2. Instructional Guide for Inserting Clipart into Microsoft Applications Created by Amy Black July 5, 2003

3. Microsoft Applications  Welcome to the training station.  Select the Microsoft Application that you would like to learn. Word Excel PowerPoint Access

4. Word  There are two different ways to insert a picture into a word document. Way One Way Two

5. Word – Way One  Go to Insert  Go next to Picture  You will have two choices Clip Art From File

6. Word - Way One  When you select Clip Art you will have the choices broken down into categories.  Click on a category and then choose from one of the many clip art pictures.  Home Home  Way Two Way Two

7. Word - Way Two  The second way is to go to the From File option.

8. Word - Way Two  This option allows you to locate a picture saved onto a disk or on the hard drive.  Home Home  Way One Way One

9. Excel  Excel is very similar to Word. Here are two ways to insert a picture. Way One Way Two

10. Excel - Way One  Go to Insert  Go to Picture  Select either Clip Art or From File

11. Excel - Way One  If you select from Clip Art the pictures will be organized by category.  If you go into the Communication category you can select from one of these pictures, shown to the right.  Home Home  Way Two Way Two

12. Excel - Way Two  If you select From File You will follow these steps. Go to Insert Then Picture And select From File

13. Excel - Way Two  Then click on the correct location of the picture and insert it by using the following example.  You can pick the location by using the Insert Picture Dialog Box.  Home Home  Way One Way One

14. PowerPoint  There are two different ways to insert a picture into a PowerPoint documents. Way One Way Two

15. PowerPoint - Way One  Go to Insert  Go next to Picture

16. PowerPoint - Way One  Then click on Clip Art

17. PowerPoint - Way One  Once selected you will go to a different screen.  Each clip art image is filed under a different category.  Click on the category that you would like and then select the clip art image and insert it.  Home Home  Way Two Way Two

18. PowerPoint - Way Two  The second way is to insert a picture that is saved or has been downloaded to a different location.

19. PowerPoint - Way Two  To to Insert  Go next to Picture

20. PowerPoint - Way Two  Then click on From File

21. PowerPoint - Way Two  Once there you will encounter a dialog box like this.  In this dialog box you will select the correct location for the retrieving the picture.  Once the picture is selected click on the Insert button in the dialog box.  Home Home  Way One Way One

22. Access  Just like the rest of the Microsoft Applications the Access program has two options.  Way One Way One

23. Access - Step One  The only way to insert a picture into an access data base is to insert it in the form or the report.  You first transfer all of the information that you want to show up in the form.

24. Access - Step Two  To do this go to the Form button and select either the Wizard option or the Design View option.

25. Access - Step Three  For now chose the Wizard option.  Select the table that you want to create a form for and then click on the double arrows. (This will transfer all of the information onto the form.)

26. Access - Step Five  Hit the Next button and choose your layout form.  Then hit next once again and choose your style.

27. Access - Step Six  You are now ready to save it and hit finish.  The completed form is shown and you are now ready to place Pictures into this form.

28. Access - Step Eight  Now that you have the form completed you need to switch to the Design View.  This will enable you to edit the form.

29. Access - Step Nine  First extend the margins.  Then go to Insert  Picture

30. Access - Step Ten  Once you have selected Picture your screen should look like this:  The program should have taken you to an Insert Picture Dialog Box.

31. Access - Step Eleven  Once in the Dialog Box  Select the correct location for the picture and place it into the form.  It will look something like this, at first.

32. Access - Step Twelve  The next to last step is to move the picture into place and reformat the size if necessary.  To reformat the size Right click on picture and change the width and height by typing in the correct size.

33. Access - Step Thirteen  The final step is to save and close the form down.  The next time it is opened the picture along with the information will show.  Thank You! For choosing this Presentation!