1. Overview of Grants Process Prof. James Machoki M’Imunya Principal Investigator, IEARDA University of Nairobi, Kenya

2. Presentation Plan Institutional research and grants culture Identification of grant opportunities Evaluation of grant feasibility Grant application process Grant decision-making (award/decline) Grant compliance Performance measurement and reporting Closeout Sustainability

3. Grants Management Cycle Closeout Institutional Research and Grants Culture Sustainability

4. Institutional Research/Grants Culture Top leadership’s role Centralized office of research and grants support Coordinated grants writing, submission, and award management

5. Institutional Research/Grants Culture (cont.) Policies and guidelines Human capacity building Databases for donor agencies Linkages and partnerships

6. Identify Grant Opportunities Efficient support systems for grants identification and writing Research and grant opportunities dissemination to faculty and students Support for grants proposal writing

7. Evaluate Grant Feasibility Identify appropriate institutional team and relevant collaborating institutions Match the goals and objectives of the grant with the national needs and institutional core mandates Provide relevant support to the grant writing team

8. Grant Application Process Prepare the grant application proposal and other required documents Submit in line with funding agency requirements and institutional guidelines/policies

9. Grant Decision: Award Granted Based on peer reviewers guided by a set donor agency’s evaluation criteria and the quality of the grant application submitted Celebrate success!

10. Grant Decision: Award Declined Mechanisms of addressing possible negative effects to grant writing team Lessons learned: reviewers’ comments If applicable, reapply

11. Grant Compliance Familiarization with donor and recipient institutional financial policies and guidelines Adherence to project implementation strategy

12. Performance Measuring and Reporting Monitoring and evaluation Tracking, documenting, and reporting on project performance Information-based decision-making to improve performance

13. Closeout Documentation Due within 90 days of project end date: Final progress report Final Federal Financial report Final inventions statement and certification (if applicable)

14. Closeout Documentation (cont.) Retention of records: 6 years for official files If open audit, litigation, and/or administrative proceeding are possible, the retention period may be longer

15. Sustainability Strategies and mechanisms to be integral components of the project implementation strategy Short- and long-term impact Continuation of funding