1. Recruitment Strategies, Eligibility & Documentation
National HEP/CAMP Association - New Directors’ Training
The Ritz Carlton
Phoenix, AZ
December 2012
Jaime Miranda, CAMP Director
The Univ. of Texas Pan American
Ofelia Gamez, CAMP Director
California State University, Fresno

2. Our Recruitment Area
Edinburg, Texas population about 79 thousand in It is the county seat.
Have you heard of these towns
UTPA is a primarily a commuter campus serving about 20,000 students (2500 who are EF’s)

3. Recruitment at UTPA CAMP
We have an 80% funded Admissions Officer
The other 20% he is funded by our VP’s office to work closely with the admissions office & Student Financial Services Office
We have 2 collegiate G-Force mentors who assist the Admissions Counselor
They are funded by THECB
They are college students (CAMP Alumni)

4. The recruitment plan We recruit from 3 counties in our area.
We visit 30 high schools each fall from the 3 counties.
We host a “Migrant Counselors Workshop” each fall
We host a “CAMP Exploration Days” on campus in conjunction with our Educational Service Center
All students that apply to UTPA are asked “The migrant question”

5. Documentation Part I Must have’s
How did you determine they are eligible (COE)
How did you determine they are US citizens or eligible citizens (passport, birth certificate, INS letter)
How did you determine they are first year students (school admissions letter, school internal database print out, HS transcript)
How did you determine need (needs assessment)

6. Documentation Part II Good to have Financial Aid award letters
Student Essay
Student Resume
Letters of recommendations
Emergency Contact info.
What else do you have in entrance file

7. Now we have 150 applications
Who is eligible?
Review guidelines if needed
How do we check?
We contact the education service center/HS
We use COE

8. We still have 100 applications
We use an admissions committee
Make up of the committee
Who would your committee be
The director and admissions counselor don’t sit on this committee
The committee only reviews eligible student applications
Sample needs plan

9. Getting them in
The admissions counselor works on getting all 150 into the university.
70 get an invitation to form part of CAMP others are invited to get services from MSS and be on a CAMP waiting list.
We have a strong list by March each year.
Relationships with migrant counselors & parents.

10. Recruitment Plan
Helps to assure you are fulfilling all stated objectives/activities stated in proposal
Helps to work smarter not harder
Re-evaluate recruitment efforts
Assures you are accepting the student with the most need:
Financial
Academic
Social

11. Outreach & Recruitment Plan (Sample)
Describes where recruitment will take place annually
Re-evaluate recruitment locations; recruit smarter not harder

12. Outreach Request Form (Sample)
Document and track all presentations made

13. Recruitment Flow Chart (Sample)
Describes recruitment process for all incoming applications
Incoming applications are tracked through an Outreach File Maker Pro database

14. Recruitment Flow Chart (Sample cont.)
Helps to clearly document acceptance or denial of applicants

15. Comments or Questions?
Jaime Miranda, CAMP Director The Univ. of Texas Pan American (956) Direct line (956) Cell Ofelia Gamez, CAMP Director California State University, Fresno 559)