1. Integrating Microsoft Project with Other Programs
Lesson 10

2. Skills Matrix Skills Matrix Skill
Use a GIF image to display project information
Copy and paste with Microsoft Project
Copy an image from Project and paste it into another document
Use other file formats in Microsoft Project
Use a different file format in Microsoft Project
Skills Matrix

3. Microsoft Project’s Copy Picture Dialog Box
Enables you to convert the image for screen, printer, or to a GIF file
Specifies the location of the GIF file
Enables you to copy all of the rows on the screen or just selected rows
Enables you to copy the image as shown onscreen or for a specific date range
Software Orientation

4. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information
Click Project
Point to Filtered for: All Tasks
Click Summary Tasks
Use a GIF Image to Display Information

5. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Click View
Click Zoom
Click Entire Project
Click OK
Use a GIF Image to Display Information

6. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Tasks are collapsed to show summary tasks
Entire project is visible in the active window
Use a GIF Image to Display Information

7. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Click the Copy Picture button
Under the Render image label, Click TO GIF image file
Use a GIF Image to Display Information

8. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Project suggests that you save the file in the same location as the practice file and with the same name, except with a .gif extension
To GIF image file option selected
Use a GIF Image to Display Information

9. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Click OK
Click View
Click Toolbars
Click Web
Use a GIF Image to Display Information

10. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Click Go on the Web toolbar
Click Open Hyperlink
Click Browse
Use a GIF Image to Display Information

11. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Select GIF Files from the Files of Type box
Locate and select the Don Funk Music Video 10 GIF image that you saved earlier
Click Open
Click OK in the Open Internet Address dialog box
Use a GIF Image to Display Information

12. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
The Gantt Chart view is saved as a GIF file, which you can view in a browser or graphics editing program
Use a GIF Image to Display Information

13. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Close the program you used to display the GIF file
If the view does not return to Microsoft Project, select Don Funk Music Video 10 from your Taskbar
Use a GIF Image to Display Information

14. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
Project supports the standard copy and paste functionality of most Microsoft Windows programs
Project also has an additional feature called Copy Picture
Copy Picture enables you to take a snapshot of a view
Use a GIF Image to Display Information

15. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
You have several options with Copy Picture
You can copy the entire view that is visible on the screen
You can copy just selected rows of tables
You can copy a range of time that you specify or show on the screen
Use a GIF Image to Display Information

16. Use a GIF Image to Display Information
Use a GIF Image to Display Project Information (cont.)
With any of these options
You can copy onto the windows clipboard
You can save the image to a GIF file
Use a GIF Image to Display Information

17. Copying and Pasting with Project
Copy an Image from Project and Paste It into Another Document
Make sure your screen shows project summary tasks zoomed to show the entire project
Click Copy Picture
Under the Render image label, select For screen
Click OK
Copying and Pasting with Project

18. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
Start Microsoft Word or WordPad
Open the Letter to Agent document from your Lesson 10 folder
Highlight the phrase “(Insert summary Gantt Chart here)”
Click Paste in Word or WordPad
Copying and Pasting with Project

19. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
Letter to Agent document containing snapshot of Gantt Chart view
Snapshot of Gantt Chart was inserted here
Copying and Pasting with Project

20. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
You can copy and paste data to and from Project using the various commands in Project
Copy
Copy Picture
Copy Cell
Paste
Paste Special
Copying and Pasting with Project

21. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
When you copy data from Project, you have two options
Copy text from a table and paste it as text into the destination program. You can edit data in the destination program.
Copy a graphic image of a view from Project and paste it as a graphic image in the destination program. The image can only be edited with a graphics editing program.
Copying and Pasting with Project

22. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
When you paste data into Project, you have two options
You can paste text into a table in Project
You can paste a graphic image and/or OLE object from another program
Copying and Pasting with Project

23. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
The graphic image or OLE object from another program can be pasted
Into a graphical portion of a Gantt chart view
Into a task, resource, or assignment note
To a form view
To a header, footer, or legend of a view report
Copying and Pasting with Project

24. Copying and Pasting with Project
Copy an Image and Paste It into Another Document (cont.)
When pasting text as multiple columns
Make sure the order of the information in the source program matches the order of columns in the Project table
Make sure the columns in the source program support the same type of data as do the columns in Project
Copying and Pasting with Project

25. Using Other File Formats in Project
Use a Different File Format in Microsoft Project
Project 2007 has a security setting that may prevent you from opening legacy or non-default file formats
If you see a dialog box with a warning message when you try to open a file, you may need to change your settings
Using Other File Formats in Project

26. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
On the menu bar, click Tools  Options
Click the Security tab
Under Legacy Formats, select Prompt when loading files with legacy or non-default file format
Using Other File Formats in Project

27. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Click File
Click Open
In the Files of type box, select Microsoft Excel Workbooks
Locate the folder where the Sample Task List workbook file is saved
Using Other File Formats in Project

28. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Double-click the Sample Task List file
The Import Wizard appears
Click Next
Select New map
Click Next
Using Other File Formats in Project

29. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Select As a new project
Click Next
Select Tasks
Select Import includes headers
Using Other File Formats in Project

30. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Click Next
Select Task List from the Source worksheet name list
Using Other File Formats in Project

31. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Select the worksheet name from the source file here
Use this section to specify how you want to map the fields
Preview area shows how data from another file format will be mapped to Project
Using Other File Formats in Project

32. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Click Next
Click Finish
Using Other File Formats in Project

33. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Click Yes
Using Other File Formats in Project

34. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
After data is imported, it appears as an unlinked sequence of tasks, ready to be edited
Using Other File Formats in Project

35. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Project uses export maps when saving data to other file formats
Export map — Specifies the exact data to export and how to structure it
Using Other File Formats in Project

36. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Project uses import maps when opening data from another file format
Import map — Specifies the exact data to import and how to structure it
Using Other File Formats in Project

37. Using Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
The same maps are used for both opening and saving data, so they are often referred to as import/export maps or data maps
Data maps — Allow you to specify how you want individual fields in the source program’s file to correspond to individual fields in the destination program
Data maps can be used over and over
Using Other File Formats in Project

38. You Learned How to Summary
Use a GIF image to display project information
Copy and paste with Microsoft Project
Use other file formats in Microsoft Project
Summary