1. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 1/75 Lesson 06 Retrieving Stacks Items

2. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 2/75 Please go to Full Screen mode now (Click your right mouse button, select “Full Screen” from the menu)

3. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 3/75 Quick Contents What is a stacks retrieval and why do it….1717 How is a retrieval done…….………………2121 Total slides: 75

4. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 4/75 What happens to our research items in the stacks as they are perused by library users?

5. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 5/75 They are left in disorder throughout the stacks areas

6. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 6/75 Our job is to retrieve those used items and organize them in call number order

7. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 7/75 An ordered collection is another way of bringing people in touch with the information they need

8. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 8/75 Lesson 06 Retrieving Stacks Items A Self-Paced Module in the Instructional Project Bringing Learners and Library Skills Together: Using Computer-Based Instruction for Training Employees at a University Research Library

9. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 9/75 Acknowledgements Special thanks to Will DeMoss who created many of the digital photo images for the lesson and assisted in the design and sequencing of the slides

10. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 10/75 Contents of this lesson Review of past learning Learning Objectives Fundamentals of retrieving un-shelved items from the stacks Recap and a look ahead Your response to the lesson

11. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 11/75 Review of past learning In Lesson 05, you were introduced to call number classification systems, especially the Library of Congress system

12. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 12/75 Where you are in the instructional sequence General Context of Student Assistant Library Work L1 Your Learning Experience as a Student Library Assistant in Circulation Services at Evansdale Library / Assess / Discuss L2 Performance Expectations for Student Assistants / Assess / Discuss L3 Library Resources / Assess / Discuss Maintaining the Integrity of the Physical Collections L4 A Virtual Tour of the Library / Assess / Discuss / Task Perf. 1 / Assess / Discuss L5 Call Number Classification / Assess / Discuss / LC Easy / Task Perf. 2 / Assess / Discuss L6 Retrieving Stacks Items / Assess / Discuss / Task Perf. 3 / Assess / Discuss L7 Straightening Shelves of Items / Assess / Discuss / Task Perf. 4 / Assess / Discuss L8 Shelving Items / Assess / Discuss / Task Perf. 5 / Assess / Discuss L9 Visually Scanning Items for Call Number Consistency / Assess / Discuss / Task Perf. 6 / Assess / Discuss L10 Physical Item Searches / Assess / Discuss / Task Perf. 7 / Assess / Discuss L11 Reconfiguring the Collections / Assess / Discuss / Task Perf. 8 / Assess / Discuss Public Service and System Functions L12 What’s What behind the Circulation Desk / Assess / Discuss / Task Perf. 9 / Assess / Discuss L13 Standard Operations at the Circulation Desk / Assess / Discuss / Task Perf. 10 / Assess / Discuss L14 Introduction to the Endeavor Voyager System / Assess / Discuss L15 Voyager Circulation Module: Interface and Patron Records / Assess / Discuss / Task Perf. 11 / Assess / Discuss L16 Voyager Circulation Module: Discharging Items / Assess / Discuss / Task Perf. 12 / Assess / Discuss L17 Voyager Circulation Module: Charging Items / Assess / Discuss / Task Perf. 13 / Assess / Discuss L18 Voyager Circulation Module: Item Records / Assess / Discuss / Task Perf. 14 / Assess / Discuss L19 Course Reserves / Assess / Discuss / Task Perf. 15 / Assess / Discuss L20 Using the Wireless Laptop Computers, CD Players, and Associated Equipment / Assess / Discuss / Task Perf. 16 / Assess / Discuss L21 Using the Pharos System Print Controller, Printers, Copiers, Digital Sender, and Value-Add Service Machine / Assess / Discuss / Task Perf. 17 / Assess / Discuss L22 Using the MountainLynx Electronic Catalog / Assess / Discuss / Task Perf. 18 / Assess / Discuss L23 Supervising the Use of the Electronic Classroom Computers / Assess / Discuss / Task Perf. 19 / Assess / Discuss L24 How to Help Library Users / Assess / Discuss / Task Perf. 20 / Assess / Discuss L25 Working with Microform and Government Documents / Assess / Discuss / Task Perf. 21 / Assess / Discuss

13. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 13/75 Learning Objectives for this lesson To provide the fundamentals of retrieving un-shelved items from throughout the stacks

14. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 14/75 After experiencing this lesson, you will… Know how to traverse the floors in an orderly manner with a book cart Retrieve any library items that are laying on shelves, tables, etc. Bring them back to the Access Services Area for processing

15. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 15/75 Sections of Lesson 06 This lesson has two (2) sections: §6.1 What is a stacks retrieval and why do it? §6.2 How do I do it? Ok, let’s begin …

16. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 16/75 Before you continue with this lesson, let your direct supervisor know that you are now doing this lesson. The supervisor will try to schedule you to do a retrieval with an experienced student after you conclude this lesson and responses. This depends upon how much time you have remaining today and whether an experienced student is available.

17. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 17/75 § 6.1 What is a stacks retrieval and why do it?

18. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 18/75 What do we mean by “retrieving” stacks items? Retrieving is our main means for finding items that have been browsed by library users and then left in the library environment in an un-shelved manner A oft-used synonym for a stacks retrieval is a “pick up” The objective is to search in an organized way for all items that have been left out of place by library users

19. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 19/75 Why do retrievals? A regular retrieval or pick up is an effective means of ensuring the integrity of our physical collections This task supports the first of our two primary objectives of Access Services: To maintain the integrity of and access to the various library collections

20. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 20/75 Why do retrievals (2/2) Regular retrievals assist us in managing the physical order of research materials in a variety of formats (paper, CD, DVD, audiotape, etc.) Done as a regular and organized activity, retrievals promote effective access to our physical collections by library users

21. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 21/75 § 6.2 How is a retrieval done?

22. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 22/75 Retrieval Process The first step in a retrieval or “pickup” procedure is to sign out on the Daily Tasks Completed log sheet, which will look something like the image to the right Print your name, print the time you leave the Access Services area, and check the appropriate task box (“Pick- up”) for that hour

23. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 23/75 Retrieval Process (2/38) Let’s take a closer look at an entry for doing a pick-up In this example, “Dorothy” signs out on May 23 to do a “pick up” on all floors at 8:30 p.m. She checks the cell under the Pick-up column, so that others will know that she is on a pick- up When she returns, she will write the number of items retrieved next to the check mark

24. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 24/75 Retrieval Process (3/38) Now take one of the empty book carts located behind the Service Desk Select a cart that has no signs on it indicating a designated function Use this cart during your rounds to place retrieved books upon

25. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 25/75 Retrieval Process (4/38) You can start with either the second floor or ground floor, but have the main floor be your last floor so that you don’t have to push a heavy cart that far In this example, we start with the second floor Take the elevator to the second floor The first place to check will be in the deposit table near the elevator elevator

26. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 26/75 Retrieval Process (5/38) Now take your cart—in this example one of the older, flat shelf carts—and make a clockwise or counter- clockwise “lap” of the floor as you push the cart along the perimeter of the ranges Walk up and down each row between each range throughout the whole floor, looking for un-shelved books Let’s look at a schematic of how you will look for items

27. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 27/75 Go down every aisle, check every table and room And so forth…

28. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 28/75 Retrieval Process (7/38) There are many study rooms that line both the upper and lower floors It is important to check these rooms as well Users may have left library items on the tables or on the floor

29. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 29/75 Retrieval Process (8/38) Students, faculty, and others are free to study or research anywhere in the library This allows them maximum comfort while learning However, it also means that during retrievals every part of the library must be checked Books have a tendency to “hide” anywhere

30. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 30/75 Retrieval Process (9/38) They could be laying on a shelf …

31. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 31/75 Retrieval Process (10/38) They could be out in the open on tables…

32. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 32/75 Retrieval Process (11/38)

33. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 33/75 Retrieval Process (12/38) In the study carrels…

34. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 34/75 Retrieval Process (13/38) And books even “hide” among other books The book on the end may look correct But it is probably out of order, and therefore needs to be retrieved so we can keep track of the item Any books lying down or behind the bookend should be retrieved

35. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 35/75 Retrieval Process (14/38) As you fill your cart with retrieved items, try to keep them in call number order The reason we start on the second floor first, then check the ground floor, and finally the main floor… is that many books tend to be found on the main floor You wouldn’t want to be pushing a full cart from the main floor to the other floors, which is why we do it the other way around

36. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 36/75 Retrieval Process (15/38) When you have completed the walkthrough of the second floor, take the elevator to the ground floor BE CAREFUL !! when you push your book cart on or off the elevator Sometimes the cart is heavy and could tip upon entering the elevator You need to take it slow in getting a cart onto and off of the elevator Position the cart perpendicular to the door groove first, before you push it on or off

37. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 37/75 Retrieval Process (16/38) As you bring the cart on to or off of the elevator, attend to how the groove of the elevator shaft runs along the opening of the elevator door You might need to lift the front of the book cart over this groove Be careful that the cart wheels don’t get stuck in the groove

38. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 38/75 Retrieval Process (17/38) In any event, push or pull the cart slowly on to or off of the elevator Exercise care in moving the cart throughout the library

39. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 39/75 Retrieval Process (18/38) Now go to the ground floor The first place on the ground floor to be checked is the drop table near the elevator There are also study rooms on this floor, and they will need to be checked for library items as well

40. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 40/75 Retrieval Process (19/38) Now take your cart and make a clockwise or counter-clockwise “lap” of the floor as you push the cart along the perimeter of the ranges Walk up and down each row throughout the whole floor, looking for un-shelved books Let’s look at a schematic of how you will look for items on the ground floor

41. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 41/75 Go down every aisle, check every table and room And so forth…

42. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 42/75 Retrieval Process (21/38) One common type of item found on the ground floor, but the other floors as well, is the oversized book These books may look out of order, but really are just too large to be shelved Therefore, we lay them on the bottom shelf below They do not need to be brought back to the desk for discharging

43. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 43/75 Retrieval Process (22/38) As we suggested, the main floor should be checked for books last Let’s look at a schematic of the main floor

44. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 44/75 Look on sofas and computer rounds, check every table and room, including Snackroom and Classroom And so forth…

45. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 45/75 Retrieval Process (24/38) Check on top of the sofas in the middle of the floor

46. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 46/75 Retrieval Process (25/38) Glance at the printer table near the Digital Senders, where library users can scan books and articles to their email accounts

47. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 47/75 Retrieval Process (26/38) Look on top of the wooden shelving units

48. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 48/75 Retrieval Process (27/38) Check the Snack Room Library users taking a break may leave library items

49. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 49/75 Retrieval Process (28/38) Often, plays are left on top of the Playscripts shelving

50. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 50/75 Retrieval Process (29/38) Check the area around the copier-scanners Library users sometimes leave books on the copiers, on the floor near them, or on nearby cabinets and tables Also, be attentive for course reserve folders or personal items such as wallets or keys, that are sometimes left at a copier

51. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 51/75 Retrieval Process (30/38) Leaving the Snack Room, check the Current Periodicals and Reference ranges thoroughly

52. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 52/75 Retrieval Process (31/38) Look around the Leisure Reading area, where books are often left on tables, chairs, or on top of the shelving

53. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 53/75 Retrieval Process (32/38) Check computer rounds and carrels

54. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 54/75 Retrieval Process (33/38) Look on all tables

55. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 55/75 Retrieval Process (34/38) Lastly, check the Study Rooms, Classroom, and Viewing Room 131

56. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 56/75 Retrieval Process (35/38) When you are done, bring the book cart back behind the Service Desk Count the total number of items (books, journals, etc.) that you found We want to keep track of library usage and the amount of physical materials picked up during the retrieval processes of the day

57. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 57/75 Retrieval Process (36/38) Sign back in on the “Daily Tasks Completed” sheet Write the time you came back to the Service Desk area In this example, it is 9 p.m. Indicate how many total items you found In this example, you found 37 items on all floors

58. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 58/75 Retrieval Process (37/38) Ask the Service Desk supervisor if you have any questions about this procedure.

59. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 59/75 Retrieval Process (38/38) The next step is to enter all of these items into our electronic Voyager System, in order to capture data about these items in our item database This is a process called “browsing” (a form of discharging, about which you will learn more in Lesson 16) For now, here are some of the basic operations of the Voyager browsing/discharging process …

60. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 60/75 To discharge an item … First, select the “Discharge” button

61. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 61/75 Discharge window This will launch the “Discharge” window The cursor will automatically be set in the Item Barcode box

62. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 62/75 Scanning the item barcode Each catalogued library item has a unique barcode assigned to it The barcode will be located on the upper left side of the cover or on inside cover of the book Scan it scan

63. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 63/75 Scanning the item barcode (2/2) The item barcode is scanned into the Item Barcode box The computer emits a beep! !

64. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 64/75 Discharge window indicates results The blue item row indicates that the discharge was successful Item due date is listed here, confirming that the item had been discharged

65. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 65/75 Check the screen! Visually scan the monitor screen to confirm that the item barcode was read and discharged successfully Barcode scanners can misread the barcode

66. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 66/75 Concluding the discharge process After discharging, please resensitize (remagnetize) each discharged (non-media) item The remagnetizing machine is located on top of the cart near the wooden Temp shelving unit and adjacent to the two training computers, behind the Service Desk

67. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 67/75 Concluding the discharge (2/8) Place the item along the horizontal panel of the magnetizer, with the spine of the item against the back Slide the spine of the item left to right You will hear a “clunk” sound Two lights will light up on the display Most importantly, watch for the green center light to light up, which indicates that the item was successfully magnetized Slide right !

68. Concluding the discharge (3/8) After remagnetizing the item, place it on one of the temporary “temp” shelves located behind the Service Desk, based on the call number of the item Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 68/75

69. Concluding the discharge (4/8) Place the item either on the Ground Floor temp shelves, in call number order… Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 69/75

70. Concluding the discharge (5/8) Or on the Second Floor temp shelves, in call number order… Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 70/75

71. Concluding the discharge (6/8) Or on the Main Floor temp shelves, in call number order Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 71/75

72. Concluding the discharge (7/8) Now, if there is a problem when magnetizing… If, when magnetizing a discharged item, the center, green, “Verifier” light DOES NOT light up on the magnetizer, then the item was not successfully magnetized, regardless of any sound that was produced Try to magnetize the item again Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 72/75

73. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 73/75 Concluding the discharge (8/8) If the item still will not magnetize, place it on the bottom shelf of the repair cart in the next aisle so that Donna from Database Management can put a new magnetic strip in it

74. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 74/75 Recap and a look ahead You have now been introduced to the procedure for retrieving items from the stacks In Lesson 07, you will learn how to straighten shelves of items

75. Revised FR 2013-05-17 15:15 EST Created WE 2004-06-30 Lesson 06. Retrieving Stacks Items / Bringing Learners and Library Skills Together Copyright © 2003-2013 by A. David Roth | Evansdale Library, West Virginia University 75/75 Response to Lesson 06 Thank you for your participation in experiencing lesson 06 Please access the online response form to report on your learning experienceonline response form Then report to an Access Services staff member, who will schedule you to do a pick up We would like you to do your first retrieval with an experienced student