1. Karen Epps, ED Program Officer June 26, 2015
Institutional Service Strengthening Historically Black Colleges and Universities
2015 Technical Assistance Workshop
Karen Epps, ED Program Officer
June 26, 2015

2. AGENDA Grant Closeout SAFRA Grant Awards Revisions Important Dates
Q & A
2015 Technical Assistance Workshop

3. GRANT CLOSEOUT Phases of closeout process Liquidation - 90 days
Suspension – Six months
Manual Closeout – Six months
Closed - Complete
2015 Technical Assistance Workshop

4. GRANT CLOSEOUT Grants are closed when The project period has ended
Submission of required reports
Zero funds available
2015 Technical Assistance Workshop

5. GRANT CLOSEOUT Compliance √ Non-Compliance ╳
▶ Required documentation ▶ Missing documentation
▶ Satisfactory documentation ▶ Unsatisfactory documentation
▶ G5 acceptance of financial ▶ Failure to meet grant
status terms
▶ Fulfillment of grant terms ▶ Unresponsiveness
2015 Technical Assistance Workshop

6. GRANT CLOSEOUT Required documentation Final Financial Report
Final Performance Report
Final Financial Report
Accounting of Property
Confirmation of Unspent Funds
2015 Technical Assistance Workshop

7. Grant award records must be retained for three years
GRANT CLOSEOUT
Grant award records must be retained for three years
2015 Technical Assistance Workshop

8. SAFRA AWARD The current SAFRA grant awards Ends September 30, 2015
Ensure all funds are encumbered by 9/30
Submit a no cost extension if needed
Prepare for the award closeout
2015 Technical Assistance Workshop

9. SAFRA AWARD The new SAFRA grant award
A 5-year grant award (10/1/15 – 9/30/20)
Must submit application through G5
Due date is August 31, 2015
Specific instructions forthcoming
2015 Technical Assistance Workshop

10. SAFRA AWARD Legislatively Allowable Activities
(1) purchase, rental, or lease of scientific or laboratory equipment for educational purposes, including instructional or research purposes;
(2) Construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services;
(4) Academic instruction in disciplines in which Black Americans are underrepresented;
(5) Purchase of library books, periodicals, microfilm, and other educational materials, including telecommunications program materials;
(10) Establishing or enhancing a program of teacher education designed to qualify students to teach in a public elementary or secondary school in the State that shall include, as part of the program, preparation for teacher certification
2015 Technical Assistance Workshop

11. SAFRA AWARD Legislatively Allowable Activities
Physical or Natural Sciences
Mathematics
Computer Science or Information Technology or Science
Engineering
Language Instruction
International Affairs
Nursing or Allied Health Professions
2015 Technical Assistance Workshop

12. SAFRA AWARD The new SAFRA grant award
Must submit application through G5
Specific instructions forthcoming
Deadline is 4:30PM, August 31, 2015
Early is on time!
2015 Technical Assistance Workshop

13. REVISIONS Changes requiring prior approval Budget Scope or Objective
Key Personnel
Absence/Reduction of Project Director’s Time
Transfer of Funds
Subawarding or Contracting Work
2015 Technical Assistance Workshop

14. REVISIONS Submit Prior Approval Requests Case by case basis In writing
30 days to respond
Consult with your Program Officer
2015 Technical Assistance Workshop

15. All DATES are subject to CHANGE
Important Dates
July 6, Award Letters ed to Institutions
August 31, Phase II Data Due
HBCU:
SAFRA: G5 and signature pages to
September 1-30, 2015 Review of applications and budgets
October 1, Funds available via G5
All DATES are subject to CHANGE
2015 Technical Assistance Workshop

16. HBCU Program Staff Darryl Davis South Carolina and Texas
Karen Epps Florida and Tennessee
Shanesia Hadley Pennsylvania, Missouri and Oklahoma
Wendy Lawrence Arkansas, Maryland, North Carolina and Ohio
Bernadette Miles Delaware, District of Columbia, Kentucky, Mississippi and Virginia
Stacey Slijepcevic Alabama
Winston Skerrett Georgia, Louisiana, Virgin Islands and West Virginia
Sheryl Wilson HBCU Master’s Program
2015 Technical Assistance Workshop

17. HBCU and PBI Grants Division
Program Leads
Darryl Davis PBI Master’s Program
Karen Epps Minorities and Retirement Security Program
Bernadette Hence Minority Science and Engineering Improvement Program
Wendy Lawrence HBCU Programs
Bernadette Miles PBI Programs
Stacey Slijepcevic Minority Science and Engineering Improvement Program
Winston Skerrett HBGI Program
Sheryl Wilson HBCU Master’s Program
2015 Technical Assistance Workshop

18. Program Staff
Contact Information
Darryl Davis (202)
Karen Epps (202)
Shanesia Hadley (202)
Bernadette Hence (202)
Wendy Lawrence (202)
Bernadette Miles (202)
Stacey Slijepcevic (202)
Winston Skerrett (202)
Sheryl Wilson (202)
Donald Watson, Director (202)
2015 Technical Assistance Workshop

19. QUESTIONS
2015 Technical Assistance Workshop

20. Thank you!!! IMPORTANT DISCLAIMER
This presentation has been prepared by Karen Epps, Program Officer with the U.S. Department of Education. The information contained in this presentation is believed to be accurate and represents the most current information on the subject. However, the preparer reserves the right to amend or replace the content of this presentation at her discretion. The information as outlined is the property of Program Officer Epps and should not to be changed or altered in any way without her expressed, written permission.
2015 Technical Assistance Workshop