled with the parent. The ICOPA meeting is used to determine what the parent wants the next step to be.  MH/D staff is available to meet with parents to further explain mental health and disability services and the referral process in order to help the parent make an educated decision.  In order for us to count a child as diagnosed, we must have either an IEP or an IFSP in hand! No other forms of documentation will do!

5. General Reminders  We have updated ALL of our forms and procedures. Please throw away ALL old forms and procedures!  You can tell the difference by the logo and the updated date and/or PC approval date.  All new forms are on the website.  Remember to protect the confidentiality of the families we serve.  Do NOT talk to parents about other children.  Be careful in your “public” discussions, whether in the hallway with parents/volunteers present or away from the center at a restaurant or store.  Do NOT fax forms to us. You can scan the document in and email it to us or you can use the inter office mail system.

6. Mental Health Reminders  ASQ:SE (Ages and Stages Questionnaire: Social-Emotional)  Needs to be completed face-to-face with the parent/guardian  Parent may not understand questions  Gives you insight into how to work with the child in the classroom  DO NOT SEND HOME FOR PARENT TO COMPLETE!!!

7. Performance Standard § 1304.24 (a) (1) (2) (a) Mental health services. (1) Grantee and delegate agencies must work collaboratively with parents (see 45 CFR 1304.40(f) for issues related to parent education) by: (i) Soliciting parental information, observations, and concerns about their child's mental health; (ii) Sharing staff observations of their child and discussing and anticipating with parents their child's behavior and development, including separation and attachment issues; (iii) Discussing and identifying with parents appropriate responses to their child's behaviors;

8. Performance Standard § 1304.24 (a) (1) (2) continued (iv) Discussing how to strengthen nurturing, supportive environments and relationships in the home and at the program; (v) Helping parents to better understand mental health issues; and (vi) Supporting parents' participation in any needed mental health interventions. (2) Grantee and delegate agencies must secure the services of mental health professionals on a schedule of sufficient frequency to enable the timely and effective identification of and intervention in family and staff concerns about a child's mental health;

9. Consent Form

11.  Added line “This authorization is good for 12 months from the date signed or at such time that the child is no longer enrolled in the program.“ This is the only change.

12. Consent Form  MUST be completely filled out BEFORE the parent signs. The parent needs to know what s/he is signing for legal and ethical reasons. 1. Write in the date 2. Check either “Release Information” or “Request Information” a.“Release”- if you are getting permission to send something to another agency (i.e., submitting educational records to elementary school child is transitioning to) b.“Request”- if you are getting permission to receive something from another agency( i.e., trying to obtain an ARD/ IEP from the school district)

13. Consent Form 3.Write in child’s name and DOB 4. “Name and position of staff person” refers to the SPCAA employee that is requesting/ releasing the info and “Name of Agency” would be SPCAA Head Start/ Early Head Start 5. Write the address that records need to be sent if requesting documents 6. “Person/Agency to whom request made- Person/Agency making request” is where you put the info on the other agency with whom you are trying to communicate 7. Write in the other agency’s address

14. Consent Form 8. Mark the type of records you are trying to release or obtain. 9. Fill in either your information or the information of the SPCAA person who asked you to obtain the consent in the line for “SPCAA Staff Person” and “Telephone Number” 10. Explain the purpose of the form to the parent. 11. Ask the parent to read the two statements above the signature lines and to either mark “yes” or “no” for each statement. 12. Ask the parent to sign and date on the appropriate line.

15. ICOPA (Individualized Child Outcome Plan of Action)

16. ICOPA

17. ICOPA Process  There must be 3 people present at the ICOPA meeting. (EX: parent, teacher, FSW)  ICOPA form is to be used prior to referral when a child does not pass one of the screenings.  ICOPA meeting is used to discuss screening results or other concerns with a parent and to determine what the parent wants to do next.  Rescreen in 3 weeks  Immediate referral  Make sure the ICOPA and all relevant screenings are inputted in Child Plus.

18. Inter-Intra Agency Referral Form

20. Referral Performance Standard § 1308.6 Assessment of children (e)(1)(3) (e) The disabilities coordinator must arrange for further, formal, evaluation of a child who has been identified as possibly having a disability, the third step. (1) The disabilities coordinator must refer a child to the LEA for evaluation as soon as the need is evident, starting as early as the child's third birthday. (3) Parental consent in writing must be obtained before a child can have an initial evaluation to determine whether the child has a disability.

21. Inter-Intra Agency Referral  Remember to submit relevant documents with your MH/Disabilities Referral form:  For MH Referrals:  Behavior Tracking Forms  For Disability Referrals  Physical  Hearing screening results  Vision screening results  Articulation screening (i.e., PLS-4)

22. Disability Changes/ Reminders  MH/D information is moving from flap 7 to flap 2  We must have 10% of our enrollment be children with disabilities…. We can’t do that without your help!  We don’t know if there are potential concerns about a child unless someone tells us  If a parent expresses concerns about the child’s development, see if they might want a referral to MH/D staff. We can meet with them and explain in more detail the kinds of services we can refer them for.  If the parent does want more information, fill out an Inter- Intra Agency Referral Form and send it to MH/Disabilities  Send referral forms to us as soon as completed so that we can start the process as soon as possible.

23. Mental Health & Disability Trainings  MH/D staff are available to do individual trainings as needed/requested.  ASQ:SE administration  PLS-4 screening administration  Behavior Tracking Forms

24. Let’s Review! TRUE or FALSE: It is okay to send the ASQ:SE home with a parent as long as they bring it back before the 45 day deadline.

25. Let’s Review! FALSE

26. Let’s Review! What writing instrument should be used to complete ASQ:SE and articulation screenings?

27. Let’s Review!  BLUE INK PEN

28. Let’s Review!  On what flap of the brown folder is Mental Health and Disability documentation going to be found?

29. Let’s Review! FLAP 2

30. Let’s Review! True or False: It is okay to have a parent sign the consent form first and then fill it out later.

31. Let’s Review!  False!

32. Let’s Review! At what point in the school year do we need to have 10 % of our enrollment be children with disabilities?

33. Let’s Review!  By the middle of the year

34. Let’s Review!  Complete the following statement: If it’s not in Child Plus…

35. Let’s Review!  IT DIDN’T HAPPEN!

36. Questions? Jennifer Crookham (806) 891-2156 Blanca Herron (806) 893-5827 Leigh Wells (806) 893-3167