1. Spreadsheets Objective 6.01 Demonstrate basic spreadsheet concepts and functions

2. Designing a Spreadsheet  WHAT IS A SPREADSHEET?  Rows and columns of data and formulas  Cell - Intersection of a row and column ABCD 1 2*CELL 3 ROWS (horizontal) COLUMNS (vertical) * CELL ADDRESS = B2

3. Spreadsheets Perform Mathematical Calculations Spreadsheet Applications  Budgets  Checkbook  Product prices  Payroll  Financial statements  Profit/loss statements  Company bids

4. Daily Uses of Spreadsheets Business School School Budgets Student Grades Payrolls Personal/Home Budget Checkbook Car loans Household Expenses Payrolls Budgeting Investments Inventory costs Loan Payments

5. Spreadsheet Input Operations  Keyboard or Menu Commands  Mouse  Arrow keys  Enter  Alternate Input Devices  PDA  Speech Recognition  Tablet PC  Virtual Keyboard

6. Creating a Spreadsheet  Data Types  Labels (left default alignment)  Data expressed in words, symbols, dates, or numbers not used in calculations Thomas Jones January 3 Zip code, SS#, telephone number  Values (right default alignment)  Data expressed in numbers 150  Formulas  Algebraic format of formulas =A1+B1, =(C4*D10)+A3

7. Data Types Label Value Formula

8. Basic Spreadsheet Formulas  Addition=B7+C7  Subtraction=B7-C7  Multiplication=B7*C7  Division=B7/C7 Formulas are used for simple mathematical calculations

9. Saving  Using Menu  File, save as  Choose location to save Name file Save

10. Saving  Keyboard Commands  Ctrl S (When using for the first time, computer will prompt location and file name  Speech Commands  Same procedure as using the menu

11. Printing  Printing Options – (File, Page Setup)  Portrait – paper taller than wide  Landscape – paper wider than tall  With/without gridlines  With/without row and column headings

12. Printing Options Portrait – page longer than wide Landscape – page wider than long

13. Printing Options (Continued) With/without gridlines With/without row & column headings

14. Retrieving/Editing Retrieve spreadsheet file to edit through menu Retrieve using icon

15. Editing/Insert Row To insert a row between row 2 and 3, active cell must be in row 3 (row below)

16. Editing/Insert Column To insert a column between column A and B, active cell must be in column B (inserts left of column)

17. Editing/Deleting Row or Column From menu, select edit, delete or right click mouse and choose delete

18. Editing/Deleting Row Select entire row to delete row

19. Editing/Deleting Column Select entire column to delete column

20. Formatting Cell Features Types of Cell Formatting  General  Number  Currency  Percentage  Text  Comma  Date

21. Formatting Cell Features Format from the formatting toolbar. OR … Format from Format Menu Format from the Format Menu

22. Formatting Cell Features

23. Aligning Data Align Data from the Formatting Toolbar OR …

24. Aligning Data From the Format Menu

25. Aligning Data