1. 1 Demonstrate basic spreadsheet concepts and functions

2. Designing a Spreadsheet  WHAT IS A SPREADSHEET? Rows and columns of data and formulas ○ Cell - Intersection of a row and column ABCD 1 2*CELL 3 Sabbir Saleh_Lecture 16_Computer Application_BBA 2 ROWS (horizontal) COLUMNS (vertical) * CELL ADDRESS = B2

3. Spreadsheets Perform Mathematical Calculations Spreadsheet Applications Budgets Checkbook Product prices Payroll Financial statements Profit/loss statements Company bids Sabbir Saleh_Lecture 16_Computer Application_BBA 3

4. 4 Daily Uses of Spreadsheets Business School School Budgets Student Grades Payrolls Personal/Home Budget Checkbook Car loans Household Expenses Payrolls Budgeting Investments Inventory costs Loan Payments

5. Spreadsheet Input Operations  Keyboard or Menu Commands Mouse Arrow keys Enter  Alternate Input Devices PDA Speech Recognition Tablet PC Virtual Keyboard Sabbir Saleh_Lecture 16_Computer Application_BBA5

6. Creating a Spreadsheet 6 Sabbir Saleh_Lecture 16_Computer Application_BBA  Data Types Labels (left default alignment) ○ Data expressed in words, symbols, dates, or numbers not used in calculations Thomas Jones January 3 Zip code, SS#, telephone number Values (right default alignment) ○ Data expressed in numbers 150 Formulas ○ Algebraic format of formulas =A1+B1, =(C4*D10)+A3

7. Data Types Sabbir Saleh_Lecture 16_Computer Application_BBA 7 Label Value Formula

8. Basic Spreadsheet Formulas  Addition=B7+C7  Subtraction=B7-C7  Multiplication=B7*C7  Division=B7/C7 Sabbir Saleh_Lecture 16_Computer Application_BBA8 Formulas are used for simple mathematical calculations

9. Saving  Using Menu File, save as Choose location to save Sabbir Saleh_Lecture 16_Computer Application_BBA 9 Name file Save

10. Saving  Keyboard Commands Ctrl S (When using for the first time, computer will prompt location and file name  Speech Commands Same procedure as using the menu Sabbir Saleh_Lecture 16_Computer Application_BBA10

11. Printing  Printing Options – (File, Page Setup) Portrait – paper taller than wide Landscape – paper wider than tall With/without gridlines With/without row and column headings Sabbir Saleh_Lecture 16_Computer Application_BBA11

12. Printing Options Sabbir Saleh_Lecture 16_Computer Application_BBA12 Portrait – page longer than wide Landscape – page wider than long

13. Printing Options (Continued) Sabbir Saleh_Lecture 16_Computer Application_BBA 13 With/without gridlines With/without row & column headings

14. Retrieving/Editing Retrieve spreadsheet file to edit through menu Sabbir Saleh_Lecture 16_Computer Application_BBA 14 Retrieve using icon

15. Editing/Insert Row Sabbir Saleh_Lecture 16_Computer Application_BBA 15 To insert a row between row 2 and 3, active cell must be in row 3 (row below)

16. Editing/Insert Column Sabbir Saleh_Lecture 16_Computer Application_BBA 16 To insert a column between column A and B, active cell must be in column B (inserts left of column)

17. Editing/Deleting Row or Column Sabbir Saleh_Lecture 16_Computer Application_BBA 17 From menu, select edit, delete or right click mouse and choose delete

18. Editing/Deleting Row Sabbir Saleh_Lecture 16_Computer Application_BBA18 Select entire row to delete row

19. Editing/Deleting Column Sabbir Saleh_Lecture 16_Computer Application_BBA19 Select entire column to delete column

20. Formatting Cell Features Types of Cell Formatting General Number Currency Percentage Text Comma Date Sabbir Saleh_Lecture 16_Computer Application_BBA20

21. Formatting Cell Features Sabbir Saleh_Lecture 16_Computer Application_BBA 21 Format from the formatting toolbar. OR … Format from Format Menu Format from the Format Menu

22. Formatting Cell Features Sabbir Saleh_Lecture 16_Computer Application_BBA 22

23. Aligning Data 23Sabbir Saleh_Lecture 16_Computer Application_BBA Align Data from the Formatting Toolbar OR …

24. Aligning Data From the Format Menu Sabbir Saleh_Lecture 16_Computer Application_BBA 24

25. Aligning Data Sabbir Saleh_Lecture 16_Computer Application_BBA25

26. Aligning Data Sabbir Saleh_Lecture 16_Computer Application_BBA26