1. Meetings and minutes

2. Meetings
Roles:
Chairman
Minutes secretary
Participants

3. Meetings: tasks (1) Chairman: Make/send agenda Chair the meeting:
Summarise
Draw conclusions
Make sure everyone sticks to the agenda
Watch time schedule

4. Meetings: tasks (2) Minutes secretary: Summarise the discussion
Short and business like
Write down: who said what
Summarise per agenda point

5. Agenda: Items “A meeting of … was held on… at…” Present were….
Absent were…
Minutes secretary…
Agenda items 1…x

6. Agenda items (1) Call to order Review the agenda
“… called the meeting to order at…”
Review the agenda
Approve, adjust if necessary
Papers received and sent
Approval minutes
“… presented the minutes of…. Motions were made, seconded and unanimously adopted. The minutes were approved as presented”.

7. Agenda items (2) … … etc. Any other business Adjournment
“There being no further business to come before the meeting, the meeting was adjourned at….”